Minutes of the Meeting of the Council |
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Date: | Wednesday 17th February 2016 | Time: | 7.30pm | |
Place: | Bramley Room, Bramley Village Hall | |||
Present: | Cllr Bell (Chair) | Cllr Marshall | ||
Cllr Murphy | Cllr Lane | |||
Cllr Capel | Cllr Clarke | |||
In Attendance: | Maxta Thomas (Clerk) | 6 members of the public | ||
Cllr Robinson (Borough) | ||||
Apologies: | Cllr Durrant | Cllr Ansell | ||
Cllr Tomblin (Borough) | Cllr Keith Chapman (County) | |||
Action |
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1 | Apologies for Absence |
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As listed above. |
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2 | Declarations of Interest |
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None |
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3 | Minutes of the Last Parish Council Meeting |
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3.1 |
The minutes of the meetings held on 20th January 2016 were unanimously agreed to be a true and accurate record. The minutes were signed by the Chairman. |
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3.2 |
Matters arising |
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None. |
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4 | Open Forum |
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4.1 |
The Chairman invited questions and comments from those present.
None. |
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5 | Planning & Development |
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5.1 |
New Applications
16/00095/RET – Bow Brook Farm Vyne Road Bramley Installation of horse walker and entrance gates (Retrospective) No objections unanimously agreed. Clerk to process. T/00024/16/TCA – Grays House The Street Bramley G1 Limes – repollard group of Lime trees to previous pollard points – final pollard height and spreads would be approx 5m by 3m respectively. Council unanimously agreed to defer to the BDBC tree officer’s view. 16/00122/ROC – Razors Farm Cufaude Lane Chineham Removal of condition 8 of planning permission BDB/77341 (Outline application for up to 425 dwellings) regarding the Code for Sustainable Homes Policy (CfSH) No objections unanimously agreed. Clerk to process. 16/00186/HSE – 1 The Smithy Bramley Variation of condition no. 18 of planning consent BDB/41588 to allow conversion of the garage to living accommodation No objections unanimously agreed. Clerk to relay concerns about the parking provision. 16/00269/FUL – Cufaude Manor Cufaude Lane Bramley Erection of 2 no. detached barn style dwellings Cllr Bell gave background to the application, and noted that he has spoken with the neighbours. He noted that there is little that the PC can object on. However, the PC can ask that the application should be referred to Historic England with reference to the ancient monument. Local residents noted that Historic England and the Ancient Monument Society have been listed as consultees, but have not yet responded. Both organisations have said that they feel that they do not have enough time to respond adequately. It was noted that there is considerable archaeological interest in the site. No objections unanimously agreedsubject to no objections being received from Historic England. Clerk to process. T/00050/16/TPO – 13 North Row Bramley Tadley T7 Oak – fell to ground level and grind out stump and replant No objections unanimously agreed. Clerk to process. T/00053/16/TCA – The Firs 2 Churchlands Bramley T1 Ash – repollard Pollard to give a finish height of approximately 5m. (no crown spread as such as the last contractors that pollarded them left them as poles so there would be 5-6 straight stems remaining). Council unanimously agreed to defer to the BDBC tree officer’s view. |
Clerk
Clerk
Clerk
Clerk
Clerk
Clerk
Clerk |
5.2 |
Approvals/Refusals – Planning approvals and refusals were noted (appendix A). |
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5.3 |
Update on The Street/Strawberry Fields Developments –
Cllr Bell has put together and circulated a letter to the local MP re the decision. It was unanimously agreed to send this. This will go on the websites and be copied to all Parish and Borough Councillors.
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Cllr Bell |
5.4 |
Local Development Plan update – a consultation has been issued on the proposed final modifications to the Local Plan. The deadline for comments was 8th February. Cllr Bell has submitted a response on behalf of the Parish Council as outlined at the last PC meeting, which is available to view on the PC and NDP websites.
