Draft Minutes

BRAMLEY PARISH COUNCIL

 

Minutes of the Meeting of the Council

Date: Tuesday 20th July 2021 Time:                                    7.00pm
Place: Online  
Present: Cllr Tony Durrant (Chair) Cllr Chris Tomblin
  Cllr Steve Day Cllr Malcolm Bell
  Cllr Chris Flooks Cllr Colin Shimell
  Cllr Liz Capel Cllr Keith Oborn
  Cllr Bruce Ansell  
In attendance: Maxta Thomas (Clerk) 1 member of the public
  Cllr Simon Mahaffey (Borough)  
Apologies: Cllr Nick Robinson (Borough) Cllr Rhydian Vaughan (County)

 

  Action
1 Apologies for Absence  
  As listed above.  
2 Chairman’s Introduction

i.            Sybil Wood – A short prayer was said and a minute’s silence was held in memory of the late Sybil Wood, wife to the former Chairman of the Parish Council, Richard Wood.

ii.            The Chairman and Clerk noted the temporary scheme of delegation that was adopted at the extraordinary meeting on 5th May, and that all ‘decisions’ made at this meeting would be made as recommendations to the Clerk and then ratified at the next face to face meeting.  The Chairman noted that the September meeting is scheduled to be face to face but will very much depend on the Covid situation at the time.

 
3 Declarations of Interest  
  None.  
4 Minutes of the Last Parish Council Meeting  
4.1 It was noted that at item 10.1, an amendment is required to show that the sewerage for Kirby Drive does go through the sewage treatment works at Sherfield.  Subject to this amendment, the minutes of the full Council meeting on held on 15th June were unanimously agreed to be a true and accurate record of the meeting.  The minutes were duly amended and signed by the Chairman.  

 

4.2 Matters arising  
  ·         The planning application for the noticeboard at Vyne Park is complete.  The Clerk will be contacting the BDBC Planning department this week to take forward.  
5 Open Forum  
  Cllr Durrant invited comments and questions from the public.

·         A resident noted that foliage around public footpaths, particularly from  Middle Farm to Church Farm needs cutting back.  The clerk noted that this should be covered by the upcoming path maintenance from the HCC Rights of Way team.  It was also noted that the open space at the top end of St James Park is extremely overgrown.  Cllr Durrant has raised this with enforcement officers.

 
6 County Councillor Report – see appendix A.

The Clerk noted that Cllr Vaughan has reported that one class at Bramley School is self-isolating due to Covid 19.

Cllr Tomblin asked what has happened to verge cutting in country lanes.  This has not happened so far this year, and some country lanes are now quite dangerous.  Clerk to pass on to Cllr Vaughan.

 

 

 

 

Clerk

7 Borough Councillor Report – Cllr Tomblin gave a verbal report:

·         There was a full Council meeting of BDBC in the last week.  It was held at the Haymarket again due to Covid rules.

·         The future of the Haymarket is under review.

·         Finance review – money has been carried forward from last year due to Covid.  BDBC is looking fairly buoyant at present.

·         A motion to tackle fly tipping was voted down.  Current measures will continue.  It was noted that if fly tipping has identifiable rubbish, then the perpetrators can be fined.  Cllr Oborn asked if an increase of fly tipping has been seen since the appointment system for the tip was instituted – Cllr Tomblin stated that there are no figures at present, although they have been requested.

·         Members Advisory Panels – Cllr Tomblin has attended the first of these.  They are cross party working parties.  Housing number allocations per area are being considered.  Possible garden towns being are also being looked at.  A transport assessment is being carried out by BDBC.  Bramley’s lack of infrastructure was brought to the fore by Cllr Tomblin.  Ecological measures are also being considered.  Future for business in Basingstoke – it seems that there is not enough office space in Basingstoke at present.  Logistical warehouse space is also being seen as a key item moving forward.

