Minutes 15th December 2014

Minutes of the Meeting of the Council

Date: Monday 15th December 2014 Time: 7.30pm
Place: Committee Room, Bramley Village Hall
Present: Cllr Durrant (Chair) Cllr Bell (Vice Chair)
Cllr Murphy Cllr Ansell
In Attendance: Maxta Thomas (Clerk) 1 member of the public
  Cllr Chris Tomblin (Borough)
Apologies: Cllr Grieve Cllr Clarke
  Cllr Wright Cllr Jayawardena (Borough)
  Cllr Keith Chapman (County) PCSO Nathaniel Johnson

Action

1 Apologies for Absence

As listed above.

Cllr Durrant took the opportunity to announce the resignation of Cllr Holland.  He noted the large contribution that Cllr Holland has made to the Parish Council in the last few years, and particularly his work on the Youth Facility project.  He thanked Cllr Holland for his hard work.

2 Declarations of Interest

None

3 Co-option of Councillors

3.1

Liz Capel has come forward to stand as a councillor, although she is unable to attend this meeting.  It was proposed by Cllr Durrant and seconded by Cllr Ansell that she be co-opted to Bramley Parish Council.  Unanimously agreed.

 

 

 

3.2

Cllr Durrant noted again that now the Council has almost a full complement of councillors, then roles and responsibilities should be reviewed and distributed for a more even workload.  He noted that the finance committee has now been formed, with its first official meeting planned for January 2015.    Postponed until all councillors present.

 

4 Minutes of the Last Parish Council Meeting

4.1

Cllr Murphy proposed and Cllr Bell seconded that the minutes of the meeting held on 17th November 2014 were a true and accurate record.  Unanimously agreed.  The minutes were signed by the Chairman.

 

5 Open Forum

5.1

The Chairman invited questions and comments from those present.

Sam Willoughby asked whether the recent feedback on the proposed Strawberry Fields development received from Cratus would have any impact.  This is on the agenda and will be responded to at the appropriate time.

 

6 Planning & Development

6.1

 14/03343/OUT – Aurum Crockford Lane Basingstoke

Development of up to 130 no. residential dwellings, with associated access, parking and landscaping

This application is not in Bramley but adjacent, and will have a big impact on roads around the parish.  Cllr Tomblin noted the sites’ inclusion in local plan.

Cllr Durrant observed that the transport estimate for Cufaude Lane seems very low.

It was unanimously agreed to object, and that comments need to be in line with the comments made for the Razors Farm application.

14/03531/ROC – Land Adjacent Incinerator Whitmarsh Lane Chineham

Variation of Condition 2 of permission BDB/76751 to allow retention of workshop building and continued use of land for the stationing of vehicles and containers for a further temporary period of eighteen months

Cllr Tomblin gave some background and noted that Chineham PC have not objected.

No objections.

14/03568/FUL – QPS House The Street Bramley

Change of use from Class A2 to Class A1 (barber shop)

The lack of parking spaces was noted – it was felt that there may not be adequate parking to support a barbers shop.  The car park is also a drop off point for school buses, and there has already been an accident recently where child was knocked over.  No objections to barber shop – however, the parking issue needs to be looked at seriously.  It was unanimously agreed to object on these grounds.

 

 

 

 

 

 

Clerk / Cllr Durrant

 

 

 

 

 

 

 

 

 

 

 

Clerk

6.2

Approvals/Refusals – recent approvals and refusals were noted.

Cllr Durrant noted the Minchens Lane application has been granted.  He also noted that Mr Jayawardena spoke at the  Development Control Committee meeting stating he was there as a resident and that he had a pecuniary interest.  The Gazette later incorrectly reported that Cllr Jayawardena objected.  There were a number of other inconsistencies in the article.  Cllr Durrant proposed writing formally to the Gazette and Cllr Jayawardena re the discrepancy – this was unanimously agreed.  Cllr Durrant to take forward.

 

 

 

 

 

Cllr Durrant

6.3

Update on Strawberry Fields development

It was noted that the survey results have now been received from Cratus.  There has been no further communication from the Stratfield Saye Estate or Gleesons on whether an application will be submitted.

Survey and exhibition feedback – it was noted that the feedback was badly presented and attempted to show a bias towards support that did not exist.  However, there is little the Bramley PC can do other than note their concerns with Cratus.  It is clear from the survey that residents do not want development on this site.

Cllr Durrant proposed an article for the website and parish magazine publishing the feedback, and noting concerns about the presentation.  This was unanimously agreed, together with communication with Cratus noting the PC concerns and actions.

Sam Willoughby noted comments in the feedback about the Bramley Action Group, and her concern that these comments could be used to discredit PC and residents views.  The PC noted her concerns and will bear in mind in future dealings.  Cllr Durrant also suggested that the PC should encourage the community to respond to Cratus about the survey results.