Cllr Bell thanked all councillors for their efforts in the village wide leaflet drop regarding the consultation. He noted that a large percentage of the 418 comments have come from residents in Bramley. If any further changes are made to the Local Plan, these will be apparent in March/April when the examiner makes his final report. Clerk to place a web link to the Local Plan comments page on the PC websites. |
Clerk |
6 | Parish Environment |
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6.1 |
Longbridge Road Green update – the Clerk has collated a draft survey from questions submitted by residents, which has been distributed to all councillors for comment.
It was unanimously agreed to leave the questions as written. Clerk to make changes to introductory paragraphs, and organise printing and distribution as soon as possible. |
Clerk |
6.2 |
Reserve for upkeep of The Granary – Cllr Bell stated that The Granary will be in need of some general maintenance very soon, and that the Parish Council should consider a keeping maintenance reserve of £5000. This was unanimously agreed. |
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6.3 |
Defibrillator installation for Village Hall – Cllr Bell noted that this would require people to be trained on the use of the equipment. The Clerk stated that grants are available – this is to be investigated. Bramley PC is in favour of the initiative.
Clerk to contact Community Responder Service for presentation to Council. Other locations to be considered. |
Clerk |
7 | Clerk’s Report & Correspondence |
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Actions from previous meeting:
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Clerk
Clerk
Clerk |
8 | Reports |
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8.1 |
Reports from Parish Council representatives |
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a. |
Allotments & Burial Ground Update – see appendix B.
The Clerk noted that clearance of the free allotments should be happening this week, with the ditching work scheduled for the first two weeks in March. Cllr Ansell has been in touch with the Church re extending the ditching work into their land as well, but has not yet received a reply. Local residents and allotment holders will be written to with details of the work to be carried out. |
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b. |
Neighbourhood Development Plan – Cllr Bell gave a verbal update.
Following recent consultations on the Local Development Plan and the Strawberry Fields planning application, Cllr Murphy proposed that all work on the Bramley NDP be scrapped, noting that he felt that it would be little use in fighting development in Bramley. Cllr Murphy asked what NDP is going to achieve for Bramley? He does not believe that the NP will actually have any influence on BDBC planning decisions. Cllr Bell responded that the NP will be taken note of if Local Plan cannot show 5 year land availability. He stated that an NP at the examination stage will take precedence over any emerging Local Plan, until the Local Plan has been ratified. The motion to abandon the NDP process was rejected by majority vote. Cllr Bell stated that extra work will need to be carried out by consultants to complete the NP – this will come to a cost of £10,250. The Clerk confirmed that this would be within budget. Cllr Lane proposed the expenditure, Cllr Clarke seconded, and the motion was agreed by majority vote. |
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c. |
Village Hall Trust – see appendix B.
The Clerk confirmed that plans are going ahead for resurfacing work for both the Village Hall and Clift Meadow car parks. This will be paid for with the last of the available s.106 money, and must be complete by 31st March. The Clerk noted that the Village Hall and Clift Meadow were working on the assumption that the Parish Council would handle both the receipt of the s.106 money and paying the contractors. It was proposed by Cllr Capel and seconded by Cllr Lane that the work and finances continue on this basis. Unanimously agreed. The work is due to be carried out the week beginning 29th February. Cllr Lane highlighted the Village Hall users meeting on 24th February. |
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d. |
Clift Meadow Trust – see appendix B.
It is possible that the PC will support the planned Clift Meadow event to celebrate the Queen’s 90th Birthday on 11th June. Clerk to investigate costs and powers for putting up bunting and flags. |
Clerk |
e. |
Education & Schools – see appendix B. |
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f. |
Policing and Neighbourhood Watch – see appendix B.
The speed enforcement report was noted. |
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g. |
Highways & Road Closures – see appendix B.
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h. |
Road Safety proposals – see appendix C. |
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8.2 |
Borough Councillor Report – Cllr Robinson gave a verbal update.
