Minutes 16th March 2016 – Bramley Parish Council

Minutes of the Meeting of the Council
Date:	Wednesday 16^th March 2016		Time:	7.30pm
Place:	Bramley Room, Bramley Village Hall
Present:	Cllr Durrant (Chair)	Cllr Bell
	Cllr Ansell	Cllr Lane
	Cllr Capel	Cllr Clarke
In Attendance:	Maxta Thomas (Clerk)	8 members of the public
	Cllr Tomblin (Borough)
Apologies:	Cllr Murphy	Cllr Marshall
	Cllr Robinson (Borough)	Cllr Keith Chapman (County)

		*Action*
1	Apologies for Absence
	As listed above.
2	Declarations of Interest
	None
3	Minutes of the Last Parish Council Meeting
3.1	The minutes of the meetings held on 17^th February 2016 were unanimously agreed to be a true and accurate record. The minutes were signed by the Chairman.
3.2	Matters arising
	Defibrillator – postponed to April meeting.
4	Open Forum
4.1	The Chairman invited questions and comments from those present. Judy Foyle asked what extra facilities Bramley will receive as a result of planning permission being given for The Street development. She noted that the School is in particular need of assistance. Venetia Rowland gave an update on the Goddards Farm development. Sherfield residents have appointed independent planning consultant, as have the Parish Council. The two consultants are liaising with each other. There is an open evening at the White Hart to help people with registering comments and objections to the application. Judy Foyle asked if there was any point in responding negatively to planning applications such as those for The Street and Strawberry Fields, as she felt that planning officers and the DC committee at BDBC are taking notice of such objections.
5	Planning & Development
5.1	New Applications 16/00265/OUT – Land At Goddards Farm Goddards Lane Sherfield-on-Loddon Outline application with access to be considered for residential development of up to 95 dwellings (including 40% affordable) and demolition of garages to form a vehicular access point from Bow Drive and associated ancillary works; replacement garaging, planting and landscaping, informal open space, children’s play area and surface water attenuation Bramley PC has responded to preliminary consultation. It was unanimously agreed to respond to the application with the same points of cumulative development, impact on the school, impact on traffic, impact on the strategic gap. Cllr Durrant noted that such applications should always be responded to, even if it is felt such objections do not seem to be taken in to account. Cllr Bell observed that BDBC are at present tied by the fact that they do not have a Local Development Plan in place and cannot demonstrate a 5 year housing supply. 16/00429/FUL – Welling Cottage Sherfield Road Bramley Erection of 1 no. 2 bed dwelling following demolition of existing garage No objections were unanimously agreed. However, concerns on parking provision with the loss of the garage should be noted. 16/00708/TENO – Site At Minchens Lane Bramley Installation of 1 no. telecom’s cabinet No objections unanimously agreed.	*Clerk* *Clerk* *Clerk*
5.2	Approvals/Refusals – Planning approvals and refusals were noted (appendix A).
5.3	Update on The Street Development – This application was considered by the Development Control Committee at BDBC on 9^th March. Planning permission was granted by a majority vote, despite the PC highlighting significant problems with the traffic assessment, and again highlighting that the affordable housing quota is in an unsuitable site. Cllr Durrant noted that PC will continue to fight the development. The PC is exploring what options there are now that this application and the application for Strawberry Fields have been granted. Cllr Bell again noted that because BDBC cannot demonstrate a 5 year supply of housing due to the lack of a Local Development Plan, almost any application for development is being accepted. Cllr Tomblin supported Cllr Bell’s comments, adding that the old Development Plan has now expired, and the new Plan is unlikely to be fully approved until May or June 2016. He also noted that BDBC are examining each application on its own merit, without reference to other developments in the area. Cllr Tomblin also gave background to why the Local Plan was delayed, and on what protection it is likely to give once adopted.
5.4	Update on Flood Report – the surveyor has completed a full fluvial study on behalf of AAH Planning Consultants, which has been passed to BDBC, who will then pass on to the Environment Agency.
5.4	Local Development Plan update – on schedule for being adopted in May 2016. No further news at present.
6	Parish Environment
6.1	Longbridge Road Green update – the resident led survey was distributed in late February to all residents of Longbridge Road and Jibbs Meadow, and to residents in Lane End and The Smithy who live near the Cinder Track. The results have now been collated and will be released on the Parish Council website imminently. Cllr Durrant will distribute the results via a leaflet drop to all residents in due course. Results are also to be passed to the local PCSOs. Cllr Durrant has spoken to the landowner, who is now aware of the survey. The landowner still intends to try and get the Village Green status rescinded. Cllr Durrant stated that if residents come to the PC with a viable scheme the PC will look into supporting it. Cllr Bell asked if BDBC will buy back the land from the owner. Cllr Durrant confirmed that the owner does not wish to sell the land.	*Cllr Durrant*