An email from Cratus was noted re the Minchens Lane development and its’ possible impact on the NDP.  Cllr Durrant stated that the Minchens Lane application was done in isolation from the BDBC Local Plan and Bramley NDP as neither are in place as yet, and therefore has no impact on either plan.  Cllr Tomblin noted that Gleesons proposals would be against the emerging Local Plan and NDP.  It was unanimously agreed to reply to Cratus noting their comments, but giving no further response.  Cllr Durrant to action.

 

 

 

 

 

 

 

 

Cllr Durrant

 

 

 

 

 

 

 

 

 

Cllr Durrant

7 Clerk’s Report & Correspondence

The clerk noted her attendance at the recent HCC ‘Working Together’ parish engagement event.  The main focus of this event was on community resilience, particularly with regard to major weather events.

The clerk noted that the recent grant application from the Bramley Bakery was approved at the finance meeting on 4th December under s.145 (LGA 1972) – the power to provide entertainment, and s.144 (LGA 1972) – the power to encourage visitors.  Cllr Durrant attended the Christmas Tree lighting event, and noted that it was hard to see where the extra £500 was spent at the recent tree lighting event.

8 Reports

8.1

Reports from Parish Council representatives

a.

Allotments & Burial Ground Update – See appendix A.  Cllr Ansell noted that bills for 2015 rent need to be raised.  Plots 1 and 2 will not be charged for until plots are fully available.

Compost area proposals – Cllr Ansell presented his proposal for a compost bin to be installed at the allotments for the use of allotment holders.  The cost of the project would be approximately £430 – £600.  After some discussion the proposal was seconded by Cllr Durrant and unanimously agreed.  Cllr Ansell to take forward.

Clerk to check the PC liability for use of weed killer on the car park with the PC insurers.

Burial Ground – further compliments have been received on the improvement of the Burial Ground environment.  The Clerk noted that fees need to be reviewed very soon.

 

Cllr Ansell

 

 

 

Cllr Ansell

Clerk

 

 

b.

Neighbourhood Development Plan – See appendix A.  Cllr Bell stated that an extraordinary meeting for presentation prior to formal presentation at PC meeting will be required in January – Clerk to organise.  The public consultation will be after this stage.    Cllr Bell noted that various minor items are still to be added.  Cllr Durrant requested an update for the Parish Magazine.

 

 

Clerk

Cllr Bell

c.

Village Hall Trust – See appendix A.  Cllr Durrant noted the large puddle in the car park – the VHT is trying to put a plan together, but there is a lack of funding.  It was agreed that Cllr Durrant would speak to the VHT re possible PC funding.

 

Cllr Durrant

d.

Youth Facility Project & Recreational Facilities – See appendix A.  £200 per month for impromptu meetings was agreed previously – this now needs to be paid.  Clerk to request invoice from CMT for £2400.  Cllr Durrant noted than any extra meetings should be booked at Clift Meadow.  Rental of the office space was also agreed at £1500 for six months – Clerk to contact CMT requesting an invoice for the first quarter.

 

 

 

Clerk

e.

Education & Schools – See appendix A.  It was proposed by Cllr Durrant that Cllr Ansell take over as the PC representative for this item.  This was seconded by Cllr Murphy, and unanimously agreed.

f.

Policing and Neighbourhood Watch – See appendix A.  Beat Panel meeting was held without a Bramley PC representative attending.  A new representative for this item is required.  Clerk to email PCSO Johnson inviting him to meetings.

 

Clerk

g.

Highways/Rights of Way – It was proposed by Cllr Durrant that Cllr Ansell take over as the PC representative for this item.  This was seconded by Cllr Murphy, and unanimously agreed.

Coopers Lane flooding has again been reported to HCC Highways.

Clerk to obtain 5 year plan from Chris Holland.

Clerk to set up quarterly meeting with Highways and Bramley PC.

 

 

 

 

Clerk

8.2

Borough Councillor Report

Cllr Tomblin gave a verbal report.

Call in for LIF decision – the decision was upheld.  Call-in was disputing how decision was made.  Cllr Tomblin noted that the message that the Borough should not be supporting any proposal that is not fully accessible for all users has now gone through.

Minchens Lane development has been agreed.  S.106 allocation to Highways authority will give one or two improvements, but nothing major other than improvement to the A33 roundabout.  Cllr Tomblin noted that a strong recommendation was made to the Committee for improvements to Minchens Lane.  Concerns on how s.106 money is being allocated were noted by both Parish Councillors and Cllr Tomblin.

Local Plan Inspector meeting – the Inspector was generally supportive of the Local Plan.  As expected, the number of houses per year is recommended to be higher, at 850 rather than 748, and this will need to be fully justified by the BDBC.  Cllr Durrant noted that he submitted a written statement to the Inspector re the impact of development on Bramley.  Cllr Bell attended the meeting, and noted that Bramley PC comments were well received.

The Manydown Management Committee are looking to make the site more viable by not including 40% social housing.  However, this motion was turned down.