·         Cllr Tomblin has received a few letters about the proposed battery installation at Minchens Lane highlighting safety concerns about the batteries with regards to overheating and explosions.  Cllr Tomblin has requested that the relevant authorities (Fire Service, etc) be consulted before a decision is made.  Cllr Oborn noted that this should not be the case with modern batteries.  Cllr Shimell asked if the Fire Service was a statutory consultee – Cllr Tomblin stated that this is not always the case, hence his questions about consulting them.  Clerk to raise issue with Cllr Vaughan in his capacity as Chair of the Hampshire and Isle of Wight fire service.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

8 Parish Environment  
8.1 Key Worker Commemorative Bench – the Clerk has obtained a quote for £1185+VAT, with delivery at £105+VAT for the chosen bench.  A bespoke dedication plaque would cost a further £53+VAT, and a securing kit for installation will cost up to £29+VAT.  Total cost would therefore be £1372+VAT.

Cllr Durrant has suggested wording for the plaque – ‘To those we lost to Covid-19 and all those that cared for them.’  Clerk to collate suggestions from Cllrs Durrant, Tomblin, and Bell, and members to decide via email and Clerk to place order accordingly.

 

 

 

 

 

Clerk

 

Clerk

8.2 Queen’s Platinum Jubilee – the Clerk has registered the Parish Council beacon lighting event with Bruno Peek.

Cllr Bell has put together a website post to be shared via social media, asking for people to volunteer for a choir to sing the specially written anthem, a piper, and a town crier.  Cllr Bell is also investigating food and music options for the event.  MB prop, SD seconded, unanimously agreed.

Hog roasts supplied by Hampshire Fete Feast Hog & Bun for 400 – 500 people will cost up to £3030 – this includes supply and staff on the day.  The supplier can also provide a bar if necessary, and there is a suggestion of offering a fee soft drink to all attendees.  A £50 deposit will be required to hold the date for the caterer.

CMT have stated that merging it in the with fete probably won’t work very well.

Cllr Durrant proposed paying the £50 hold the caterer fee.  The overall cost of event is likely to be £5000 plus.  Cllr Flooks seconded, unanimously agreed.  It was noted that a firm budget for the event in required, and members also need to understand about contingencies for weather etc.  Cllr Durrant proposed a £5000 cap for event, unanimously agreed.  Clerk to check insurance if event is disrupted.

Cllr Day noted the suggestion for the Royal British Legion to fly the standard – this was generally agreed to be a good idea.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

9 Clerk’s report & Administration  
9.2 Parish magazine article – the next article will be for the September edition.  Cllr Flooks to write the article – the deadline is 15th August.  

Cllr Flooks

10 Reports  
10.1 Planning Committee Report (see appendix B)

Cllr Flooks gave a brief report on the July Planning Committee meeting.

Cllr Mahaffey has also forwarded sewerage issues on to officers.

Cllr Mahaffey noted that he has been liaising with HCC Hichgways re the transport plans for the solar farm and battery installation, highlighting concerns.  He has also asked that both applications are considered on the same DCC agenda.

i.            New Applications – none.

 
10.2 Allotments & Burial Ground

The maintenance work at the Grays Meadow site is now complete.  Cllr Shimell has let two of the empty plots and is working on the others.

i.            St James Park allotments – the Council’s solicitors have again chased Persimmon’s solicitors about the lease, but has still not received a reply.  They have noted that the deadline for this to be resolved is 11th August.

 
10.3 Village Hall Trust – see appendix A.

Clerk to check police involvement with the Community Speedwatch (CSW) team.  Cllr Mahaffey noted that there is likely to be a co-ordinated CSW campaign across various council areas.

