Draft Minutes

BRAMLEY PARISH COUNCIL

 

Minutes of the Meeting of the Council

Date:

Tuesday 17th May 2022

Time:                                    7.30pm

Place:

Bramley Room, Bramley Village Hall

 

Present:

Cllr Tony Durrant (Chair)

Cllr Bruce Ansell

 

Cllr Steve Day

Cllr Malcolm Bell

 

Cllr Chris Flooks

Cllr Liz Capel

 

Cllr Keith Oborn

Cllr Chris Tomblin

In attendance:

Maxta Thomas (Clerk)

6 members of the public

Apologies:

Cllr Colin Shimell

Cllr Rhydian Vaughan (County)

 

Cllr Nick Robinson (Borough)

 

 

 

Action

1

Apologies for Absence

 

 

As listed above.

 

2

Declarations of Interest

 

 

  • Cllr Tomblin noted his position on the Development Control (DC) Committee and took no part in voting on planning applications.
  • Cllr Oborn noted his position on the Patient Participation Group (PPG), and took no part in the vote on item 12.1.

 

3

Minutes of the Last Parish Council Meeting

 

3.1

The minutes of the meeting held on 19th April were proposed by Cllr Tomblin as being a true and accurate record of the meeting.  This was seconded by Cllr Flooks and unanimously agreed.  The Chairman duly signed the minutes.

 

 

3.2

Matters arising

 

 

  • AQ monitor – Cllr Ansell to put figures together for June meeting.
  • Letter to HCC re lack of or slow response on highways and footpaths issues.
  • Traffic calming bollards need cleaning and repairing – Clerk to take forward.

Cllr Ansell

Clerk

 

Clerk

4

Open Forum

 

 

Cllr Durrant invited comments and questions from the public. 

  • None.

 

5

County Councillor Report  – see appendix A.

 

6

Borough Councillor Report – See appendix A. 

  • Cllr Tomblin noticed the recent election of Cllr Durrant to the Borough Council.  This means that the 3 ward councillors for the Bramley Ward are Cllr Tomblin, Cllr Robinson, and Cllr Durrant.  Cllr Tomblin thanked the outgoing councillor Simon Mahaffey for his work over the last few years.
  • The mayoral inauguration has taken place, with Cllr Paul Miller being made Mayor, and Cllr David Leeks Deputy Mayor.
  • BDBC full council this week to set up membership of BDBC committees.  Cllr Tomblin will be on the Economic, Planning and Housing Committee as well as the Development Control Committee. 
  • Cllr Ansell noted the continuing lack of recycling banks in Bramley.  Cllr Tomblin responded that the new BDBC Cabinet will be elected on Thursday, and there is likely to be a new cabinet member for environment.  Cllr Tomblin will take this forward with them after that point.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cllr Tomblin

 

7

Parish Environment

 

7.1

Update on Jubilee event – Cllr Bell gave an update.

Arrangements are now well under way for the jubilee event on 2nd June, with Cllr Bell and the Clerk working with the necessary organisations to bring the event about. 

            i.            Risk Assessment – the Clerk has distributed a draft risk assessment for the event.  Cllr Oborn proposed that the risk assessment be adopted subject to the changes.  Cllr Tomblin seconded, unanimously agreed.  Clerk to liaise with insurers as needed.

o   Remove all references to previous events.

o   The buildings are 30 meters away.  The weather will need to be assessed on the day in case of high winds.

o   Lighting method is to be via a long pole and a blow torch.

o   Remove point about fire service but let the police know.

Flyers to go in the bakery and village shop.

Courtesy note to houses immediately neighbouring Clift Meadow.

Cllr Bell requested PC volunteers to help set up and break down on the day, from 10.00am onwards.

          ii.            Update on Jubilee expenditure (see appendix B) – the event is projected to come in under the £5000 budget, though a few more ancillary expenses are expected.

