Minutes 19th February 2019

Cllr Tomblin declared a pecuniary interest in item 9.1.a, specifically the discussion on the Upper Cufaude Farm application. He took no part in any vote on this item.

Cllr James declared a non-pecuniary interest in item 9.1.a, specifically the discussion on 6 Churchlands

Cllr Munday declared a non-pecuniary interest in item 11.1, the Cricket Club grant application.

3.1

3.2

• Cllr Tomblin noted that the Razors Farm welcome packs were still outstanding.
• Cllr Flooks noted that the ecclesiastical parish boundary appears to be the same as the PC boundary.

• S106 – I am still trying to get somewhere with this. The Committee is getting a panel together to review all relevant S106 agreements which have been highlighted by Parish Councils or Ward Councillors. This is an area I am pushing on.
• I am extremely concerned with comments in letters or documents from planning applicants’ agents or representatives. I am become increasingly concerned that they either are factually incorrect with their comments or frankly being rude. I will be expressing my views in the forthcoming DC meeting where I am planning to speak on the Churchlands recent application and if necessary on the Minchens Court Development if this is recommended for approval. I will also be raising some concerns I have with the Upper Cufaude Farm development.
• On a brighter note I have been able to assist a resident in Bramley who was housebound due to not having the changes made to the housing association property when confirmed through illness to his house. Now the housing association are making the changes to allow a wheelchair to actually go through the door and provide accessibility enhancements at no cost to the resident.
• I am trying to find a resolution on the Kirby Road section 38 adoption.

Cllr Robinson gave a verbal report:

• Holly Close – officers have finally given the go ahead for remedial work in the courtyard area, and have instructed the contractors. Work should be done within the next month, and hopefully sooner.
• Fly tipping – there have 86 penalty notices issued in the last 2 years.
• BDBC have launched an initiative to cut pollution – car sharing, drive fewer miles per week, switch engine off when possible, and use the bus more.
• New age limit on taxis to remove polluting vehicles
• AccessAble (originally Disabled Go) have launched a new online service and a mobile phone app. This gives details of disable accessible places.
• CIL training meeting – more guidance coming out to PCs on what CIL can be used for. Upper Cufaude Farm contribution will be £378,000. This will need to be spent within five years or receipt.
• Article 4 planning exemptions – Bramley will not qualify. This is for Basingstoke only for key commercial areas.
• Sherfield Village Hall – the floor has dry rot. BDBC giving £15k grant to replace it.

7.1

Recent issues with bad parking in the pull in opposite Pheabens Field were noted. This has been reported to BDBC, who have agreed to put in two marked parking spaces in the pull in. Double yellow lines were also requested; however, with the solid white lines in the middle of the road at this point, BDBC feel that double yellow lines should be unnecessary. They will consult with the police on this matter.

BDBC enforcement officers are patrolling once a week.

7.2

Cllr Durrant stated that the Parish Council has neither the experience nor structure at this time to manage the playground, and proposed that the PC should not accept this responsibility. This was unanimously agreed. Clerk to take forward.

Cllr Durrant further proposed that the commuted sum should be transferred back to BDBC at the earliest opportunity. This was unanimously agreed. Clerk to take forward.

Clerk

Clerk

8.1

8.2

Cllr Flooks

8.3

Clerk

8.4

Cllr Durrant proposed approving the 2019 risk assessment and asset register – this was unanimously agreed. Clerk to place on website.

Clerk

9.1

a.

Three applications were particularly noted:

• 19/00018/OUT – Land at Upper Cufaude Farm, Cufaude Lane

The planning committee were unable to vote on this item they were not quorate (Cllr Tomblin has declared an interest in this item and did not vote at the planning committee meeting or this meeting). However, after a lengthy discussion, it was agreed that the Committee would recommend to the PC that it should object. Cllr Flooks has circulated a draft document citing reasons to object. The text was unanimously agreed. Clerk to process.

• 19/00373/FUL – The Upper Barn, Middle Barn and South Barn, Minchens Court, Minchens Lane

The planning committee objected to this application. Since the committee meeting, a community engagement statement from the developers has been added to the planning portal. There are a number of issues with this document, which will be outlined as part of the objection to the application. Cllr Rowland has already stated her intention to call the application in to the DC committee at BDBC.