6.2	Parish Lengthsman Scheme – the Clerk has distributed information on this to all councillors. The current round of funding is being settled, and a cluster consisting of Pamber Parish Council and Bramley Parish Council has been suggested. Pamber PC are keen to go forward with this, and will act as the lead parish. The cluster will go live on 1^st April 2016 if all parties are agreed. The Clerk further noted that Bramley PC agreed to be part of a cluster in September 2014. Cllr Bell proposed joining the Pamber PC cluster. This was seconded by Cllr Capel and unanimously agreed. Clerk to take forward. The Clerk requested a list of possible tasks around Bramley for the Lengthsman.	*Clerk* *All*
6.3	Queen’s 90^th Birthday Celebrations – the Clerk reported that Clift Meadow Trust have decided not to go ahead with a planned village event in June, due to a clash with an event in Sherfield on Loddon and difficulty in hiring entertainment. The Clerk has asked if the Village Hall Trust were interested in putting and event together, but has not received a response. Cllr Lane confirmed that Village Hall Trust were due to discuss at their next meeting. Cllr Durrant noted that the Church should be contacted to see if they have a planned event. Cllr Bell noted the ‘Clean for the Queen’ scheme. However, this needs a team of volunteers and co-ordinators.	*Clerk*
6.4	Signage for St James Church – the PCC has asked if the Parish Council would have any objection to a new sign being erected on the green space by the road near the Church. Possible examples have been circulated to all councillors. The Clerk has put the PCC directly in touch with HCC Highways, who are responsible for the land and the signage on it. It was unanimously agreed that the PC would support the erection of a new sign as per the PCCs request. Clerk to let PCC know.	*Clerk*
7	Clerk’s Report & Correspondence
	Actions from previous meeting: Salt bin for Pheabans Field/Oakmead – this has been ordered. Highways have suggested placing it at the Coopers Lane junction. They cannot place it at the Oakmead junction as the land there is unadopted. Cllr Capel confirmed that residents are supportive of having a salt bin. She stated that the residents were happy with the placement at Coopers Lane. Clerk to contact Highways. Campbell Road bus stops – the work on these is now complete.	*Clerk*
7.1	Parish Council Risk Assessment – the Clerk has distributed copies of the current risk assessment for review. Cllr Bell proposed accepting the risk assessment, and this was unanimously agreed. The risk assessment was duly signed.
8	Reports
8.1	Reports from Parish Council representatives
a.	Allotments & Burial Ground Update – see appendix B. Cllr Ansell noted that the ditching work was being carried out this week. Once this is complete, four empty plots will be freed up for lease. The Church has been approached about clearing their part of the ditch, but no response has been received as yet. Going forward, the ditching will be maintained annually.
b.	Neighbourhood Development Plan – Cllr Bell gave a verbal update. The Plan is In the hands of the external examiner. It should be back very soon. The result of the health check is also awaited. Cllr Bell noted the change in the Local Plan from ‘approximately‘ to ‘at least’ on the number of houses to be developed, and noted that it appears that this is unlikely to be changed again, despite the number of objections. Cllr Bell stated that the Oakley NDP is out for referendum very soon. Cllr Bell has been in touch with June Balcombe at BDBC re how s.106 funds are allocated. A meeting is to be set up with June and with Paul Martin. It was noted that the PC need to be pro-active on what items could be put forward for Bramley for s.106 funds.	*Cllr Bell*
c.	Village Hall Trust – see appendix B. Cllr Lane gave a verbal update. There is a meeting on 21^st March. The recent Film Night went very well, and others are planned. The new chairs are now in. Fans in the Bramley Room need cleaning and replacing. A new Events and Admin Co-ordinator is still being sought. LIF funding will continue for this position. The car park work is done, and the height barrier has been raised.
d.	Clift Meadow Trust – see appendix B.
e.	Education & Schools – see appendix B. Cllr Durrant noted that Bramley School is likely to see an increase in demand for places due to new housing developments. The PC has concerns on this. Venetia Rowland noted that the PTA might be approached for support in objections to planning applications on an educational basis. Clerk to find out who is the Chair of Governors.	*Clerk*
f.	Policing and Neighbourhood Watch – see appendix B. Cllr Durrant noted specific questions from the Longbridge Road survey re ASB. These are to be passed to police. Recent vandalism was noted, particularly to one of the village noticeboards. Clerk to check that the police are aware of the issue. Repair of the noticeboard is in hand.	*Clerk*