 

 

 

 

 

 

 

Clerk

 

 

 

 

 

Clerk

 

All

7.2

Proposals for the ‘Jubilee Glade’ – the Bramley Nature & Sustainability team (BNS) have distributed concept art for the proposed ‘Jubilee Glade’, to be on land at the end of Ordinance Road.  Andy Ames from HIWWT is working with the team. 

Sarah Plested noted that these were first principle concepts.  Cllr Durrant verified that entrances would be off the pavement.

Cllr Durrant noted that contact with the occupants at Stocks Farm Cottages and the properties opposite would be a good idea.

Consideration should be given to whether to remove the bund or not. 

Need to consider if the path need to be accessible?

Sarah noted that the cost might be £5000 plus. 

Sarah noted that it would be better to have a gravel path rather than a bark path.

BNS are waiting to hear if there is any funding from BDBC Wilder Project – this project is in the shortlist of the final three for funding.

Sarah is happy to draw up plans and write the specification, but needs to have clear reporting lines with respect to the landowner. The land is currently unregistered, and investigations would need to be carried out to find out who the landowner is – Cllr Ansell to investigate. 

Cllr Tomblin to speak with BDBC officers about what would be needed for the path and bench in terms of accessibility.

Ongoing maintenance should be annual, and it is hoped that this would be a community event. 

Cllr Durrant noted that the next step would be to find out the costs and how it would be funded.

Cllr Durrant asked if Cllrs want to support the scheme in principle – it was agree unanimously that this council does support the scheme.  However, need to know more about costs, funding, opportunities, etc. 

Cllr Ansell to look at funding schemes.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cllr Ansell

Cllr Tomblin

 

 

 

 

 

 

 

Cllr Ansell

8

Clerk’s report & Administration

 

8.1

Parish magazine article – The next deadline will be 15th June for the July issue.  Cllr Day to write the next article. 

 

Cllr Day

9

Planning

 

9.1

Planning Applications

          i.            22/00999/HSE – The Well House Cufaude Lane Bramley

Proposed Single Storey Rear Extension and Garage Conversion

o   No objection unanimously agreed.  Clerk to take forward.

        ii.            22/01072/HSE – 19 Flora View Chineham Basingstoke

Erection of a two storey rear/side extension

o   No objection unanimously agreed.  Clerk to take forward.

       iii.            22/01105/FUL – Lantern Courtyard, The Barn The Street Bramley

Change of use from office space (Class E(g)(i)) to café (Class F2(a)). Installation of double doors to south elevation leading out to new external seating area.

o   Cllr Bell noted that the signage will be visible from the road in a conversation area.  Members request that any signage should be sympathetic with this.

o   No objection, comments as above unanimously agreed.  Clerk to take forward.

       iv.            22/01244/HSE – The Stables, Sadler Cottage Coopers Lane Bramley

Single storey rear extension

o   No objections unanimously agreed, but comment that it is a 1.5 storey extension, not single storey.  Clerk to take forward.

         v.            Any other new applications

None.

 

Applications granted and those refused (see appendix C) were noted.

 

 

 

Clerk

 

 

Clerk

 

 

 

 

 

 

 

Clerk

 

 

 

 

 

Clerk

9.2

Neighbourhood Plan update – Cllr Bell noted that the Neighbourhood Plan is in need of being updated as the Local Plan Update process continues on.  Cllr Bell suggested approaching previous members of the NDP group, with a PC external chairman and a PC representative.  Cllr Tomblin noted that next EPH meeting is on 9th June, to discuss the rural strategy.  Cllr Tomblin strongly recommended that a member of Bramley PC attend and speak on how the strategy might affect Bramley specifically.  It was agreed that Cllr Flooks will speak. 

 

 

 

 

 

Cllr Flooks

 

 

10

Reports

 

10.1

Allotments & Burial Ground – Cllr Shimell noted the replacement of a broken tap.

 

10.2

Village Hall Trust – see appendix A. 

 

10.3

Clift Meadow Trust – Cllr Capel gave a verbal report.

  • The success of the fete on 14th May was noted.
  • The damage to the toddler swing was noted, which will result in an insurance claim for CMT. 