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Clerk
Clerk |
8.3 |
County Councillor Report – see appendix B. |
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8.4 |
Chairmans Report – no report at Cllr Durrant absent. |
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9 | Consultation Documents requiring consideration |
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None. |
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10 | Grant Applications |
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10.1 |
Youth Club worker funding – this grant was agreed in principle for 2016/17 at the November PC meeting. Cllr Bell noted disappointment that sessions will drop from two to one per week. Chris Holland noted that dropping to one session will enable a better quality service from the two to three youth workers than in the previous year. Cllr Bell proposed giving the grant, Cllr Murphy seconded. Unanimously agreed. Clerk to process. |
Clerk |
10.2 |
Clift Meadow Pavilion – shutter repairs – a request for funding has been received from Clift Meadow Trust for the refurbishment of the shutters at the Pavilion. However, since receiving this request, they have discovered that the shutters are now not repairable. This means that they will need to be replaced. The Clerk is awaiting details on cost – it will be more than the £527 originally quoted. Cllr Bell proposed ring fencing £5000 for possible replacement, Cllr lane seconded, unanimously agreed. Clerk to liaise with CMT on details. |
Clerk |
11 | Finance |
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11.1 |
Payments and Reconciliation Approval – see appendix C.
The clerk outlined the payments and reconciliation for February. She noted the following:
All other payments are as expected. It was unanimously agreed to approve the payments for February – Clerk to process. |
Clerk |
11.2 |
Acknowledgement of Receipts – see Appendix C.
The Clerk noted receipt of the Litter Warden grant from BDBC. |
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11.3 |
2016/17 Budget/Precept – discussed last month. No further action required. |
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11.4 |
External Audit arrangements from 2017 – discussed last month. No further action required. |
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12 | Date of Next Meeting
The next meeting will be held on Wednesday 16th March at 7.30pm, in the Bramley Room at the Village Hall. |
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13 | Resolution – To exclude press and public from items that may require discussion of possible legal and financial proceedings i.a.w Public Meetings – Admission to Public Meetings Act 1960 |
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No confidential business to discuss.
The meeting closed at 9.20pm |
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Signed: …………………………………………………………………. Date:………………………………………
(Chairman)
Appendix A – Planning Summary
Planning Applications for Consideration
1. | 16/00095/RET – Bow Brook Farm Vyne Road Bramley
Installation of horse walker and entrance gates (Retrospective) |
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2. | T/00024/16/TCA – Grays House The Street Bramley
G1 Limes – repollard group of Lime trees to previous pollard points – final pollard height and spreads would be approx 5m by 3m respectively. |
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3. | 16/00122/ROC – Razors Farm Cufaude Lane Chineham
Removal of condition 8 of planning permission BDB/77341 (Outline application for up to 425 dwellings) regarding the Code for Sustainable Homes Policy (CfSH) |
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4. | 16/00186/HSE – 1 The Smithy Bramley
Variation of condition no. 18 of planning consent BDB/41588 to allow conversion of the garage to living accommodation |
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5. | 16/00269/FUL – Cufaude Manor Cufaude Lane Bramley
Erection of 2 no. detached barn style dwellings |
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6. | T/00050/16/TPO – 13 North Row Bramley Tadley
T7 Oak – fell to ground level and grind out stump and replant |
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7. | T/00053/16/TCA – The Firs 2 Churchlands Bramley
T1 Ash – repollard Pollard to give a finish height of approximately 5m. (no crown spread as such as the last contractors that pollarded them left them as poles so there would be 5-6 straight stems remaining). |
Approvals/Refusals
