Draft Minutes

 

BRAMLEY PARISH COUNCIL

 

Minutes of the Meeting of the Council

Date:

Tuesday 11th October 2022

Time:                                    7.00pm

Place:

Bramley Room, Bramley Village Hall

 

Present:

 Cllr Tony Durrant (Chair)

Cllr Chris Tomblin

 

Cllr Malcolm Bell

Cllr Keith Oborn

 

Cllr Chris Flooks

Cllr Bruce Ansell

 

Cllr Liz Capel

Cllr Steve Day

 

Cllr Colin Shimell

 

In attendance:

Maxta Thomas (Clerk)

2 members of the public

 

 

Cllr Rhydian Vaughan (County)

Apologies:

Cllr Nick Robinson (Borough)

 

 

 

Action

 

A minute’s silence was held to commemorate the late Queen Elizabeth II

 

 

 

 

1

Apologies for Absence

 

 

As listed above.

 

2

Declarations of Interest

 

 

·         Cllr Tomblin noted his position on the Development Control (DC) Committee and took no part in voting on planning applications.

·         Cllr Flooks declared an interest in the Pound Close planning application (T/00400/22/TPO) and took no part in the decision on that item.

·         Cllr Day noted his position on the local RBL committee and took no part in the decision at item 12.1 for the Poppy Appeal. 

·         Cllr Day noted his involvement with the School and note no part in the decision on the School Association fireworks grant.

 

3

Minutes of the Last Parish Council Meeting

 

3.1

The minutes of the meeting held on 26th July were proposed by Cllr Bell as being a true and accurate record of the meeting.  This was seconded by Cllr Tomblin and unanimously agreed.  The Chairman duly signed the minutes. 

 

 

3.2

Matters arising

 

 

·         Football Club – Clerk has had contact and will reply in due course

·         Yew Tree Close fence – no progress.

·         C32 paths – there are low hanging branches over the pavements along the C32 – Clerk to report to Highways

Clerk

 

Clerk

4

Open Forum

 

 

·         Village gateway project – a resident asked if village gateways are an effective use of funding when the real issue is controlling speed in the village.  Cllr  Durrant noted that speeding issues will form part of the discussion on gateways, but the wider issue of traffic calming will be for a future meeting.

 

 

 

 

5

County Councillor Report – see appendix A. 

Cllr Vaughan noted the following in addition to his report:

·         Cufaude Lane – Cllr Vaughan has distributed information from Highways on the principles about diversion when the A33 is closed.

·         Road markings – Cllr Vaughan is campaigning for more and clearer white lines in his Ward. 

·         Police – it has been announced that all burglaries in Hampshire will now be investigated. 

The Chief Constable has resigned.  Cllr Vaughan is involved in recruitment process for a replacement.

·         Fire Service – union members in the Fire Service are being balloted for strike action over the pay offer.

·         There is a support package in place for school meals and uniform for those in need.

·         Cllr Vaughan stated that the traffic islands on the west side of the village need cleaning.  Clerk to contact lengthsman.

·         Cllr Vaughan has received remarks that the last PC article for the Parish Magazine appeared to be overtly political.  Cllr Durrant stated that the article is not overtly political, but he has referred it to the monitoring officer for clarification and the removal of any doubt.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

6

Borough Councillor Report – Cllr Tomblin gave a verbal report.

·         Local Plan Update – the schedule has now been delayed by a year whilst housing numbers are reviewed and discussed with the Government.  Infrastructure and policies need to be reviewed more thoroughly, as does the strategy for Basingstoke Town Centre.  The water strategy also needs to be looked at with the water companies – this is a common problem across the south of England.  Cllr Tomblin noted that the rural strategy has also not been agreed as yet.  Unfortunately the delay means the Borough will still be vulnerable to speculative development applications.  Cllr Tomblin is trying to ensure that the plan moving forward will have more involvement with the public. 