 

10.4

Police & Neighbourhood Watch – no report.

 

10.5

Highways & Footpaths – see appendix A.

 

10.6

Road Safety Project – no report.

 

10.7

Chairman’s Report – Cllr Durrant suggested that Cllrs might like to think about changing the evening on which the Parish Council meets.  To be considered at the June meeting. 

 

Clerk

11

Consultation documents requiring consideration

 

 

The Clerk has received notice of two consultations:

          i.            Government consultation on changing the disposal charges and booking systems for Household Waste Recycling Centres – closing date 4th July 2022.  It was agreed to fully consider this at the June meeting.

        ii.            HCC Local Transport Plan – closing date 26th June 2022.  It was agreed to fully consider this at the June meeting.

 

 

 

Clerk

 

Clerk

12

Grant Applications

 

12.1

Clift Surgery PPG – a grant request for £429 has been received, to support the Friendship Walks.  The requested grant would cover hall hire for six months.  Cllr Durrant proposed that the grant is given, Cllr Capel seconded, unanimously agreed.  Clerk to take forward.

 

 

Clerk

13.

Finance

 

13.1

Payments and reconciliation approval – see appendix D

The Clerk noted the payments for May.  Cllr Day proposed approving the May payments, seconded by Cllr Ansell and unanimously approved.  Clerk to action. 

 

 

 

Clerk

8.3

Acknowledgement of Receipts – see appendix D

The receipts for May were noted. 

 

 

13

Date of Next meeting

 

 

The next Parish Council meeting is scheduled for Tuesday 21st June at 7.00pm, in the Bramley Room at Bramley Village Hall.  The Annual Parish Meeting is scheduled for 24th May.

 

14

Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 

 

 

None.

 

15

Confidential Items

 

 

None.

 

 

 

 

 

The meeting closed at 9.30pm

 

 

 

 

 

Signed:                 ………………………………………………………………….      Date: ………………………………………              

(Chairman)
Appendix A –
May Briefing notes

 

COMMUNITY SPEEDWATCH

No written report received.

 

ALLOTMENTS/BURIAL GROUND

No written report received.

 

VILLAGE HALL TRUST

  • Solar panels to be installed in July/August 2022.
  • Car park sign – may need a new planning application depending on who owns the verge on which it will sit.

 

CLIFT MEADOW TRUST

No written report received.

 

POLICING & NEIGHBOURHOOD WATCH

No written report received.

 

HIGHWAYS/FOOTPATHS

No written report received. 

 

ROAD SAFETY PROJECT

No written report received.

 

BOROUGH COUNCILLOR REPORT

No written report received.

 

COUNTY COUNCILLOR REPORT – Report submitted by Cllr Rhydian Vaughan

 

  1. Homes for Ukraine update

The County Council continues to work with key local partners to enable the provision of immediate support and assistance to Ukrainians arriving in Hampshire under the Government’s Homes for Ukraine scheme.  The focus remains on conducting necessary safeguarding and wellbeing checks via home visits, distribution of financial support, in collaboration with public sector partners, and ensuring key information is shared with guests and sponsors efficiently.

The latest available figures for visas issued are that as of 3 May 2022, 45,126 visas have been issued  for England, of which 1,685 are for Hampshire.

In addition to the other support available, an initial fund of £100,000 has been made available for local community and voluntary organisations working to help Ukrainian families to apply for financial support through the Leader’s Community Grants – details are at https://www.hants.gov.uk/community/grants/grants-list/leaders-community-grants

Applications will be considered from parish and town councils and local branches of national charities (where the support being provided is delivered specifically in Hampshire)  and may be for any amount up to £5,000. Applications will be assessed to ensure that the proposals are appropriate, that necessary levels of safeguarding are in place and that the activity does not unnecessarily duplicate support which is already provided through other channels.

Further details are available by following the link above or by contacting ccbsgrants@hants.gov.uk.  

