Minutes 17th March 2014

HELD IN THE BRAMLEY ROOM AT THE VILLAGE HALL ON MONDAY 17th MARCH 2014 AT 7.30 PM

THOSE PRESENT:  Cllr C Holland (Chairman), Cllrs A Durrant, R Wood, M Bell, J Grieve and C Wright.

APOLOGIES:  Apologies for absence were received from Parish Cllrs B Ansell and Mrs A Jayawardena, Borough Cllr R Jayawardena.

IN ATTENDANCE:  Clerk to the Council.

  1. MINUTES OF MEETING

The Minutes of the meeting held on the 17 February 2014 were approved and signed as a true record of the meeting.

  1. DECLARATIONS OF INTEREST

There were no Declarations of Interests.

  1. DEVELOPMENT IN BRAMLEY

Members received an update from the Chairman on the possible Charles Church development within Bramley at Minchens Lane (Statement attached).  He explained that a public consultation event had taken place together with a website survey to ascertain the views of residents; 172 residents made comment a majority of those wishing the Council to support the development with negotiation.

Resolved:  To support with negotiation the development at Minchens Lane.

  1. TO RECEIVE AN UPDATE ON PREVIOUS ACTIONS

Members received and noted a list of previous actions of the Council.  A copy is appended to the minutes.

The Chairman drew the attention of the members to the action list on google docs which is a live document which members can access and update.

  1. PLANNING

Cllr Durrant provided an update on Planning Applications which were considered by the Council.

Razors Farm – This development is on appeal.

14/00459/FUL    Erection of Two Storey dwelling following demolition of existing bungalow

                                Latchmere Green Bungalow, Latchmere Green, Little London.

No Objection

 

14/00497/LBC    Minor Alternations to units A & B to include lowering floor level and altered mezzanine layouts (Amendment to planning approval BDB/75376) Bullsdown Farm, Bramley.

No Objection

 

14/00249/HSE    Construction of pitched roof to existing flat roofed garage

                                Highview, The Street, Bramley.

Members discussed the future process of circulating planning applications to members.  Cllr Durrant agreed to look at planning applications online and will send to members for comment.

  1. TO CONSIDER GRANT REQUESTS

Members considered a grant request from the Neighbourhood Development Plan group to assist with the recruitment of a consultant to aid the development of the plan.

Resolved: Up to £5,000 will be granted.  This money will be allocated from the £80,000 set aside in the 2014/15 budget for the development of allotments. (Town & Country Planning Act 1990, s61F (1), (2)).

Members considered a grant request from Citizens Advice Bureau, Tadley to assist with running costs.

Resolved: To Grant £1,000(Local Government Act, 1972, s142).

  1. ACCOUNTS

Members received the schedule of accounts for payment and the bank reconciliation.

Resolved:  The accounts for payment were approved.

  1. TO RECEIVE AND CONSIDER A REVIEW OF THE EFFECTIVENESS OF THE SYSTEM OF INTERNAL FINANCIAL CONTROL

Members were circulated in advance of the meeting a financial risk assessment which identifies the risks and effectiveness of the systems of financial control.

Following the handover of the accounts at the beginning of March from the outgoing Clerk to the incoming Clerk, the Clerk and Chairman of the Finance Committee will meet on the 3rd April 2014 to gain an overview of the accounts.  Following this meeting a Finance Committee Meeting will be held on Monday 14th April 2014.  Cllr Durrant agreed to undertake an internal review of the accounts and report back to the Finance Committee.

Action: 1/3/14: Clerk/Cllr Durrant to review the accounts and report back to Finance Committee

  1. TO RECEIVE A REPORT FROM THE BOROUGH COUNCILLOR

The Chairman welcomed Borough Councillor C Tomblin to the meeting and invited him to update Members regarding Borough Council matters.

Cllr Tomblin stated that he is keeping abreast of the housing developments in Bramley and will support the views of the Council and residents.  He stated that the Borough Council are trying to reduce the political control of the Council and there is suggestion that the Council may be reduced from 60 to 40 members with elections every 4 years.

The Chairman thanked Cllr Tomblin for attending the meeting.

  1. PUBLIC COMMENTS

The meeting was adjourned to allow public comments.

The following comments were raised:

  • A request for minutes and agendas to be updated onto the website.
  • Concern re flooding at bus stops.
  • Impressed at the consultation work that the Parish Council is undertaking.

The Chairman thanked the public for their comments; he closed the open session and resumed the meeting.

  1. TO RECEIVE BRIEFING NOTES FROM PARISH COUNCILLORS ON WORKING GROUPS

Members received Briefing Notes from members prior to the meeting.  These will be placed onto the website for information sharing.

  1. NALC 2013 MODEL STANDING ORDERS

Members received a copy of the model standing orders 2013 which were circulated prior to the meeting. As the wording for Council resignations had not been included the adoption of the Standing Orders were deferred until the next meeting.

The date of the next meeting is scheduled for Tuesday 22nd April 2014, 7.30 pm at Bramley Village Hall.

There being no other business the meeting closed at 9.30 pm.