Minutes of the Meeting of the Council |
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Date: | Wednesday 16th September 2015 | Time: | 7.30pm | |
Place: | Committee Room, Bramley Village Hall | |||
Present: | Cllr Bell (Chair) | Cllr Durrant (part time) | ||
Cllr Murphy | Cllr Clarke | |||
Cllr Capel | Cllr Marshall | |||
Cllr Ansell | ||||
In Attendance: | Maxta Thomas (Clerk) | 0 members of the public | ||
Cllr Tomblin (Borough) | Cllr Robinson (Borough) | |||
Apologies: | Cllr Lane | Cllr Keith Chapman (County) | ||
PCSO Nathaniel Johnson | ||||
Action |
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1 | Apologies for Absence |
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As listed above. |
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2 | Declarations of Interest |
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None. |
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3 | Minutes of the Last Parish Council Meeting |
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3.1 |
The Clerk noted that Cllr Lane attended the July meeting and was not absent. The Chair changed the official copy of the minutes accordingly. Cllr Ansell proposed and Cllr Marshall seconded that the minutes of the meetings held on 20th July and 10th September 2015 were a true and accurate record. Unanimously agreed. The minutes were signed by the Chairman. |
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3.2 |
Matters arising |
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Cllr Bell asked if enquiries had been made as to the definition of a district centre. Clerk to check with BDBC.
Clerk still needs to place MP contact details on the website. Cllr Bell noted the statement in the Strawberry Fields planning application that the site is a ‘logical contiguous development’ in Bramley. This needs to be questioned. The blast zone radius needs to be checked for The Street/Cufaude Lane development site. Cllr Marshall to action. |
Clerk
Cllr Marshall |
4 | Open Forum |
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4.1 |
The Chairman invited questions and comments from those present.
Cllr Robinson noted that the developer for Strawberry Fields has been in touch re a meeting with PC and borough councillors. Cllr Ansell observed that the contact is from Cratus Communications, not Gleesons. Further discussion under planning. Cllr Robinson noted that he has a copy of a letter from Network Rail to the then Borough Councillor Jayawardena from October 2014. The letter states that Network Rail were interested in investigating the possibility of a footbridge in Bramley. Cllr Robinson asked if the PC wish to take footbridge proposals any further. Cllr Bell stated that the feasibility study has been completed, with NR stating that a footbridge would not significantly improve safety in Bramley, and that they therefore would not support the proposal with match funding. Cllr Bell further observed that as the PC did not support the original LIF application, it is therefore not planning to take plans for a footbridge any further. Cllr Ansell noted that ring-fenced LIF funding for footbridge has been removed and Bramley PC are moving forward with a road safety scheme. |
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5 | Planning & Development |
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5.1 |
15/02513/RES – Razors Farm Cufaude Lane Chineham
Reserved matters application for the appearance, landscaping, layout and scale of 143 no. dwellings with associated infrastructure, landscaping forming phase 1 of outline planning permission Cllr Durrant attended a meeting at BDBC with Cllr Tomblin and BDBC officers. He noted that objections cannot be made to anything that has already been agreed in the planning permission for the site. Concerns were raised about noise from the railway and helicopters in general. Noise mitigation is planned to be sealed windows – mostly on social housing, which is largely grouped in the area near to Air Products. Blocks of flats will also be very visible, as they are planned to be built on or near the ridge line. Cllr Murphy asked whether there was going to be a school – Cllr Durrant confirmed that this does not form part of the application. Cllr Tomblin added that there is a possible site at Cufaude Farm and also east of the Chineham incinerator that may be put aside for a school at a later date. Cllr Murphy noted that there may be issues with traffic on Cufaude Lane, and a knock on effect on the Street. Cllr Durrant stated that this has already been raised and ruled on by the Inspector. Clerk to respond with PC comments. 15/02321/ROC – Bow Brook Farm Vyne Road Bramley Variation of conditions 1, 3, 4 and 13 of planning permission BDB/76293 to allow alterations to fenestrations, internal layout and installation of rooflights to barn and stables. Erection of new horse walker, amendments to landscaping, fencing, hedgerow and extended earth bund (part retrospective) No objections 15/02697/LBC – Beaurepaire House Beaurepaire Park Bramley Erection of new three storey plus basement extension to side (south) elevation, to form new principal wing, following demolition of existing single-storey rear extensions. Erection of twin bridges and lightwell to new basement to south flank of moat, and replacement of existing north bridge. External and internal alterations to existing house, including those associated with above extension and demolition proposals. Structural repairs to and partial reconstruction of existing west bridge and moat walls No objections. 