 
10.4 Clift Meadow Trust

i.            CCTV quote – a quote for extending the CCTV coverage at Clift Meadow has been received.  The quote covers the supply and installation of an ANPR camera at a cost of £1313.50+VAT.  Separately to that, there is a quote for moving the existing camera to cover the buildings, and then installing a new camera to cover the car park, at a cost of £550+VAT.  CMT have indicated that extended coverage of the buildings would be useful.  The ANPR camera would also be useful, although not perhaps as critical.  Clerk to clarify figures on cost of new cameras.  Also clarify with CMT on what they wish to prioritise.

 

·         Clift Meadow would like to thank The Parish Council for installing the new entrance to The Meadow, by the pub, so quickly.

·         The Chase the sun bicycle event was a big success. One of the organisers of the event Simon messaged to say that the riders were very impressed with the stop over facilities (all covid secure too) and it’s looking good for next year. It worked well diverting the riders away from the crossing and being able to use the doctor’s car park for the support teams made repairs etc a lot easier and safer. As with all new events there were a couple of minor issues that were soon rectified and there are obviously tweaks to be made for next year’s event. Around 800 started the event and about 500 made it to Burnham including a penny farthing just 5 hours after leaving Bramley. Big thank you to all the trustees, volunteers, Simon Ward (fish and chips), WI and ATS (who did a fabulous job with the marshalling).

·         Ticket sales for the music event are selling slowly with 113 sold so far. A bold banner advertising the event is going up this weekend on the grass island by the old barn on Minchens Lane, so should hopefully generate more ticket sales. Neighbours have been advised of the event.

·         Fete preparations are in full swing.

 

 

 

 

 

 

 

 

Clerk

10.5 Police & Neighbourhood Watch – see appendix A.  
10.6 Highways & Footpaths – see appendix A.  
10.7 Road Safety Project – see appendix A.

No update at present, although work is continuing at the Bramley Lane junction.

 
10.8 Chairman’s Report

Finances – Cllr Durrant gave a brief overview of Council expenditure over the last 3 years.  This will be sent out to all Cllrs.  He noted that the bulk of expenditure in the Parish tended to be in the west ward, principally because that is where all the community facilities are.  However, the expenditure does benefit the whole Bramley community.

 

 

Cllr Durrant

11 Consultation documents requiring consideration  
  None.  

 

 

12 Grant Applications  
12.1 Victim Support – a grant request has been submitted for £50 towards the purchase of security items that the organisation provides free of charge to victims and their families such as personal alarms and small security items for the home.

The Clerk noted that a grant was previously given to Victim Support in 2019.

Cllr Durrant proposed a £50 grant, Cllr Day seconded, unanimously agreed.  Clerk to take forward.

 

 

 

 

 

 

Clerk

13 Finance  
13.1 Payments and reconciliation approval – see appendix B

The Clerk noted the payments for July.  Cllr Durrant proposed approving the July payments, seconded by Cllr Day and unanimously approved.  Clerk to action.

 

 

 

Clerk

13.2 Acknowledgement of Receipts – see appendix B

The receipts for July were noted.  The Clerk noted that the VAT return for Q1 needs to be submitted, and will be for approximately £600

 

 

14 Date of Next meeting  
  The next Parish Council meeting is scheduled for Tuesday 21st September venue TBC.  
15 Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings  
  None.  
16 Confidential Items  
  None.

The meeting closed at 8.38pm

 

 

 

 

Signed:                 ………………………………………………………………….      Date: ………………………………………              

(Chairman)

Appendix A – Briefing Notes

COMMUNITY SPEEDWATCH

No written report received.

 

ALLOTMENTS/BURIAL GROUND

No written report received.

 

VILLAGE HALL TRUST

  • Finances healthy, £500 surplus in June
  • Car Park work starting later this month (week beginning 19th July)
  • New fire doors being fitted to the Main Hall
  • What is the status of the speed camera and reports to police for action?

 

CLIFT MEADOW TRUST

No written report received.

 

POLICING & NEIGHBOURHOOD WATCH

No written report received.

 

HIGHWAYS/FOOTPATHS

No written report received.

 

ROAD SAFETY PROJECT

No written report received.