g.	Highways & Road Closures – see appendix B. Mortimer Lane and Ladylands Lane are due to be closed for 2 days sometime after 24^thMarch. The level crossing will be closed overnight on 19^th March and 26^th March, from 10.30pm until 9.30am on both occasions. Temporary double yellow lines at Coopers Lanes, Jibbs Meadow , Longbridge Road, and Ringshall Gardens are to be made permanent – this is out for consultation until 8^th April. Bullsdown path – the grant has been approved for resurfacing. Legal work is now going through. Surfacing materials can be obtained once the quarry re-opens for the Spring, and the work will take about three days sometime after this. Clerk to check whether all properties at the Bullsdown Farm development are sold, and if so ask for removal of the sign.	*Clerk*
h.	Road Safety proposals – see appendix B. Cllr Ansell gave a verbal update. A draft proposal will be ready by 18^th March, with a meeting on 20^th April. Discussions with Network Rail have been opened about the land around the station.
8.2	Borough Councillor Report – Cllr Tomblin gave a verbal update. Devolution plans have stalled as the government are insisting on an elected mayor, which HCC and full Hampshire consortium do not support. As a result, a counter bid has gone in for the Solent area, which does include an elected mayor. Devolution would also likely mean more development. The Clerk noted that she has received an email from Cllr Robinson, noting his disappointment in the decision made on The Street planning application, and his full support for the Parish Council’s continued objections. He is also continuing to work with Taylor Wimpey on works to facilitate adoption at Kirby Drive, and has made the developers aware of issues with the standard of some of the work.
8.3	County Councillor Report – see appendix B.
8.4	Chairmans Report – Cllr Durrant noted that there have been two long standing chairmen of the Parish Council in more recent years, and suggested that there may be some way of recognising their efforts. He invited suggestions from other councillors.	*All*
9	Consultation Documents requiring consideration
9.1	BDBC Housing & Homelessness Strategy – Cllr Durrant suggested that a response should be put in on behalf of Bramley PC. He will draft a response and distribute to councillors for comment. Deadline is 24^th March.	*Cllr Durrant*
9.2	Manydown Masterplan consultation – Bramley PC plan to respond. Cllr Tomblin noted that ward members for Bramley, Sherfield and Chineham plan to meet soon to discuss. Clerk to check links and send to councillors. Deadline is 29^th March.	*Clerk*
9.3	Network Rail Enhanced Delivery Plans – this is a lengthy consultation, but the electrification of the Basingstoke to Reading is discussed on one page only. It states that the anticipated completion date will be April 2017. However, this seems unlikely.
10	Grant Applications
10.1	Bramley Lunch Club funding – Bramley Lunch Club have requested a grant of £250 to ensure the continuation of the club after recent hall hire charge increases. This grant would be made under s.137. Cllr Durrant proposed granting £250, and suggested that the PC talk to the Lunch Club about longer term assistance. Unanimously agreed. Clerk to process.	*Clerk*
10.2	Tadley CAB – a request for funding has been received from Tadley CAB to support their ongoing work for Bramley residents. Cllr Bell proposed a grant of £1000, Cllr Ansell seconded, unanimously agreed. Clerk to process.	*Clerk*
11	Finance
11.1	Payments and Reconciliation Approval – see appendix C. The clerk outlined the payments and reconciliation for March. She noted the following: An invoice is now in for further NDP consultancy work The final payment for the Youth Facility is now due Invoicing and s.106 money is expected for work on the Village Hall and Clift Meadow car parks. This will need to be processed as soon as the invoice is received as it needs to be completed by year end. There may be a few minor invoices to be paid before the end of March. The Clerk will obtain authorisation for these via email. All other payments are as expected. It was unanimously agreed to approve the payments for March – Clerk to process.	*Clerk*
11.2	Acknowledgement of Receipts – see Appendix C. Receipts were acknowledged.
11.3	NS&I Investment Account – the Clerk raised two points about this account. The mandate needs to be switched over so that the Clerk can receive statements for the account and make any necessary deposits and withdrawals. This was unanimously agreed. It has been suggested by the internal auditor that the account should be closed, and funds amalgamated in to the Unity Trust Bank current account. It was unanimously agreed to do this. Clerk to action.
12	Date of Next Meeting The next meeting will be held on Wednesday 20^th April at 7.30pm, in the Bramley Room at the Village Hall.
13	Resolution – To exclude press and public from items that may require discussion of possible legal and financial proceedings i.a.w Public Meetings – Admission to Public Meetings Act 1960
	No confidential business to discuss. The meeting closed at 9.09pm