15/03041/HSE – 26 Moat Close Bramley Erection of front and side extension to create front porch and annex No objections. 15/03030/HSE – 21 Longbridge Road Bramley Erection of single storey rear extension No objections 15/03077/HSE – Ringshall The Street Bramley Erection of two storey side and front extensions, with single storey front extension to form entrance porch. Erection of new boundary fence and entrance gates Cllr Durrant noted that the extra access onto The Street seems to be excessive. As the application has only just been submitted, Councillors are to take time to look at the application in detail, and then pass comments on to the Clerk. The Clerk will respond to the application accordingly. 15/02304/RES – Land At OS Grid Ref 465296 159586 Minchens Lane Bramley Reserved matters application for Phase 1 for the layout, scale, appearance and landscaping of 57 dwellings, (pursuant to Outline planning permission 14/01075/OUT for 200 dwellings) Further issues were raised at the recent Bramley PC planning meeting. A positive response has been received from the developers to comments already made by the PC. Clerk to confirm with a formal response. Clerk also to ensure that reserved matters are in line with the legal document signed in March 2015. |
Clerk
All
Clerk |
5.2 |
Approvals/Refusals – recent approvals and refusals were noted (appendix A) |
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5.3 |
Cufaude Lane traveller site – the issue is currently with the BDBC legal team. An update is awaited. Cllr Murphy noted that the site will need tidying up once issues are resolved. |
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5.4 |
Strawberry Fields & The Street Developments –
Strawberry Fields
The Street
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Cllr Robinson
Cllr Marshall Cllr Tomblin |
5.5 |
Local Development Plan update – The LDP will be with the Inspector in October. Clerk to confirm dates and Bramley representation. |
Clerk
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6 | Clerk’s Report & Correspondence |
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The role is going well and it’s starting to feel like I am part of the Village. At the Local Infrastructure Fund (LIF) meeting on Tuesday evening. I did a newsletter update which has been displayed around the village. I am working on the Bramley Website, which is developing nicely. Go live date for website, aiming for 15th September 2015. |
Clerk |
6.1 |
Councillor Training Event – the dates for these evening courses are 8th and 22nd October (both Thursdays). Councillors are strongly advised to attend both sessions. Clerk to take forward. Clerk to distribute the course outline. |
Clerk |
7 | Reports |
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7.1 |
Reports from Parish Council representatives |
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a. |
Allotments & Burial Ground Update – see appendix B.
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Clerk
Cllr Ansell
Clerk |
b. |
Neighbourhood Development Plan – Cllr Bell gave a verbal update.
The NDP public consultation is now complete. NDP is now being reworked to take responses into account. Responses to Gleesons and BDBC are being prepared by consultant. Question re anonymity of respondents – this is being investigated. It was generally felt that names should be available to councillors on request. The finalised plan is to go to BDBC in mid-October. Cllr Bell suggested meeting with Whitchurch, Overton and Oakley Parish Councils, who are in same situation as us with applications being put in ahead of NDP and LDP. Cllr Bell noted his personal responses to the two outline applications for the Street and Strawberry Fields. PC responses to these are to be passed to Edward Rehill at BDBC – Clerk to action. |
Clerk |
c. |
Village Hall Trust – see appendix B. Cllr Lane absent. Clerk to check County Councillor grant for Village Hall project. |
Clerk
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d. |
Clift Meadow Trust – see appendix B. Cllr Capel gave a verbal update.
Streetz activity to be held in October half term.
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e. |
Education & Schools – Cllr Lane absent. |
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f. |
Policing and Neighbourhood Watch – Cllr Marshall has tried to get hold of PCSOs without success. Nath Johnson appears to have moved areas, with PCSO Damon Hope covering Bramley in his place.
Speeding is a local priority. Regular speed checks are being carried out in the area. Noticeboards need to be updated with current police details. Cllr Bell noted vandalism at Bullsdown Farm and Lane End. Clerk to report. |
Clerk Clerk |
g. |
Highways & Road Closures
The above issues have all been reported. The Clerk is awaiting an update from HCC Highways.
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Clerk
Clerk
Cllr Ansell
Clerk |
h. |
Road Safety proposals – see appendix B.
No further progress – Cllr Ansell is waiting for HCC. He and Cllr Durrant have a meeting with the team in Winchester on 21st September. They will be looking at a feasibility study for the scheme. However, HCC have said there will be no controlled crossing in Bramley. Temporary parking measures – letter submitted, no reply from BDBC as yet. |
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7.2 |
Borough Councillor Report – Cllr Tomblin noted a recent extraordinary meeting re plans for a merged district council.