1. | 15/02708/OUT – Land To The North Of Sherfield Road Bramley
Outline application for residential development of up to 50 dwellings, including affordable housing with associated access, highway works, drainage works (SUDS), public open space, landscaping and any other associated infrastructure with all matters reserved except for means of access |
Granted subject to Environment Agency approval |
2. | 15/03638/ROC – Land At Minchens Lane Bramley
Removal of condition 7 (relating to the Code of Sustainable Homes) of planning permission 14/01075/OUT |
Granted |
Pending Applications
1. | 15/02682/OUT – Land Adjacent The Street Bramley
Outline planning permission for up to 49 market dwellings and 33 affordable dwellings, together with associated open space, landscaping and new site access at land to the south of The Street, Bramley |
Objections |
2. | 15/03077/HSE – Ringshall The Street Bramley
Erection of two storey side and front extensions, with single storey front extension to form entrance porch. Erection of new boundary fence and entrance gates |
Objections |
3. | 15/03423/FUL – Land Adjacent The Street Bramley
Erection of two no. 4 bedroom dwellings with detached garages and associated landscaping and access works |
Objections |
4. | 15/02304/RES – Land Minchens Lane Bramley – AMENDED
Reserved matters application for Phase 1 for the layout, scale, appearance and landscaping of 57 dwellings, (pursuant to Outline planning permission 14/01075/OUT for 200 dwellings) |
Comments submitted, no objections |
5. | 15/03907/LBC & 15/03906/HSE – Bramley Corner House Bramley Corner Bramley
Conversion of outbuilding to annexe |
No objections |
6. | 15/04506/FUL – Royal British Legion The Street Bramley
Erection of 10 no. dwellinghouses (4 no. 2 bed dwellings and 6 no. 4 bed dwellings) to include parking, access and amenity space, following demolition of existing private members’ club building |
No objections, comments |
7. | 15/04531/HSE – 23 St James Close Bramley
Conversion of garage to study |
No objections, comments |
8. | 15/04548/HSE – 58 Moat Close Bramley
Erection of part single/part 2-storey extension to rear |
No objections |
9. | T/00494/15/TPO – Land At Campbell Road Bramley
Pollard 4 no. Lime in G2 east of 5-8 Oaklea Gardens – down to 4/5m in height |
No objections |
10. | 16/00034/HSE – Lyndale Sherfield Road Bramley
Proposed single storey side extension and second storey rear extension |
No objections, comments |
11. | 16/00045/HSE – 10 The Mews Bramley
Conversion of integral garage to reception room and replacement of garage door with windows |
No objections, comments |
12. | T/00019/16/TPO – Chestnut Lodge Officers Row Bramley
T1 London Plane – lift to 4m above ground level as when in leaf branches nearly touch the ground |
No objections |
Appendix B – Briefing Notes
ALLOTMENTS
No written report.
BURIAL GROUND
No written report.
NEIGHBOURHOOD DEVELOPMENT PLAN
No written report
VILLAGE HALL TRUST
Local Infrastructure Fund (LIF) – Update Christine Rowley Development Manager
Under the LIF scheme a number of objectives and goals are set by Basingstoke & Deane Borough Council as part of the Service Level Agreement (SLA’s). The LIF Steering Group made up of 2 Trustees from the Village Hall Trust, 2 Trustees from Clift Meadow Park Trust and a Representative from Basingstoke & Deane Borough Council made a decision at their second Steering Group Meeting to focus on 8 of the SLA’s targets for the 1st year of this 3 year initiative.
The Development Manager was asked to concentrate on these 8 objectives employed on a one year contract for 25 hours per week.
Listed below are these eight targets and what has been achieved over the past 10 months.
(1) Plan, develop and maintain a programme of activities for all age groups in response to the identified aspirations working with partners, agencies and statutory bodies
- Under 16 : 2 x Tennis Taster Activities : 2 x Roller Disco : 1 x Film Night : Music with Mummy x 3
Total Numbers attending = 206
- Family Events – 1 x Vintage Fair : 1 x Curry & Blues Night : 1 x Babby & Toddlers Market : New Pop Café Football Season
Total Numbers attending = 640
- Older People – 2 x Coffee Cake Mornings : 1 Stay Young & Active Class (postponed) 1 x Film Afternoon
Total Numbers attending = 50
- Partner Development & Participation: Tennis Coach : Suzi & Jane Catering : Greenhouse Graphics : Hallmaster : Basingstoke Roller Disco : Moviola : Vintage Fair : Blues Band : Local Photographer : Magical Moments : Cherry Blossom Manor Care Home : Applewood Care Home Bramley : Bramley Magazine : Zentagle Art Tutor : Zumba Tutor