Signed: …………………………………………………………………. Date:………………………………………

(Chairman)

Appendix A – Planning Summary

Planning Applications for Consideration

16/00265/OUT – Land At Goddards Farm Goddards Lane Sherfield-on-Loddon

Outline application with access to be considered for residential development of up to 95 dwellings (including 40% affordable) and demolition of garages to form a vehicular access point from Bow Drive and associated ancillary works; replacement garaging, planting and landscaping, informal open space, children’s play area and surface water attenuation

16/00429/FUL – Welling Cottage Sherfield Road Bramley

Erection of 1 no. 2 bed dwelling following demolition of existing garage

16/00708/TENO – Site At Minchens Lane Bramley

Installation of 1 no. telecom’s cabinet

Approvals/Refusals

1.	15/02304/RES – Land Minchens Lane Bramley – AMENDED Reserved matters application for Phase 1 for the layout, scale, appearance and landscaping of 57 dwellings, (pursuant to Outline planning permission 14/01075/OUT for 200 dwellings)	Granted
2.	15/02682/OUT – Land Adjacent The Street Bramley Outline planning permission for up to 39 market dwellings and 26 affordable dwellings, together with associated open space, landscaping and new site access at land to the south of The Street, Bramley	Granted
3.	15/04531/HSE – 23 St James Close Bramley Conversion of garage to study	Granted
4.	15/04548/HSE – 58 Moat Close Bramley Erection of part single/part 2-storey extension to rear	Granted
5.	T/00494/15/TPO – Land At Campbell Road Bramley Pollard 4 no. Lime in G2 east of 5-8 Oaklea Gardens – down to 4/5m in height	Granted
6.	16/00034/HSE – Lyndale Sherfield Road Bramley Proposed single storey side extension and second storey rear extension	Granted
7.	16/00045/HSE – 10 The Mews Bramley Conversion of integral garage to reception room and replacement of garage door with windows	Granted
8.	16/00095/RET – Bow Brook Farm Vyne Road Bramley Installation of horse walker and entrance gates (Retrospective)	Granted
9.	T/00024/16/TCA – Grays House The Street Bramley G1 Limes – repollard group of Lime trees to previous pollard points – final pollard height and spreads would be approx 5m by 3m respectively. T2 Sycamore – crown lift to achieve approx a 1.5m clearance over outbuilding. G2 shelter belt of mixed species – fell numerous dead/dangerous windblown trees and remove hanging, broken/dangerous branches	Granted
10.	T/00053/16/TCA – The Firs 2 Churchlands Bramley T1 Ash – repollard Pollard to give a finish height of approximately 5m. (no crown spread as such as the last contractors that pollarded them left them as poles so there would be 5-6 straight stems remaining). T2 Prunus – reduce by 1.5m leaving tree at 3.5-4m. G2 – 2 small Ash and 1 Hawthorn – reduce by approx 1m leaving the trees at 3m	Granted