It was noted that Cllr Jayawardena has not attended Bramley PC meetings since November 2013 and that therefore he needs to be contacted after meetings with points raised to obtain his point of view.  Clerk to action.

A new Chief Executive has been engaged by BDBC.  Melbourne Barrett will join the Borough in April, after concluding his work at the London Borough of Hammersmith where he is Director of Housing & Regeneration.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

8.3

County Councillor Report

No report.

8.4

Chairman’s Report

Nothing additional to the agenda items to report.

8.4.1

Council IT support assistant – Cllr Durrant proposed that recruitment for this post be taken forward, with a view to engaging by the January meeting.  The Clerk and Cllr Wright to control the recruitment process, together with Cllr Murphy.  Cllr Ansell seconded.  Unanimously agreed.

 

Cllr Wright / Cllr Murphy/ Clerk

9 Parish Environment

9

Community Emergency Plan – the Clerk noted the recent HCC parish engagement event, and further noted that Bramley does not have an emergency plan for extreme weather events or other possible emergencies.  HCC are keen for parish councils to have plans in place where necessary, and offer guidance on how to put a plan together.  The Clerk has distributed an example plan to councillors.  Postponed to January.

 

9.2

Road Safety Project – Working Group members – Cllr Ansell to lead and recruit members.

Independent survey – no further progress.  Cllr Ansell to raise a project plan.  Terms of Reference to be ready for early January.  Cllr Ansell also to instigate community engagement.

Cllr Ansell asked Cllr Tomblin if any engagement has happened with Network Rail re the footbridge, as Bramley PC have not had any contact.  Cllr Tomblin confirmed that there has been some engagement – he took on board that Bramley PC will want to be involved.  Cllr Tomblin to investigate.

Cllr Ansell

 

 

Cllr Ansell

 

 

 

Cllr Tomblin

9.3

Speed Limit Reminder Deployment – The clerk noted the recent bill for deployment of the SLR in Bramley.  This is for a deployment for 52 weeks per year, but the sign is moved around the village periodically.  Clerk is obtaining further information from BDBC and Chris Holland.  Once data is received, then the decision will be reviewed at the January meeting.

 

 

Clerk

10 Consultation Documents requiring consideration

10.1

CIL – Draft Charging Schedule – the Clerk has received details of this consultation, which has a closing date of 19th December.

Cllr Durrant has been though the documents, and noted that any PC comments are unlikely to have much influence.  However, he will draft a response if Council is in agreement.  This was unanimously agreed.

 

 

 

Cllr Durrant

11 Finance

11.1

Payments and Reconciliation Approval – see appendix B.

The clerk outlined the payments and reconciliation for December, particularly noting the following:

  • Some payments from November are on the reconciliation – these had not been processed at the time of the bank statement, but have been since
  • Invoices have started coming through for the Clift Meadow grant, and for the Cross House grant
  • The clerks SLCC membership is due for renewal.  The total fee for this is split proportionately across the three councils the clerk works for, with Bramley PC paying £132.30 – 63% of the total fee.  This is not included on the reconciliation.

Cllr Durrant proposed, and Cllr Ansell seconded a motion to approve all payments.  Unanimously agreed.  Clerk to action.

 

 

 

 

 

 

 

 

 

 

Clerk

11.2

Acknowledgement of Receipts – Appendix B

The clerk noted receipt of the VAT refund of £454 for 2011-12.  VAT for 2012-13 and 2013-14 is being processed now.  The outstanding claim to September 2014 is expected to be processed in early 2015.

The clerk also noted that she has clarified the VAT position for the s.106 spend on the Youth Facility building.  BDBC have paid all bills inclusive of VAT and will continue to do so until the s.106 funds have been used up.  The current amount still available is £16,851.  The final bills for the Youth Facility are awaited, and it is anticipated that they will be well in excess of the outstanding s.106 spend. Therefore, any reclaimed VAT on the project will cover any shortfall between the s.106 budget and the Youth Facility building budget.  No VAT will be repayable to BDBC.

11.3

Unity Bank Signatories – it was proposed by Cllr Durrant and seconded by Cllr Ansell that Cllrs Murphy, Clarke and Capel be added to the bank mandate, and that Chris Holland be removed.  Unanimously agreed.  Clerk to process.

 

Clerk

11.4

Preliminary budget & precept – 2015/16

Cllr Durrant noted that the Finance Committee have met informally to consider the 2015/16 budget.  This is now almost complete, subject to a further Finance Committee meeting in January 2015.  Cllr Durrant noted that BDBC is not increasing council tax for 2015/16.  It is looking likely that Bramley PC will not increase the precept.  The Clerk noted that the budget for 2015/16 is needed for the NDP.  Funding for the Road Safety project also needs to be included.  It was suggested that the community be asked what it wishes to see money being spent on.

 

 

 

12 Grant Applications

None.

13 Date of Next Meeting

The meeting closed at 9.34 pm

The next meeting will be held on Monday 19th January 2014 at 7.30pm, in the Bramley Room at the Village Hall.