 

BOROUGH COUNCILLOR REPORT

No written report received.

 

COUNTY COUNCILLOR REPORT

Waste Less Applications for the Hampshire Waste Prevention Community Grant Fund are invited from now until 6 September 2021. The fund is open to community, neighbourhood, voluntary groups, parish, and town councils.  Applicants should discuss their ideas with the County Council’s Waste Prevention Team before applying – email  waste.prevention@hants.gov.uk to arrange an informal discussion.

Grants are available for community projects which will introduce a new waste prevention, reuse or repair service to the local area – to help build a network of waste prevention services across the county.

Full details of what can and cannot be funded, as well how to apply, are available online at:

https://www.hants.gov.uk/News/20210628CommWastePrevGrnt

 

Highways England M3 Junction 9 Project Highways England have started their consultation for this project. The consultation ends soon on 11:59 8th July 2021.

All documents can be viewed on Highways England’s website – https://highwaysengland.co.uk/our-work/south-east/m3-junction-9-improvements/. Hampshire County Council will continue to liaise with Highways England about the important impact of diversion routes and the mitigation for residents on affected routes. Agreed mitigation measures on these diversion routes eg speed reduction measures, road surface and adherence to the correct diversions will be important for local residents.

 

Climate Change Hampshire County Council’s Cabinet are proposing a one off £1.2m spend on internal climate change pilot projects with a strong educational focus. These include decarbonisation of fleet vehicles (switching to electric or vegetable oil), additional tree planning, landscape regeneration, expansion of LED and solar PV installations. Many of these will be public facing to include the Sir Harold Hillier’s Climate Change Frontier Garden, the climate positive carbon negative River Hamble Country Park, and the food waste station at Royal Victoria County Park.

 

Public Health Consultation is proposing to re-focus the budget to support the public health work across the Local Authority but deliver key mandated services The consultation focuses on a series of potential changes within the four service areas, including reducing the number of premises from which services are delivered, staffing levels in commissioned services, a reduction in behaviour change campaigns, and a digital-only offer for some elements of support. The consultation is open from midday on 14 June 2021 and closes at 11:59pm on 9 August 2021. https://www.hants.gov.uk/News/15062021_healthconsultation

 

Parliamentary Boundary Change Proposals the Boundary Commission for England is conducting a review of parliamentary constituencies. If you wish to comment upon these proposals, you can do so on the Boundary Commission website before Monday 6th August https://www.bcereviews.org.uk/

 

Cllr Rhydian Vaughan MBE

Member for Calleva Division

Chairman, Hampshire & IOW Fire & Rescue Authority.

Hampshire County Council

 

 

Appendix B – Planning Committee Minutes

Date: 13th July 2021 Time:                    7.00pm
Place: Online via Zoom  
Present: Cllr Chris Flooks (Chair) Cllr Malcolm Bell
  Cllr Liz Capel Cllr Keith Oborn
In attendance: Maxta Thomas (Clerk) 0 members of the public
Apologies: Cllr Chris Tomblin Cllr Simon Mahaffey

 

  Action
1 Apologies for Absence  
  As listed above.  
2 Declarations of Interest  
  None.  
3 Minutes of the Last Planning Committee Meeting  
3.1 The minutes of the meeting held on 8th June 2021 were unanimously agreed to be a true record of the meeting and were signed by the Chairman.  

 

4.2 Matters arising  
 
  • None.
 
4 Planning & Development  
4.1 New Applications  
a. 21/01890/HSE – 41 Minerva Road Bramley

Erection of single storey side extension

  • Cllr Flooks proposed, Cllr Capel seconded no objection.   Unanimously agreed.  Clerk to take forward.
 

 

 

Clerk

b. 21/01908/HSE – 16 Olivers Close Bramley

Erection of single storey rear extension

  • Cllr Flooks proposed, Cllr Oborn seconded no comments.   Unanimously agreed.  Clerk to take forward.
 