Pending Applications

1.	15/03077/HSE – Ringshall The Street Bramley Erection of two storey side and front extensions, with single storey front extension to form entrance porch. Erection of new boundary fence and entrance gates	Objections
2.	15/03423/FUL – Land Adjacent The Street Bramley Erection of two no. 4 bedroom dwellings with detached garages and associated landscaping and access works	Objections
3.	15/03907/LBC & 15/03906/HSE – Bramley Corner House Bramley Corner Bramley Conversion of outbuilding to annexe	No objections
4.	15/04506/FUL – Royal British Legion The Street Bramley Erection of 10 no. dwellinghouses (4 no. 2 bed dwellings and 6 no. 4 bed dwellings) to include parking, access and amenity space, following demolition of existing private members’ club building	No objections, comments
5.	T/00019/16/TPO – Chestnut Lodge Officers Row Bramley T1 London Plane – lift to 4m above ground level as when in leaf branches nearly touch the ground	No objections
6.	16/00122/ROC – Razors Farm Cufaude Lane Chineham Removal of condition 8 of planning permission BDB/77341 (Outline application for up to 425 dwellings) regarding the Code for Sustainable Homes Policy (CfSH)	No objections
7.	16/00186/HSE – 1 The Smithy Bramley Variation of condition no. 18 of planning consent BDB/41588 to allow conversion of the garage to living accommodation	No objections, comments
8.	16/00269/FUL – Cufaude Manor Cufaude Lane Bramley Erection of 2 no. detached barn style dwellings	No objections, comments
9.	T/00050/16/TPO – 13 North Row Bramley Tadley T7 Oak – fell to ground level and grind out stump and replant	No objections

Appendix B – Briefing Notes

ALLOTMENTS

Ditching work at the allotments and burial ground has begun, and is expected to be complete within 1 – 2 weeks.

BURIAL GROUND

No written report.

NEIGHBOURHOOD DEVELOPMENT PLAN

No written report

VILLAGE HALL TRUST

No written report.

EDUCATION & SCHOOLS

No written report.

POLICING & NEIGHBOURHOOD WATCH

No written report. A beat report has been requested.

HIGHWAYS/RIGHTS OF WAY

The Small Grants Scheme application for the Bullsdown Path has been accepted.

TRANSPORT/ROAD SAFETY PROJECT

No written report.

CLIFT MEADOW TRUST

No meeting held in March. Next meeting scheduled for April. The planned event in June for the Queen’s 90^th birthday will now not go ahead due to difficulty in engaging entertainers and a clash with an event in Sherfield.

Appendix C – Finance

Bank Reconciliation
16th March 2016


Closing Balance from statement #031 1st March 2016				£171,596.44

Income
09 Mar 16		HMRC	2,966.50
15 Mar 16	000058	Allotment holders	120.00
15 Mar 16	000059	Mrs M V Best	67.00

				£3,153.50
Expenditure
17 Feb 16	433	Bramley PCC – Parish Magazine pages – Nov & Dec	200.00
17 Feb 16	436	M&M Printers – Local Plan Leaflet	157.00
16 Mar 16	437	Mrs J Shore – Litter Warden’s salary	291.67
16 Mar 16	438	Mrs M J Thomas – Clerk’s salary	1,149.55
16 Mar 16	439	HMRC – Tax/Nics Q4	1,258.10
16 Mar 16	440	Mrs M J Thomas – Travel expenses	49.59
16 Mar 16	440	Mrs M J Thomas – postage expenses	12.90
16 Mar 16	440	Mrs M J Thomas – car parking expenses	4.30
16 Mar 16	441	AAH Planning Consultants – Flood report	7,830.00
16 Mar 16	442	Ian Humby Ltd – flood survey work for AAH	1,260.00
16 Mar 16	443	Strongbond – final building invoice for Youth Facility	8,713.97
16 Mar 16	444	Bramley Village Hall – March hall hire	36.00
16 Mar 16	445	Bramley Village Hall – February hall hire	36.00
16 Mar 16	446	Cross House – hall hire for NDP	72.00
16 Mar 16	447	R C Saunders Ltd -window for Campbell Road bus stop	216.00
16 Mar 16	448	ICO – Data Protection registration	35.00
16 Mar 16	449	HALC – Annual Conference fees	72.00
16 Mar 16	450	HALC – Clerk’s Update fees	42.00
16 Mar 16	451	BVA – Grant for Youth Workers	7,253.46
16 Mar 16	452	Urban Vision – NDP Consultancy work	5,700.00

				£34,389.54

Balance including uncleared cheques				£140,360.40