·         Manydown – Cllr Ansell noted the Cabinet meeting this evening.  There appears to be a gap in funding for the project.  If the £1.4million shortfall cannot be met, then the project will be delayed by a year. 

 

 

7

Parish Environment

 

7.1

Village Gateways project – Cllr Day has distributed to all about how different types of village gateways might impact speeding and traffic behaviour.  He noted that gates will not be a solution to speeding in and of themselves.  There are various different types of gate, but the principle problem for Bramley is where to put them – Bramley is a very long village. 

In terms of speeding control, the Speedwatch team are looking at the possibility of some low cost speeding cameras to assist with this.  The issue would be where these should be sited.

Gates will not solve speeding problems, but they may improve the issue a little.  Cllr Day feels that the PC should be looking at alternative solutions throughout the village.  This would need to be done in conjunction with Highways.  He feels that village gates are not the best way to go at this time.  Cllr Durrant remarked that this tallies with the experience elsewhere in the Ward, where new gates have not stopped speeding problems.

Cllr Durrant noted that Highways will need to be engaged with any discussion about traffic calming.  Bramley PC can feed information back to Highways on behalf of residents.  Equally, residents can contact Highways directly. 

The Community Speedwatch team noted that any speed control initiatives are being blocked at a reasonably high level within the police.

Traffic calming to be on the November/December agenda.  Cllr Day to liaise with Community Speedwatch team. 

Cllr Vaughan noted that until the police change how they operate, the PC and Community Speedwatch are unlikely to get anywhere.  However, this does seem to be changing. 

Cllr Ansell to send link to website with accident figures to clerk. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk/Cllr Day

 

 

 

Cllr Ansell

8

Clerk’s report & Administration

 

8.1

Parish magazine article – The next deadline will be 15th October for the November edition.  Cllr Ansell is to write the November article. 

The deadline for December edition is 15th November, and Cllr Capel is schedule to write the article. 

 

Cllr Ansell

 

Cllr Capel

8.2

External Audit – the Clerk noted that the new 5 year cycle for external audit has begun, and that Parish Councils have the option to opt out of the Smaller Authorities Audit Appointments (SAAA) external audit appointment regime.  If the PC does opt out, it would mean it has to engage its own external auditor, which it is bound by law to do.  The Clerk noted that this option can be expensive and somewhat lengthy.  She advised that the Parish Council internal auditor, as well as HALC have strongly advised that councils do not opt out of the SAAA scheme.

Cllr Durrant proposed that Bramley PC remain in the SAAA external audit scheme, Cllr Shimell seconded, unanimously agreed.  Clerk to process.

The Clerk finally noted the recently completed external audit for Bramley PC for 2021-22, which was completely clear with no follow up questions or advisories.

 

 

 

 

 

 

 

 

Clerk

8.3

Insurance renewal – the Clerk has received the renewal notice for 2022-23, and distributed details to all councillors.  She noted that the policy is very similar to previous years, and covers all the key points that need to be covered.  The cover for Parish Council assets has been reviewed and altered accordingly, which has resulted in an increase on the annual premium.  The Clerk further noted that premiums for Parish Council insurance has increased across the board in the last year.  This, coupled with the end of a 3 year long term agreement, means the premium from the broker recommended company, Hiscox, is £2,148, and increase of £600 on last year.

Cllr Tomblin proposed accepting the Hiscox policy, Cllr Ansell seconded, unanimously agreed.  Clerk to process.

The Clerk further advised of an option for another 3 year long term agreement (LTA), which would fix the cost of insurance at a similar level as this year.  It was agreed not to take up the three year LTA.  The Clerk will explore other insurance suppliers in the summer of 2023.

 

 

 

 

 

 

 

 

 

Clerk

 

 

 

Clerk

 

 

9

Planning

 

9.1

New applications

        i.            T/00377/22/TCA – Glebelands Silchester Road Bramley

Five Oaks identified as T1, T2, T3, T4, and T5 Reduce lateral branches

o   Unable to make decision as map appears to be fore Sherborne St John rather than Bramley.  Clerk to feed information back planning officers.

       ii.            T/00400/22/TPO – 6 Pound Close Bramley

Willow/ mixed species – prune

o   Defer to tree officer unanimously agreed.  Clerk to process.

     iii.            Any other new applications – None.