Useful information for anyone welcoming Ukrainian guests can be found at https://www.gov.uk/guidance/homes-for-ukraine-scheme-frequently-asked-questions. Hampshire County Council has a helpful webpage at www.hants.gov.uk/ukraine which is being regularly updated. This includes a new Welcome Guide webpage https://www.hants.gov.uk/ukraine/guests/welcome-guide   

 

  1. County councillor grant scheme

The opening date for the County Councillor grant scheme for 2022/2023 has been brought forward and is now open for applications from Monday 9th May. This is facilitate any grant applications associated with the forthcoming Platinum Jubilee celebrations.

 

  1. Fostering Hampshire Children nominated for award

Hampshire County Council’s ‘Fostering Hampshire Children’ team has been nominated for a Purpose Award for its winter 2021 ‘You Can Foster’ campaign – which achieved a 300% increase in enquiries about fostering in Hampshire.

This will see the County Council compete with BT, Dove, Vodafone and others to have its campaign named the Best Public Awareness Cause Campaign in the ‘Brand Led’ category.

The Purpose Awards recognise campaigns that use creative ideas to successfully highlight positive causes. Details of the campaign can be seen at https://www.purposeawards.co.uk/finalists/you-can-foster-winter-2021-d0003

 

  1. Streetlighting in Hampshire

Hampshire has 133,952 streetlights which are maintained by a company called Enerveo pursuant to Private Finance Initiative (PFI) contract which commenced in 2010 and lasts for 25 years.

The control network for the streetlights is very flexible, allowing the County Council to dim and “part-night” streetlights to reduce our energy consumption and carbon emissions and respond to a variety of requests.

Energy usage has reduced by 66% since the contract begun, primarily through LED replacements, dimming and part-night lighting. At the same time, the number of reported faults has fallen to two thirds what it was in 2009. Most faults are detected automatically by the system, but you can also report faults online at https://www.hants.gov.uk/transport/roadmaintenance/roadproblems/streetlight

 

  1. Consultation on Hampshire’s new Local Transport Plan

The County Council is asking for views on a draft Local Transport Plan (LTP4) that aims to support the county’s economic prosperity, decarbonise the transport system, and help people in Hampshire live healthy lives.

 The LTP4 will define the future of travel and transport in Hampshire to 2050. If adopted, it would guide the County Council’s transport and travel infrastructure planning and design in favour of improving travel choices for people by transforming and widening the appeal of walking, cycling and use of public transport.

 The plan proposes transformational changes which:

  • shift away from planning for vehicles, towards planning for people and places
  • reduce reliance on private car travel
  • support economic development and regeneration
  • meet national priorities to decarbonise the transport system
  • promote active lifestyles

 The consultation runs until 26 June 2022 and people can take part at: https://www.hants.gov.uk/localtransportplan

 Subject to the results of the consultation the new Local Transport Plan is expected to be adopted by early 2023.

 

 

 

Appendix B – Jubilee expenditure statement

 

Appendix C – Planning summary

Approvals/Refusals*

1.        

21/03224/FUL – Cedarwood Silchester Road Bramley

Erection of 2 bed dwelling following demolition of stables/home office and associated landscaping and access

Granted

 

Objection

2.        

20/03403/FUL – Site At Minchens Lane Bramley – AMENDED

Installation of renewable led energy generating station, comprising ground-mounted photovoltaic solar arrays, battery-based electricity storage containers together with substation, inverter/ transformer stations, site accesses, internal access tracks, security measures, access gates, other ancillary infrastructure, landscaping biodiversity enhancements including a Forest School, associated car parking and Nature Area

Refused

 

 

Objection

3.        

22/00403/RET – 39 Minerva Road Bramley

Erection of Gazebo and raising the height of the garden fence panel to 2.3 metres high (Retrospective)

Granted

 

No objection

4.        

22/00488/LDPO – 19 Flora View Chineham Basingstoke

Certificate of Lawfulness for the proposed erection of a two storey rear/side extension

Refused

 

No objection

5.        

T/00111/22/TPO – Bullsdown House Officers Row Bramley

T1 & T2 on our map (conifers): Prune.