The Clerk finally noted that the original application decision for refusal for this property (18/03304/FUL) has been appealed.

• 18/03718/HSE – 6 Churchlands

This application is on the target list for the DC committee meeting on 6^th March, with a site visit on 1^st March. Councillors noted that although the PC did not object to this application, there were comments which the DC committee should consider. Therefore, the Clerk should book a slot to speak at the DC committee meeting. Commitments made by applicants on windows and blinds etc. These do not appear to have been addressed, therefore comments are now an objection. Unanimously agreed.

The Clerk also noted a new application for this property for the erection of a garage extension with accommodation above and dormer windows. This will be considered fully at the March planning committee meeting.

There are no new applications to be considered at this time.

Clerk

Clerk

b.

i. The Clerk has received the quote for maintenance of the Burial Ground for the 2019 season, at £190 per session. The quote also includes Bramley Green maintenance for 2019-2021, and maintenance of the Yew Tree close green area for 2019. It was unanimously agreed to accept the quote. Clerk to take forward.

ii. A fallen tree at the Burial Ground was noted. It is currently safe and not blocking the path; however, it should be dealt with as soon as possible. Clerk to take forward.

iii. Allotments – Cllr James noted that fence posts need to be replaced. He will contact contractors for a quote.

Clerk

Clerk

Cllr James

c.

d.

• Fete committee up and running.
• Putting together list of incidents at Clift Meadow to submit to police.
• LIF application has been submitted.
• CCTV – Cllr Ansell has obtained quote for cameras at the front of the buildings as well as the rear. Agenda for March.

i. Fencing and barrier options – BDBC and the developer have assured the PC that barriers will be in place by the end of February in the relevant places at Clift Meadow, and that planting will be complete by the end of March.

A quote has been received for £1960 for stick and post fencing along the new path at Clift Meadow. On hold until end of March.

Path should be relaid near the bridge – damaged in the recent cold spell.

Clerk

e.

Councillors were concerned that recent incident report statistics are worse than Tadley. Suggested writing to Inspector to ask what action is being taken.

f.

Clerk

g.

Footpath project on hold at present.

h.

• Footbridge debate – Cllr Durrant noted photos of the able access only footbridge at Uffington. The bridge spans two railway tracks, and is very large.
• FoI requests – Cllr Durrant noted recent FoI requests.
• Cllr Durrant is trying to get a meeting with the local MP, without success. He will continue to try.
• March meeting – Cllr Durrant noted that, whilst he will be at the meeting, he will not be in a position to chair it. He proposed that Cllr Tomblin chair the meeting in his capacity as Vice-chair. This was unanimously agreed.

11.1

Cllr Munday declared an interest in this item.

This application is for £3500.

It was noted that there is likely to be a further £1000 granted from other sources.

The grant agreed in principle, bearing in mind the following points:

• Need to be sure that the equipment can be stored securely, so dependent on CMT LIF application.
• Need to be clear on usage depending who else is contributing to and using the roller.
• Need to establish exactly how much the equipment will cost – the exact price is given on application.

Clerk to take forward.

Clerk

11.2

The application is for £713, although the Clerk has not yet received the full grant application documentation.

The grant was unanimously agreed, subject to the correct paperwork being submitted. Clerk to take forward.

Clerk

11.3

The grant application is for £9928, which is a little more than last year to take into account the increase in the national living wage.

The grant was unanimously agreed – Clerk to take forward.

Clerk

12.1

The Clerk noted the payments on the reconciliation. She noted the following extra payment not appearing on the reconciliation:

• Travel expenses of £45 for Cllr Durrant

It was unanimously agreed to approve the payments– Clerk to process.

The Clerk noted that Bramley PCC have been in touch to thank the PC for it contribution for the Christmas lunch event. They have said that they had enough funding to cover everything, and have asked whether the PC wants the £200 donation returned. Cllr Durrant stated that the donation could be used for a similar event this year, and proposed that the donation remain with the PCC. This was unanimously agreed. Clerk to let the PCC know.

Clerk

Clerk

12.2

Receipts were noted.

The meeting closed at 9.15pm