(2) Implement a skills audit of the management committees and staff to develop relevant training programmes
- Health & Safety Course
- Hallmaster V2 Training Workshop
(3) Develop a volunteer base and promote training for volunteers
- During Volunteer Week 3 open events :Morning :Afternoon :Saturday
- Advertising for Volunteers
- Volunteer Participation in new village activities from within and outside the village
(4) Publicise and promote the three community facilities in Bramley through a variety of sources including developing or contributing to a local newsletter and by developing a website
- Design and Production of Publisher Flyers for Activities & Events
- Monthly Presence in Bramley Magazine with features & adverts
- Features & Ads Publicised in Neighbouring Village Magazines
- Features & Ads Publicised in Basingstoke Gazette
- Set up Steering Group for Website Design
- bramleyhampshire.org.uk launched November and active
(5) Monitor and analyse usage of the three facilities and carry out customer satisfaction surveys
- Gaps in Hall Bookings identified and targeted
- Customer Survey being developed
- Hallmaster V2 being implemented to be used in conjunction with above
(6) Prepare reports for the Community Facilities Manager Steering Group
- Six weekly Reports provided and editorial news updates
- Six Monthly Report provided for Basingstoke & Deane
- End of Year Report being complied for end of scheme
(7) Maintain a bookings diary, invoice hirers and ensure invoices are paid
- V2 Hallmaster due to be launched February 2016
- V2 has automated invoicing
(8) Ensure the management committees are kept up to date with developments that may affect the business or activity of the two organisations
- Frequent 121’s with Line Manager
- Emails to Trustees
- LIF Steering Group Meetings, six weekly
- Meetings with Basingstoke & Deane Representative
Conclusion:
Progress has been made against all the targets identified at the beginning of this appointment. Going forward the Village Hall Trust is looking to appoint an Events & Administration Co-ordinator to continue the activities and support the use of the booking system. At Clift Meadow Park the Trust opted not to progress with the second and third years of the scheme for financial reasons.
EDUCATION & SCHOOLS
No written report.
POLICING & NEIGHBOURHOOD WATCH
Neighbourhood Update – Speed Enforcement
Excess Speed is currently one of our main community and district priorities for the Neighbourhood Policing Team, and we are working with Hampshire Police Road Safety Units, local councils and Community Speedwatch teams in order to reduce excess speed on our roads.
If you wish to make a report, please include details of the location and a particular time of day when you think the problem is at its worse.
Police officers at the roadside will either verbally warn, or report the motorist for the offence by issuing them with a Traffic Offence Report form.
A copy of that report will then be sent to the Hampshire Police Summary Justice Unit, where after carrying out relevant checks, a decision will be made whether to offer the offender a place on a Driver Awareness Training course, (£90) or send them a Fixed Penalty Notice (3 penalty points & £100 fine).
In extreme cases (e.g. over 49 mph in a 30 limit) the motorist will be reported for a court summons.
Figures for January 2016;
FPN – fixed penalty notice, DAT – driver awareness training (course), VW – verbal warning
Site (30 mph limit) Visits Stops Results (speed)
Baughurst Rd, Baughurst 2 6 1 x DAT (41)
5 x VW (35-38)
Little London Road, Silchester 3 13 10 x VW (36 – 38)
3 x DAT (40 – 42)
Vyne Road, Sherborne 1 2 2 x VW (37 & 38)
Church Rd, Mortimer WE 1 5 2 x DAT (41 & 42)
3 x VW (36, 38×2)
Pamber Heath Rd, P’ Hth 1 7 2 x DAT (39 & 42)
5 x VW (35 – 38)
New Rd, Tadley 2 6 1 x DAT (40)
5 x VW (36-38)
Local COMMUNITY SPEED-WATCH groups have submitted the following results.
Sherfield – on Loddon.
02/12/2015 from 14.00 hours to 15.00 hours at Old Reading Road.
26 – First time offenders (14 local addresses)
10/12/2015 from 11.00 hours to 12.00 hours on Bramley Road.
5 – First time offenders (3 Local addresses)
1 – Second time offender (Sherfield on Loddon address)
16/12/2015 from 14.00 hours to 15.00 hours on Reading Road.
12 – First time offenders ( 5 local addresses)
If you wish to know more about Community Speed Watch, please contact PCSO Nathaniel JohnsonNathaniel.johnson.15740@hampshire.pnn.police.uk
Thank you very much for your support.