Cllr Bell noted that a RBL site meeting still needs to be arranged. Cllr Robinson to arrange. |
Cllr Robinson |
7.3 |
County Councillor Report – no report. |
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7.4 |
Chairmans Report – no report. |
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7.4.1 |
Anti-Social Behaviour initiative – nothing further to report. |
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8 | Parish Environment |
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8.1 |
Longbridge Road Green – no further progress. Cllr Durrant has written to owners, but no response at yet. Will continue to chase. |
Cllr Durrant |
8.2 |
Car Parking update – covered under item 7h. |
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9 | Consultation Documents requiring consideration |
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None |
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10 | Finance |
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10.1 |
Parish Council Insurance renewal – the figures have now been received from the Council’s insurance brokers, with the existing policy from Aviva being the one recommended. The policy is very comprehensive, and including the discount for the three year long term agreement will cost £1288.26. This is slightly less than last year’s premium. Details have been distributed to all councillors. It was unanimously agreed to accept the broker’s recommendation for the Aviva policy, and to accept the three year long term agreement. Clerk to process. |
Clerk |
10.2 |
Payments and Reconciliation Approval – see appendix C.
The clerk outlined the payments and reconciliation for September. She noted the following:
All other payments are as expected. It was unanimously agreed to approve the payments for September – Clerk to process. |
Clerk |
10.3 |
Acknowledgement of Receipts – see Appendix C
Payments were received in September for:
The Clerk noted that money is due for the Q1 VAT reclaim, and from BDBC for a grant against the SEIA for the NDP. These both appear on the reconciliation. |
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11 | Grant Applications |
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None |
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12 | Date of Next Meeting
The next meeting will be held on Wednesday 21st October at 7.30pm, in the Bramley Room at the Village Hall. |
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13 | Resolution – To exclude press and public from items that may require discussion of possible legal and financial proceedings i.a.w Public Meetings – Admission to Public Meetings Act 1960 |
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No confidential business to discuss.
The meeting closed at 10.00pm |
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Signed: …………………………………………………………………. Date:………………………………………
(Chairman)
Appendix A – Planning Summary
Planning Applications for Consideration
1. | 15/02513/RES – Razors Farm Cufaude Lane Chineham
Reserved matters application for the appearance, landscaping, layout and scale of 143 no. dwellings with associated infrastructure, landscaping forming phase 1 of outline planning permission BDB/77341 |
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2. | 15/02321/ROC – Bow Brook Farm Vyne Road Bramley
Variation of conditions 1, 3, 4 and 13 of planning permission BDB/76293 to allow alterations to fenestrations, internal layout and installation of rooflights to barn and stables. Erection of new horse walker, amendments to landscaping, fencing, hedgerow and extended earth bund (part retrospective) |
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3. | 15/02697/LBC – Beaurepaire House Beaurepaire Park Bramley
Erection of new three storey plus basement extension to side (south) elevation, to form new principal wing, following demolition of existing single-storey rear extensions. Erection of twin bridges and lightwell to new basement to south flank of moat, and replacement of existing north bridge. External and internal alterations to existing house, including those associated with above extension and demolition proposals. Structural repairs to and partial reconstruction of existing west bridge and moat walls |
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4. | 15/03041/HSE – 26 Moat Close Bramley
Erection of front and side extension to create front porch and annex |
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5. | 15/03030/HSE – 21 Longbridge Road Bramley
Erection of single storey rear extension |
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6. | 15/03077/HSE – Ringshall The Street Bramley
Erection of two storey side and front extensions, with single storey front extension to form entrance porch. Erection of new boundary fence and entrance gates |
Approvals/Refusals
1. | 15/01453/FUL – 1 Moat Close Bramley
Raise roof to form two storey dwellings with two and single storey front extensions. Demolition of single storey elements to north-west. New pedestrian and revised vehicular access |
Granted |
2. | 15/02098/ROC – Ashmead House Ash Lane Latchmere Green
Variation of conditions 1 and 9 of planning permission 14/00459/FUL to state new drawing reference showing amended landscaping scheme and driveway/access layout |
Granted |
3. | 15/02169/HSE – 7 Pound Close Bramley
Erection of single storey rear & two storey side extension |
Granted |
4. | 15/02340/HSE – 3 Campbell Road Bramley