 

 

Clerk

c. 21/01970/HSE – 5 Razors Farm, New Barn Doric Avenue Chineham

Erection of conservatory to rear elevation and garden/outbuilding in rear garden

  • Cllr Flooks proposed, Cllr Oborn seconded no objection.  Unanimously agreed.  Clerk to take forward.
 

 

 

 

Clerk

d. T/00345/21/TCA – Rose Cottage Sherfield Road Bramley Green

Assorted tree works

  • Cllr Capel proposed, Cllr Oborn seconded deferral to the BDBC tree officer.  Unanimously agreed.  Clerk to take forward.
 

 

 

Clerk

e. Any other New Applications

None.

 

 

4.2 Approvals/Refusals/Pending (see appendix A)

These were noted.

 
5. Update on Solar Farm application (20/03403/FUL)

The applicant has submitted a lengthy document in response to the comments from statutory consultees and members of the public.  However, it is the view of Bramley Parish Council that this document does little to alter any of the PCs original objections to the proposals.  A further letter has been submitted to BDBC restating the Parish Council’s concerns, and supporting Cllr Simon Mahaffey’s comments on the response document.  Cllr CF proposed ratifying the contents of the PC letter, Cllr KO seconded, unanimously agreed.  Clerk to continue to monitor the application for updates.

 

Update on Battery Installation application (21/00349/FUL)

This application was due to be discussed at the BDBC Development Control Committee meeting on 21st July but has subsequently been withdrawn from the agenda due to concerns raised by Highways to the transport plan.  The Clerk has already requested a speaking slot for the Parish Council when it is finally considered at DCC.

 

 

6. Water Issues  
6.1 Update on sewerage issues

It appears that Thames Water has costed the installation of a separate pumped main from Bramley No.1 SPS direct to Sherfield-on-Loddon Sewage Treatment Works (STW) and has found it prohibitively expensive.  They are reviewing an alternative option that would involve passing forward more flow downstream of Bramley No.1 SPS and upsizing some of the network.  This solution would need to include increasing the pump rate at Sherfield-on-Loddon STW to ensure it doesn’t cause additional problems in the network, specifically at Willowtree Cottage.

 

 

8. Minchens Lane s.106 issues  
  Replies have been received from Persimmon to a number of Parish Council queries:

  • Lights at Clift Meadow – the original solar powered lighting Persimmon proposed has now become obsolete, so they come up with an alternative.  The lighting would only come on during the hours of darkness, and then only if someone were using the path.  The lifespan of the solar batteries is 5 years+, and replacements are currently £206+VAT.  The Clerk has replied with a number of queries, to which we have received an initial reply and expect a fuller reply in due course.
  • Replacement planting – it is anticipated that this will be done in the next planting season, and should be complete by November 2021.
  • Highways s.278 issues – Persimmon have confirmed that the work will be carried out as designed now that HCC has agreed it.  There will be a delay since Persimmon are now using a different contractor and there has been some issues with the handover, but the new contractor is expected to shortly make an application for a temporary traffic regulation order to allow the works on Minchens Lane to resume as the narrow nature of the road will require a closure for the duration.  Clerk to query which drawings and design they will be working to.
  • Clift Meadow path – Persimmon’s new contractor has been asked to look at raising the path as now requested, to take it out of the surface water during very heavy rainfall.  Persimmon will update the PC further once they have more information.
  • Allotments – a water trough is being installed (if not already), and Persimmon have agreed the supply of topsoil if required.  Persimmon have again repeated that perimeter security fencing and lockable gates for the car park are not part of the design for this development.  The lease is still with Persimmon’s solicitors for action, but no reply has been forthcoming to date.

Persimmon has stated that all works/planting/path etc will be done by the end of November 2021 as the back stop.  They have acknowledged that they have failed to achieve targets previously, but this will not continue to be the case.