 

 

 

 

 

Clerk

 

 

 

Clerk

9.2

Planning appeals

         i.            21/00349/FUL – Land At OS Ref 464762 159811 Minchens Lane Bramley – Installation of a battery storage facility with associated works

o   No further update.  Bramley PC has made representations to the Planning Inspector.

       ii.            20/03403/FUL – Site At Minchens Lane Bramley

Installation of renewable led energy generating station, comprising ground-mounted photovoltaic solar arrays, battery-based electricity storage containers together with substation, inverter/ transformer stations, site accesses, internal access tracks, security measures, access gates, other ancillary infrastructure, landscaping biodiversity enhancements including a Forest School, associated car parking and Nature Area

o   No further update.  Bramley PC has made representations to the Planning Inspector, and the inquiry is due to be held over 4 days starting on 13th December.

     iii.            21/03758/OUT – Land At Stocks Farm The Street – Outline planning permission (with all matters reserved except for access) for the demolition of one dwelling and erection of up to 140 dwellings and a community building of up to 250sqm under Use Class E, together with sports and leisure facilities.

o   The Clerk has circulated to all councillors a draft submission for the Planning Inspector.   It was unanimously agreed to submit this.  Clerk to process.

     iv.            21/02588/TDC – Land Adjoining Clift Surgery Minchens Lane Bramley

                Technical Details Consent for the erection of 6 no. residential units      with associated access, parking, and landscaping, pursuant to                 Permission in Principle Approval Reference 19/01470/PIP for 4-6                 no. residential units

o   No further update.  Bramley PC has made representations to the Planning Inspector. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

9.3

Local Plan Update – see Cllr Tomblin’s report. 

 

9.4

Neighbourhood Plan Update – the new working group are due to hold their first meeting on 18th October.  Some policies can already be worked on, particularly those surrounding climate change. 

 

9.5

Water issues – Cllr Bell and Cllr Durrant met with Thames Water in September.  There are three options for upgrading the sewage systems for existing housing in Bramley.  Any new housing would need further sewerage upgrades, for which there are currently no plans.  No upgrades will be applied until at least 2024. 

 

10

Reports

 

10.1

Allotments & Burial Ground

         i.            St James Park allotments update – the lease is still being negotiated.  Persimmon’s solicitors has put in some extra clauses surrounding the installation of water troughs, and street cleaning.  The PC response has been submitted and a reply is awaited from Persimmon.  The Clerk is chasing this very hard now.

Persimmon have supplied quotes for the installation of two new water troughs (£6,000+), and for fencing around the car park (£1500).  The water troughs quote is very high, and Bramley PC will be investigating using their own contractors at a later date.  However, the fencing will be re-using the existing allotment fencing, so Persimmon economies of scale will work to for Bramley PC in this instance.  It should be noted that the cost of proper fencing around the allotments will be split between Persimmon and BDBC.   

Grays Meadow allotments – Cllr Shimell reported a water leak at the car park.  This has been reported to SE Water, but so far no action has been taken.  Clerk to chase.  Cllr Shimell also reported the SSE have requested access to the allotment site to identify and repair a cable fault – this issue is ongoing.  The fault appears to be in the car park area.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

10.2

Village Hall Trust – see appendix A. 

 

10.3

Clift Meadow Trust – see appendix A.

Cllr Capel gave a verbal report. 

·         The new shutters at Brocas Hall are done – CMT are very happy with them. 

·         Finances are steady. 

·         A grant application has been submitted to National Grid for solar panels. 

·         Two high level lights have been installed at either end of the new path between The Street and St James Park.  However, these lights do not appear to be operational.  The clerk has highlighted this to Persimmon and is awaiting a reply.