Constable 3597 Dean Stickland, Tadley & Pamber Neighbourhood Policing Team
email – dean.stickland@hampshire.pnn.police.uk, Phone – 101
HIGHWAYS/RIGHTS OF WAY
Our application for funding on the Bullsdown Path from HCC was heard on the 8th and I am awaiting a response.
TRANSPORT/ROAD SAFETY PROJECT
The consultant is currently in the process of designing and marking up the proposed options drawings. She has undertaken the C2 notices and received all of the responses, in addition to purchasing the land registry information and undertaking discussions in relation to land ownership and highway boundaries and the project is currently on track. They have found that Flats 1-6 Jibbs Meadow appear to be under management company ownership and each of the deeds of the flats allows parking of motor vehicles. It is again unlikely we will have any information in relation to the likelihood of access over this land for inclusion within the feasibility study.
Flood consultant AAH, I have attached their final report, and we await the final outcome of the Planning Application after consultation with the Environment agency.
Traffic modelling for the village, this is progressing well and we have modelled the whole village on current data, there are some minor tweaks on modelling of the railway traffic and we will need to conduct our own surveys in March ( I will be asking for volunteers !) to then feed into this model. I have attached a video capture of the software in operation.
CLIFT MEADOW TRUST
Clift Meadow car park will be closed in very near future for the tarmacking to take place. Likely to be the week beginning 29th February, and the car park will be closed for several days and notices will be put up.
Summer School 2016 will now not be happening in August so CMT looking for alternative activity. No reason known for cancellation at present.
Farmers Market a regular bi monthly event and lots of promotion will be done for this. January market made just over £100 profit.
Lots of events being planned for 2016.
CMT are proposing to have a BBQ for the Queen’s 90th birthday on 11th June after the farmers market. This will include a fun fair, BBQ, bouncy castle.
St Georges Fete preparation going well with lots of stalls already confirmed and events are to run in a central arena.
CMT are looking at repairing broken front door shutter and possibly in the future investing in a new front door or metal gate with alarm. Also looking at making one of the other outside doors a solid emergency entrance door in the near future. Enquiries to be made .
Also looking to have a thank you BBQ for all the organisations that rent out both halls.
Appendix C – Finance
Bank Reconciliation | |||||
17th February 2016 | |||||
Closing Balance from statement #030 1st February 2016 | £180,650.42 | ||||
Income | |||||
16 Feb 15 | 000057 | Burial Ground fees | £256.00 | ||
£256.00 | |||||
Expenditure | |||||
16 Dec 15 | 423 | SLCC – Membership | 119.32 | ||
20 Jan 16 | 426 | Daily Internet Services Ltd – web hosting fees | 107.99 | ||
20 Jan 16 | 427 | Urban Vision – NDP consultancy fees | 2,700.00 | ||
20 Jan 16 | 428 | Clift Meadow Trust – start up grant for fun day | 1,500.00 | ||
17 Feb 16 | 429 | Mrs J Shore – Litter Warden Salary | 291.67 | ||
17 Feb 16 | 430 | Mrs M J Thomas – Clerk’s Salary | 1,149.55 | ||
17 Feb 16 | 431 | Mrs M J Thomas – Laser printer + spare cartridge | 456.83 | ||
17 Feb 16 | 431 | Mrs M J Thomas – Phone and stamps | 35.12 | ||
17 Feb 16 | 431 | Mrs M J Thomas – ‘Our Common Land’ x 2 copies | 40.00 | ||
17 Feb 16 | 431 | Mrs M J Thomas – Clerk’s travel expenses | 13.50 | ||
17 Feb 16 | 432 | Bulpitt Brothers – Ditching work at Bramley Green | 400.00 | ||
17 Feb 16 | 433 | Bramley PCC – Parish Magazine pages – Nov & Dec | 200.00 | ||
17 Feb 16 | 434 | Bramley Village Hall – hall hire January | 60.00 | ||
17 Feb 16 | 435 | R C Saunders Ltd – bus stop refurbishment | 2,436.00 | ||
£9,509.98 | |||||
Balance including uncleared cheques | £171,396.44 |