 
9. Local Plan Update  
  No further update at this time.  
10. Neighbourhood Plan Update  
  No further update at this time.  Clerk to check for volunteers that came forward previously.  

Clerk

11. Date of Next Meeting  
  Tuesday 10th August, venue TBC.  As this is scheduled within the Parish Council’s summer recess period, the meeting may not take place if there are no planning applications to consider.

 

Meeting closed at 7.41pm

 

 

Approvals/Refusals*

1. 20/03299/HSE – 28 Kirby Drive Bramley

Single storey front extension.

Granted

No objection

2. T/00140/21/TPO – 4 St Marks Close Bramley

T1 Silver birch: Prune

Granted

Defer to tree officer

3. 21/01241/HSE – 1 Tottenham Close Bramley

Part Garage Conversion and new link to existing Kitchen

Granted

No objection, comments

 

Pending Applications*

1. T/00583/20/TPO – Middle Farm The Street Bramley

T1, T2, T3 – Western Red Cedars: prune.

Defer to tree officer
2. 20/03204/VLA – Land At Minchens Lane Bramley

Variation of Section 106 agreement attached to 14/01075/OUT to enable the transfer of the Equipped play area, northern kick about and southern kick about areas to the existing management company instead of the Parish Council

No comment as PC has interest in application
3. 20/03403/FUL – Site At Minchens Lane Bramley

Installation of renewable led energy generating station, comprising ground-mounted photovoltaic solar arrays, battery-based electricity storage containers together with substation, inverter/ transformer stations, site accesses, internal access tracks, security measures, access gates, other ancillary infrastructure, landscaping biodiversity enhancements including a Forest School, associated car parking and Nature Area

Objection
4. 20/03485/VLA – Razors Farm Cufaude Lane Chineham

Variation of Section 106 agreement to modify the mortgagee in possession clause

No objection
5. 21/00349/FUL – Land At OS Ref 464762 159811 Minchens Lane Bramley

Installation of a battery storage facility with associated works

Objection
6. 21/00521/FUL – Locksbridge Farm Cufaude Lane Bramley

Erection of 1no. dwelling and associated parking

Objection
7. 21/00789/FUL – QPS House The Street Bramley

Conversion of ground floor from tanning studio (sui-generis) and barber shop (A1) to 1 no. two-bed flat and a E(a) (retail) unit

Objection
8. 21/01069/FUL – Land To Rear Of 22, 24 And 26 Taylor Drive Bramley

Change of use of land to rear of 24 and 26 Taylor Drive and part of 22 Taylor Drive from amenity land to residential including planting of new hedge and erection of new 2m high fence

No objection
9. T/00178/21/TPO – 7 And 8 Oakmead Bramley

T1 Oak: prune

T2 Oak: prune

Defer to tree officer
10. 21/01147/FUL – Land At Latchmere Green Ash Lane Latchmere Green Little London

Erection of 1 no. 4 bed dwelling and detached garage following demolition of existing agricultural building

No objection, comments
11. 21/01219/HSE – Clover Cottage Silchester Road Bramley

Conversion of loft to habitable space, including extension of existing hipped roof and addition of roof lights to the front and rear elevations

Objection
12. T/00194/21/TPO – 1 St James Close Bramley

T1 Beech: prune

Defer to tree officer
13. 21/01086/HSE – The Stables Cufaude Courtyard Cufaude Lane Bramley

Erection of a single storey front extension and dormer windows

No objection
14. 21/01510/HSE – The Lodge Cufaude Courtyard Cufaude Lane Bramley (see also 21/01511/LBC)

Conversion of existing car-port section of existing dwelling into habitable accommodation. Removal of dormer windows and installation of new dormer windows. Alterations to existing rooflight positions

No objection
15. 21/01508/HSE – Cufaude Manor Cufaude Lane Bramley (see also 21/01509/LBC)

Erection of detached garage

Objection

*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.

 

 

Appendix C – Finance

Finance documents can be viewed here