 

 

 

 

10.4

Police & Neighbourhood Watch – no report. 

 

10.5

Highways & Footpaths – see appendix A.  Lighting at the Cinder Track is not working and hasn’t been for some time.  The Clerk has been liaising with Taylor Wimpey to get the situation resolved. 

Issues with Cufaude Lane traffic when the A33 is closed were noted.  This is being taken up with Highways. 

 

10.6

Road Safety Project – minor carriageway repairs were carried out last week at the Bramley Lane junction, along with minor changes to the white lines and the signage.    

 

10.7

Chairman’s Report – no report. 

 

11

Consultation documents requiring consideration

 

 

None.

 

12

Grant Applications

 

12.1

RBL Poppy Appeal – Bramley PC has typically given a sizable donation to the Poppy Appeal in recent years – last year’s donation was £1500.  Cllr Ansell proposed a donation of 1500, Cllr Bell seconded, unanimously agreed.  Clerk to process.

 

 

 

Clerk

12.2

Bramley School Association Fireworks – this grant was agreed via email due to the cancellation of the September meeting.  Cllr Shimell proposed ratifying the grant, Cllr Flooks seconded, unanimously agreed.

 

12.3

Community Speedwatch – the annual renewal for the insurance of the speed indicator device (SID) is due.  Bramley PC has paid this in previous years.  The renewal fee is £296.  Cllr Day proposed that the PC should pay for this again this year, Cllr Durrant seconded, unanimously agreed.  Clerk to process.

 

 

 

Clerk

13.

Finance

 

13.1

August payments and reconciliation approval – this was agreed via email due to the summer recess.  Cllr Durrant proposed ratifying the August payments, Cllr Shimell seconded, unanimously agreed.

 

13.2

September payments and reconciliation approval – this was agreed via email as the September meeting was cancelled due to the death of HM Queen Elizabeth II.  Cllr Day proposed ratifying the September payments, Cllr Oborn seconded, unanimously agreed.

 

13.3

October payments and reconciliation approval – see appendix C

The Clerk noted the payments for October.  Cllr Shimell proposed approving the October payments, seconded by Cllr Day and unanimously approved.  Clerk to action. 

 

 

 

Clerk

13.4

Acknowledgement of Receipts – see appendix C

There have been no receipts since the last statement.  The Clerk noted that a VAT refund for the second quarter of 2022/23 is due, and this will be approximately £3,500.  The Clerk also noted that the next tranche of CIL money is due soon, and that this should be in the order of £18,000. 

 

 

13

Date of Next meeting

 

 

The next full Parish Council meeting is scheduled for Tuesday 15th November, with Planning Committee the week before on Tuesday 8th  November.

 

14

Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 

 

 

None.

 

15

Confidential Items

 

 

None.

 

 

 

 

 

The meeting closed at 9.26pm

 

 

Signed:                 ………………………………………………………………….      Date: ………………………………………              

(Chairman)
Appendix A –
October Briefing notes

 

COMMUNITY SPEEDWATCH

General – I have been away for 3 weeks in September, SIDs were not deployed during this period.

The insurance for the equipment is now due. I have passed on the Quote to the Parish Clerk for payment.

Concerning speeds – The Speed Indicator Devices (SIDs) positioned on The Street (Village hall East Bound traffic Flow) recorded 3 vehicles exceeding 60mph including 1 vehicle travelling at 72mph.

SID Locations – A new location has been suggested by a member of Speedwatch and SID is  currently is in place  (Triangle by Minchens Lane and TheStreet).

Recent Local SpeedWatch Activity  -2 Manned Deployments were carried out during September, both by the Village Hall. The Details of 14 vehicles were passed onto the Police. Max speed recorded during deployment was 44mph.

