Minutes 17th April 2018

• Clerk still to write to BDBC asking them to ensure that Bramley PC is included on all reserved matters agreements.

Clerk

•  None.

5.1

Cllr Flooks gave a summary of the meeting, along with the planning decisions made at that meeting.

Cllr Tomblin noted that a response has been received from HCC re Cufaude Lane flooding, although it is not particularly helpful.  Still awaiting response from the flooding officer.

There have been two further planning applications submitted since the Committee meeting:

18/01027/HSE – Barton House Silchester Road Bramley

Erection of a first floor side extension above existing garage

No objections unanimously agreed.  Clerk to process.

18/01033/RET -QPS House The Street Bramley

Change of use from Estate Agents to Tanning Shop ‘Sui Generis’

Cllrs were concerned about the amount of signage in general, and unhappy with the salon specific signage which they felt was not in keeping with the village setting.  No objections to change of use unanimously agreed.  Clerk to process.

Clerk

Clerk

5.2

5.3

The residents at Plot 4, Cufaude Lane were notified that their appeal was refused and that they had 7 working days to quit the site. The 7 working days gives them 9 calendar days to leave the site.  This letter was served on them by the Sheriff’s Office on 5^h April. The occupants have now left the site.

Cllr Whorton noted that green area by the school is quite open, and this should be addressed as soon as possible.  Clerk to report to BDBC.

Clerk

5.4

17/04282/RES – Land at Minchens Lane Bramley

No further update on the Phase 4 reserved matters.  Clerk to chase Persimmon.

Persimmon has been in touch regarding work to construct the pedestrian/cycle links to and across the Clift Meadow area as approved through the planning process.  Clerk to ask if hedge can be replaced on a bund to prevent unauthorised access when the work is complete.  Clerk also to query low level lighting, which is not mentioned in the plans.

They are also in a position to begin work on the Clift Meadow car park, although they can delay this until the work on the Clift Surgery car park is complete.  Cllr Flooks has investigated, and the Surgery does not know as yet when their car park will be complete.

Persimmon are planning to resurface Cufaude Lane in the next few weeks.

18/00099/RES – Land to the North of Sherfield Road

Bewley have been in touch with some revised layouts and extra gabling on some units.  Councillors are encouraged to see that a number of PC comments have been taken on board.  Lighting on the site is scheduled to be down lighting and strategically placed to cause minimal light pollution – Clerk to check that this is still the case.

It appears that some preparatory work has begun on site.  The Clerk is querying with BDBC whether this should be going ahead at this stage.

18/00366/RES – Land at the Street

The Parish Council comments have been submitted to BDBC and to Taylor Wimpey.  Responses are awaited.  Clerk to particularly check on the status of the street lighting query.

Material samples have been submitted – the planning committee and full council w content with these.

It appears that some preparatory work has begun on site.  The Clerk is querying with BDBC whether this should be going ahead at this stage.

Clerk

5.5

A meeting has been held with BDBC officers, ward councillors, and councillors from interested parishes on the preliminary stages of this development.

Concerns have been expressed by all parties as follows:

• The impacts on, and relationship with, Cufaude Lane. This constraint, and access generally, was considered to be probably the most important issue affecting how the site would need to be developed.
• The approach to future school provision needs to be clarified.
• The traffic impacts in relation to the business park to the south, and how this affects the commercial enterprises located there.
• The provision of the community centre was also considered to be very important.
• The importance of drainage.
• Noise issues were also considered to be particularly significant, especially in relation to helicopters flying low over the site. This issue will be problematic to mitigate.
• The roman road is considered to be an important feature, and should be protected and should inform the layout.
• The existing trees and vegetation on and around the site were considered to be very important and need to be properly protected and incorporated into the design of the layout.
• There needs to be sufficient open space provision, and this should be at the heart of the new development.
• There was a desire for the new development to have a rural character and/or reflect the transition from the urban environment to the countryside beyond.

Cllr Tomblin felt that effort should be made by BDBC to address the issues outlined above to mitigate against them.  He has drafted a response to the meeting notes outlined above, which has been circulated to Planning Committee members for agreement.  Once agreed this will be sent.

Cllr Tomblin

6.1

i.            Memorial bench – Cllr Bell has investigated suppliers of a metal commemorative bench, and has been quoted up to £950 for a bench plus engraving.  Siting of the bench will need to be discussed.  Expenditure unanimously agreed.  Wording will also need to be agreed.  Cllr Bell to take forward.

ii.            Beacon ceremony – the WI are hosting a soup kitchen.  Music of the era is planned.  Clerk to speak to Cllr Vaughan re bugler, and to PCC re church bells.

Clerk to approach the WI re a possible grant application or donation of equipment/tools.

Cllr Bell

Clerk

Clerk

6.2

Cllr Ansell

7.1

8.1

a.

i.            Burial Ground risk assessment – an onsite meeting will be held with the contractor on Friday 20^th April.  The Clerk, Cllr Whorton and Cllr Ansell will be attending.  Further details to be circulated after the meeting.

ii.            Burial Ground maintenance contract – the Clerk has circulated details of the quote from the existing contractors, at £190 per visit.  This is an increase on last year.  It was unanimously agreed to continue with the existing contractors at this rate.  Clerk to take forward.

Upper Cufaude Allotments – Cllr Ansell stated that there is not the demand in the parish at present for extra allotments at the Upper Cufaude Farm development.  This may change once the development has been built.

Clerk

Clerk

b.

c.

i.            Security camera update – a quote has been requested from the suppliers for an ‘armoured’ camera to replace the broken one.  The Clerk is still chasing for this.

Training on the system is booked for Thursday this week, with Cllr                 Ansell and Helen Wallace of CMT attending.

Cllr Durrant observed that CMT need a secure cupboard to keep                 equipment in at the Pavilion.

Ongoing vandalism at Clift Meadow was noted.  Cllrs noted that all incidents should be reported to 101 immediately upon discovery.

A report of all recent incidents needs to be consolidated and communicated to residents.  Agenda for May meeting.

Clerk

d.

e.

The Clerk is currently trying to set up a meeting with Councillors and the new PCSO Richard Fisher.

f.

g.

8.2

8.3

8.4

9.1

It was agreed that a PC response is required.  Cllr Ansell and Clerk to pull together information ready for discussion and decision at May meeting.

Cllr Ansell/ Clerk

12.1

The Clerk noted the payments on the reconciliation, with particular reference to the following:

• Payment is due for the printing of the Bramley Walks leaflet
• The bill for the Village Hall fire doors is now due
• Payment of the Citizens Advice grant and the PTA grant for the school fete is due
• The Clerk has now fully signed up to do her CiLCA, and payment of £250 is now due
• All other payments are as expected.

It was unanimously agreed to approve the payments for April – Clerk to process.

Clerk

11.2

Receipts were noted.

14.1

Cllr Durrant outlined the details of the Clerk’s annual review, and noted the substantial increase in workload due to the rapid increase in the size of the parish.  He proposed that the Clerk should be offered a full time position with Bramley Parish Council, with a salary scale increase from SCP32 to SCP33.  This was unanimously agreed.

The meeting closed at 9.05 pm