T3 on our map (conifer): Fell.

Granted

 

Defer to tree officer

6.        

22/00631/LDPU – Cap D’or Ringshall Gardens Bramley

Certificate of lawfulness to establish whether children’s home falls within C3 Use Class and is not development

Granted

No objection, queries

7.        

22/00727/LDPO – 11 Doric Avenue Chineham Basingstoke

Certificate of Lawfulness for the proposed erection of a single storey rear extension

Granted

 

No objection

8.        

21/02588/TDC – Land Adjoining Clift Surgery Minchens Lane Bramley

Technical Details Consent for the erection of 6 no. residential units with associated access, parking, and landscaping, pursuant to Permission in Principle Approval Reference 19/01470/PIP for 4-6 no. residential units

Refused

 

Objection

9.        

T/00123/22/TPO – 34 Wallis Drive Bramley

T1 Sycamore: prune

Granted

Unable to comment

 

 

Pending Applications*

1.        

T/00583/20/TPO – Middle Farm The Street Bramley

T1, T2, T3 – Western Red Cedars: prune.

Defer to tree officer

2.        

20/03204/VLA – Land At Minchens Lane Bramley

Variation of Section 106 agreement attached to 14/01075/OUT to enable the transfer of the Equipped play area, northern kick about and southern kick about areas to the existing management company instead of the Parish Council

No comment as PC has interest in application

3.        

21/01219/HSE – Clover Cottage Silchester Road Bramley

Conversion of loft to habitable space, including extension of existing hipped roof and addition of roof lights to the front and rear elevations

Objection

4.        

21/03758/OUT – Land At Stocks Farm The Street – AMENDED

Outline planning permission (with all matters reserved except for access) for the demolition of one dwelling and erection of up to 140 dwellings and a community building of up to 250sqm under Use Class E, together with sports and leisure facilities.

Objection

5.        

22/00444/PIP – Land North Of Cufaude Cottage Cufaude Lane Bramley

Application for Permission in Principle for the erection of 4 no. dwellings

Objection

6.        

22/00149/HSE – Bramley Corner House Bramley Corner Bramley (see also 22/00150/LBC)

Demolition of existing brick outbuilding, conversion of existing stable into residential annexe, including two storey rear extension, amendments to fenestration and new conservation rooflights. New annexe outbuilding with store at ground floor and accommodation at first floor. Conversion of existing garage into home gym.

No objection, comments

7.        

22/00498/FUL – Stocks Farm House The Street Bramley

Build new oak framed garages and greenhouse

No objection

8.        

22/00407/OUT – Land At Boarsbridge House Bramley Road Little London

Erection of 4 no. dwellings to include access and layout

Objection

9.        

22/00703/FUL – Bramley Village Hall The Street Bramley

Proposed new externally illuminated sign for Bramley Village Hall on existing verge in front of existing hedge (see also 22/00750/ADV)

No objection, comments

10.    

22/00708/HSE – The Farthings Cufaude Lane Bramley

Erection of a detached double garage following demolition of existing

No objection

11.    

22/00744/FUL – Bramley Garage Sherfield Road Bramley

Demolition of existing garage and bakery buildings, erection of two buildings comprising a Class E commercial unit and 9 residential flats, change of use of land to residential use associated with Spring Fields, change of use of parts of residential curtilage of Spring Fields to form part of new development, associated car parking, servicing and landscaping.

Objection

12.    

22/00861/HSE – 7 Tudor Close Bramley

Erection of single storey side and rear extensions

No objection, comments

13.    

T/00129/22/TPO – Chestnut Lodge Officers Row Bramley

London plane: remove crown in order to initiate pollard

No objection

14.    

22/00913/HSE – 58 Coopers Lane Bramley

Erection of single storey rear extension and front porch

Unable to fully comment

15.    

T/00142/22/TPO – 39 Wallis Drive Bramley

T1 Sycamore: prune

No objection

*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.

 

 

 

Appendix D – Finance

 The May finance statement can be viewed here