Equipment – A  Speed-Gun is being loaned to Speedwatch by Hampshire Police to trial. The Bramley Speedwatch Co-ordinator will be attending a familiarisation session with the Church Crookham Speedwatch Group on 19th October prior to trialling the Speed-Gun in Bramley on the 25th & 27th October. The Speed-Gun is approved by Hampshire Police for Speedwatch use. The cost of the Gun is approx £250. Would the Parish Council approve funding for this?

 

Speed Indicator Device (SID) DATA :

SID Location       Days deployed  Traffic direction % of vehicles exceeding

30 mph No vehicles exceeding

60 mph Max speed recorded (mph)

Village hall          7              East Bound         41%        3              72

Village Hall          7              West Bound       28%        0              58

 

Graham White

 

ALLOTMENTS/BURIAL GROUND

No written report received.

 

VILLAGE HALL TRUST

  • New solar panels have been installed. There are a few teething problems, but results so far have been encouraging
  • Finance – VHT is very marginally better off than it was 6 months ago.

 

CLIFT MEADOW TRUST

No written report received.

 

POLICING & NEIGHBOURHOOD WATCH

No written report received.

 

HIGHWAYS/FOOTPATHS

No written report received. 

 

ROAD SAFETY PROJECT

Minor carriageway repairs, plus alterations to the road markings and signage were due to have been carried out on 6/7 October.

 

 

BOROUGH COUNCILLOR REPORT

No written report received.

 

COUNTY COUNCILLOR REPORT – Report submitted by Cllr Rhydian Vaughan

  1. Her Majesty Queen Elizabeth II

We are all devastated to hear the terrible news about the Queen. Her life has been dedicated to public service and she has led the country and the commonwealth with unstinting dedication throughout her reign. She has been the one constant for the entire life of almost everyone in the nation, a beacon of calm, fortitude and continuity in an ever changing and often challenging world. She will be greatly missed.

Hampshire County Council has been involved in various events to celebrate the life of her late Majesty, including the reading of the proclamation at the Great Hall in Winchester.

 

  1. Support for Solar Panels

With the cost of utilities continuing to be very high for the foreseeable future, it is worth thinking about other forms of energy provision. Solar power is now much more affordable and there are various initiatives that bring the cost down further.

A current example is Hampshire County Council’s Solar Together campaign. This is a bulk buying initiative  where residents can register an interest in solar panels, a battery or an EV charging point. A reverse auction is then held to produce the most competitive prices – you can then choose to accept this or not.

Details can be found at  https://www.hants.gov.uk/landplanningandenvironment/environment/climatechange/whatarewedoing/projects/solarbuyingscheme

 

  1. Homes for Ukraine update

Hampshire County Council is to pay an extra £200 per month to Hampshire residents hosting Ukrainian guests as part of the Government’s Homes for Ukraine Scheme, over the next five months. The extra money is to reflect both the important contribution Hampshire hosts are making to this significant humanitarian effort, as well as the current challenges many may be facing, in terms of cost of living pressures, particularly over the winter months.

The new payments will start in October and be funded via the grant paid to upper tier local authorities to support implementation of the Homes for Ukraine scheme locally. The county of Hampshire has welcomed the third highest number of Ukrainian nationals in England.

 

  1. Surveys on autism

Five short surveys have been created as part of the ongoing work for the development of the Hampshire Autism Strategy by the Hampshire Autism Partnership Board.

These surveys hope to gain insights plus your experiences to better support autistic people in Hampshire and the tools educators, employers, and all organisations need to implement this support confidently.

The surveys can be found at the following links:

Employers –  https://forms.office.com/r/4eXsJjNC8B  

Education sector – https://forms.office.com/r/cP70q0p7Zj

Students (Year 10 & above) – https://forms.office.com/r/cP70q0p7Zj

Autistic employees/seeking employment – https://forms.office.com/r/3KUfe8JSmG

Education sector employees – https://forms.office.com/r/NNnGhQVG46    

To learn more about the board click on this link: Hampshire Autism Partnership Board. 

 

  1. Roads

The consultation on 20mph speed limits in residential areas has now closed. Around 9,000 responses were received, which are now being reviewed.