Erection of single storey front and rear extensions with first floor extension over garage |
Granted |
5. | 15/02472/HSE – 28 Longbridge Road Bramley
Erection of part single, part first floor extension |
Granted |
6. | 15/02533/HSE – 51 Longbridge Road Bramley
Erection of single storey conservatory to the side and rear |
Granted |
Pending Applications
1. | 15/01327/LBC & 15/01326/FUL – Bullsdown Farm German Road Bramley
Conversion of farm buildings to 2 no. four bedroom live-work dwellings, reconstruction of 1 farm building to form part of 1 no. four bedroom live-work dwelling and erection of 2 no. two bedroom live-work dwellings following demolition of existing outbuildings, conversion of 1 no farm building to car ports and work unit with associated parking and alterations to existing access road |
No objections |
2. | 15/02304/RES – Land Minchens Lane Bramley
Reserved matters application for Phase 1 for the layout, scale, appearance and landscaping of 57 dwellings, (pursuant to Outline planning permission 14/01075/OUT for 200 dwellings) |
Comments submitted |
3. | 15/02708/OUT – Land To The North Of Sherfield Road Bramley
Outline application for residential development of up to 50 dwellings, including affordable housing with associated access, highway works, drainage works (SUDS), public open space, landscaping and any other associated infrastructure with all matters reserved except for means of access |
Objections |
4. | 15/02682/OUT – Land Adjacent The Street Bramley
Outline planning permission for up to 49 market dwellings and 33 affordable dwellings, together with associated open space, landscaping and new site access at land to the south of The Street, Bramley |
Objections |
Appendix B – Briefing Notes
Briefing Notes – July 2015
1. Paths and Rights of way–
1.1 Issues –
- o Pigeon Close, off Bramley Green Road, reported tree root obstruction to pathways, reported to BDBC, no action to date from BDBC.
- o Bullsdown Path, between Campbell Road and Bramley Green Road.
- Separate project briefing supplied to Parish Councilors
Actions
- Complete Small Grants Scheme application
- Obtain sufficient quotes for application of Small Grants Scheme.
- Update the 2010 Bramley Walks leaflet to present to the council. – Nov 2015 (HCC offer leaflet services and also a ‘mapboard’ service
- Obtain printing costs for an updated ‘Bramley Walks’ leaflet – Nov 2015
2. Allotments–
Total plots currently under lease agreement
- · X7fullplots
- · X10 half plots
Waiting list
The waiting list has increased to 14, with new applications in recent weeks.
Total plots available for lease –
- · All plots available are under offer/lease
- Analysis of allotment utilization to be carried out during September/October.
2.1 Actions
3. Transport / LIF Safety Features application –
- · Cllrs Bell and Ansell met with Barry Ford BDBC reference parking issues.
- · Statement from Parish Council submitted stating fully support transition of current parking restrictions to be formalized from temporary to permanent.
- · Also provision of further study for parking issues in Pheaben’s Field.
- · No current progress with LIF application
3.1 Establishing LIF project plan
3.2 Actions
· Meeting with HCC Strategic Transport planning team, Winchester Monday 21st September. LIF discussion, need for HCC support on feasibility study.
4. Burial grounds –
Health and Safety assessment carried out by Parish Clerk and Cllr Ansell, Parish clerk to report
4.1 Memorial Ground expansion
As briefed to the council by the Parish Clerk and Cllr Ansell, available space allocated for cremation memorials is becoming very limited with the Parish Burial area.
We have scoped out a potential 4 stage costed plan –
- · (Current stage – approved) Stage A Pre-Design – Initial briefing meeting, site visit and client brief document. Design analysis and research in conjunction with Bramley PCC. Site survey and analysis including taking measurements, aspect, soil type, ph and composite photographs. Includes a visit to site by landscape contractor to inspect ground and consider drainage issues. Produce Black and white site survey plan @1:100 scale. – Ongoing –
During the pre-design phase an important element was to establish if the available land could provide support for memorial cremations over a future period. The chart below is a calculated estimation of requirements from previous years; the linear line shows growth applied at a 15% margin.
We have worked on the basis that each plot is 0.9m2 and therefore if we create a square 5.5m x 5.5m we could fit 6 across and 6 down, totalling 36. The pre-design plan has included 3 of these squares on the plan to show what land would be left if we allowed for 108 plots, which is nearly 15 years supply.
We are not suggesting the design would be 3 squares like that but I think it illustrates that there is enough area left for a garden.
The stream bank is in bad shape and as you can see it could do with straightening up to allow us to plant a hedge along the bank. I advise consider removing the other two boundary hedges to open up the space and increase the light levels to that area, it would also mean you would see the garden as you walked along the path which would make that area much more attractive.
4.2 Actions
Final soil Ph anaylsis to be complete and advice on bank re-construction / strengthen.
Further phases (Awaiting Parish Council decisions)
- · Stage B Design –
- · Stage C Planting Plans –
- · Stage D Project Management Fee –
Appendix C – Finance