The summer was an opportune time for maintenance works over the 5,500 mile road network. Across the county 35,595 square metres of carriageway was resurfaced in July, 14,657 gullies and other drainage was cleared, 2,801 square metres of footway was resurfaced or repaired and 10,520 road defects were addressed, including potholes.

The high temperatures at the time provided a challenging test of the roads’ resilience in extreme temperatures. Road temperatures can be considerably hotter than air temperatures and the resultant melting issues at Luton Airport will be remembered. Fortunately our network coped well with fewer than ten incidents of softening road surfaces.

Autumn and winter will doubtlessly bring fresh challenges – don’t forget the most efficient and effective way to notify the council of problems on a Hampshire road is at https://www.hants.gov.uk/transport/roadmaintenance

 

Cllr Rhydian Vaughan

 

 

Appendix B – Planning Summary

Approvals/Refusals*

1.        

22/01744/LDPO – 4 Flora View Chineham

Certificate of Lawfulness for the proposed loft conversion including installation of front and rear rooflights to convert the space into a bedroom, dressing area and bathroom

Granted

 

No objection

2.        

T/00314/22/TPO – Oak House Officers Row Bramley

G5, G8 & G12: Pruning works

Granted

Defer to tree officer

3.        

22/02205/LDPO – 31 Farriers Close Bramley

Certificate of lawfulness for a proposed loft conversion including installation of 1No flat roof dormer to the rear elevation & 5No roof-lights to the front elevation, to form additional habitable space

Granted

 

No objection

 

Pending Applications*

1.        

T/00583/20/TPO – Middle Farm The Street Bramley

T1, T2, T3 – Western Red Cedars: prune.

Defer to tree officer

2.        

20/03204/VLA – Land At Minchens Lane Bramley

Variation of Section 106 agreement attached to 14/01075/OUT to enable the transfer of the Equipped play area, northern kick about and southern kick about areas to the existing management company instead of the Parish Council

No comment as PC has interest in application

3.        

21/01219/HSE – Clover Cottage Silchester Road Bramley

Conversion of loft to habitable space, including extension of existing hipped roof and addition of roof lights to the front and rear elevations

Objection

4.        

22/00444/PIP – Land North Of Cufaude Cottage Cufaude Lane Bramley

Application for Permission in Principle for the erection of 4 no. dwellings

Objection

5.        

22/00744/FUL – Bramley Garage Sherfield Road Bramley

Demolition of existing garage and bakery buildings, erection of two buildings comprising a Class E commercial unit and 9 residential flats, change of use of land to residential use associated with Spring Fields, change of use of parts of residential curtilage of Spring Fields to form part of new development, associated car parking, servicing and landscaping.

Objection

6.        

22/01703/VLA – Land At The Street The Street Bramley

Variation of section 106 agreement attached to 15/02682/OUT to insert mortgagee in possession clause

No comment

7.        

22/01797/FUL – Land East Of Ash Park Business Centre Ash Lane Little London

Installation of a battery storage facility and ancillary development.

Objection

8.        

22/01989/HSE – Garden Cottage 6 Razors Farm Doric Avenue Chineham

Erection of a conservatory

No objection

9.        

22/02029/HSE – 17 Moat Close Bramley

Proposed two storey side extension and single storey rear extension

No objection

10.    

22/02275/OUT – Land At The Street Bramley

Outline application for the erection of 4 dwellings with associated access

Objection

11.    

22/02326/HSE – 30 Coopers Lane Bramley

Demolition of existing garage and construction of a 1.5 storey side and single storey rear extensions. Construction of a timber framed cycle store within the front garden

No objection

12.    

22/02367/HSE – Sagepalm Barn Cufaude Lane Bramley

Siting of solar panels in the garden covering an area 11.8m X 6.8m

 

No objection

*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.

Appendix C – Finance

The August finance statement can be viewed here

The September finance statement can be viewed here

The October finance statement can be viewed here