Minutes of the Meeting of the Council |
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Date: | Wednesday 20th April 2016 | Time: | 7.30pm | |
Place: | Bramley Room, Bramley Village Hall | |||
Present: | Cllr Durrant (Chair) | Cllr Bell | ||
Cllr Ansell | Cllr Lane | |||
Cllr Capel | Cllr Marshall | |||
In Attendance: | Maxta Thomas (Clerk) | 10 members of the public | ||
Cllr Tomblin (Borough) | Cllr Robinson (Borough) | |||
Debbie Leadbetter (C. Responder) | Jeremy Dampney (C.Responder) | |||
Apologies: | Cllr Murphy | Cllr Clarke | ||
Cllr Keith Chapman (County) | ||||
Action |
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1 | Apologies for Absence |
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As listed above. |
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2 | Declarations of Interest |
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Cllr Bell declared an interest in the item 6.1 (Planning) with reference to Land at Beech Farm, and took no part in the discussion or decision on that item. |
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3 | Minutes of the Last Parish Council Meeting |
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3.1 |
The minutes of the meetings held on 16th March were unanimously agreed to be a true and accurate record. The minutes were signed by the Chairman. |
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3.2 |
Matters arising |
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None. |
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4 | Open Forum |
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4.1 |
The Chairman invited questions and comments from those present.
None, |
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5 | Presentation on Community Defibrillators |
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Community Responders Debbie Leadbetter and Jeremy Dampney gave a presentation on community defibrillators and how they can be deployed in the community.
The Community Responder scheme was outlined. Bramley is currently covered by the Tadley group, who received a substantial grant in the last couple of years. This is being used to fund defibrillators in the community. There are currently nine in Tadley, and the group are looking to expand into outlying villages. One defibrillator may be funded – any others would need to paid for by a community organisation such as the Parish Council. A demonstration was given of a defibrillator and public access box. The box is powered to keep the defibrillator at the correct temperature. This costs around £20-£30 per year to run. The box is accessed by code, which would be supplied by the operator on the end of a 999 call, who would also talk user through using the equipment. Training is not required, but is provided by the ambulance service if necessary. The equipment comes with a small pack containing small scissors, a razor, a face shield, wipes, and gloves. If the defibrillator and box are supplied by the Community Responders, the cost will be approximately £1700; this includes the box and defibrillator. Fitting would cost another £200 – £300. Once fitted, the Ambulance Service will maintain it. If used, pads will be replaced. Community Responder response times are less than the ambulance time of 8 minutes. They are very keen to recruit responders in the Bramley community, which would further reduce this time. Responders are given training in basic first aid skills, and act as a first line when an ambulance is not immediately available. It was recommend that defibrillators are placed in strategic areas – anywhere there are regular gatherings of big groups of people. Cllr Durrant proposed that Bramley have two defibrillators fitted – one either side of the level crossing. This was seconded by Cllr Lane and unanimously agreed. Some though will need to be given as to where best to site them. Cllr Durrant suggested advertising for responders via the Parish Magazine, website, noticeboards etc. This was unanimously agreed. The Community Responders also suggested a stall at the village fete – too late for St Georges fete, but one could be done later this year or next year. |
Clerk |
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6 | Planning & Development |
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6.1 |
New Applications
16/00117/HSE – 29 Taylor Drive Bramley Tadley Erection of two storey rear extension Cllr Durrant noted that extra information has been received on this application, which notes that part of proposed build appears to be on land owned by neighbouring properties. He also noted that the extension will overshadow neighbouring properties. Objections unanimously agreed. Clerk to process. 16/00641/OUT – Land At Os Ref 464380 158820 Vyne Road Bramley Outline planning application for erection of a dwelling (all matters reserved) Cllr Durrant invited comments from public. Several residents noted that they would be objecting for a number of reasons outlined below:
Councillors noted that the existing building at the site is more of a stable/smithy than a full building. It was noted that there has been no activity at the site for many years. It was also noted that no indication is given of what kind of building will be erected. Councillors felt that a modern house in that position would not fit in with the surrounding buildings. Cllr Durrant proposed objecting to this application. This was unanimously agreed. Clerk to process. 16/00697/FUL – Land At Beech Farm Lane End Bramley Erection of 15 no. dwellings, together with the widening of the existing access onto Lane End and provision of an area of public open space with associated landscaping Councillors felt that there were a number of areas of concern for this application:
Cllr Tomblin noted that the BDBC Local Plan should be adopted in May 2016, and will give a 5.3 year housing supply. This application is likely to go to DC Committee anyway, and this is likely to be after the Local Plan is adopted. Cllr Tomblin further noted that the Local Plan does give a lot weight behind any PC objections. Cllr Durrant proposed objecting to the application on the above grounds; this was unanimously agreed. Clerk to process. 16/00786/HSE – 26 The Smithy Bramley Erection of a two storey side and rear extension No objections unanimously agreed. 16/00785/HSE – 9 The Mews Bramley Proposed side and rear extension No objections unanimously agreed. 16/00884/HSE – 39 Taylor Drive Bramley Erection of a first floor side extension over existing garage No objections unanimously agreed. T/00121/16/TCA – Street House The Street Bramley 1 no. leylandii – fell No objections provided BDBC tree officer is happy. Unanimously agreed. T/00136/16/TPO – 2 Herridge Close Bramley Lime tree – crown reduce by 3m all round leaving an approx finished height of 15m and crown spread of 8m and remove any deadwood No objections provided BDBC tree officer is happy. Unanimously agreed. 16/00272/ADV – Clift Meadow Pavilion Minchens Lane Bramley Display of 2 no aluminium post signs Cllr Durrant outlined the application. Councillors queried why the signs were to be in white aluminium, and whether they were appropriate to a village location. Councillors generally felt that if the signs were not quite as high, and in a different material (such as wood), then the signs would be acceptable. The proposals as they stand are not in keeping with the village feel and very stark. Simon Gill of the Clift Meadow Trust noted that CMT do receive a number of complaints from users who don’t know where the halls are. However, he accepted that the current proposals were not necessarily ideal. It was unanimously agreed to object to current plans, but to note that signs more in keeping with a village feel would be acceptable. Cllr Durrant also noted that Brocas Hall is a drain on CMT resources, and that it is likely that further PC funding will be available in the near future. |
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Clerk |
6.2 |
Approvals/Refusals – Planning approvals and refusals were noted (appendix A).
Cllr Durrant noted receipt of a letter from the developers for the Minchens Lane site asking if the PC would support the number of affordable houses being reduced at the site. Cllr Durrant noted that the PC has a history of supporting this proposal. Cllr Marshall stated that she has placed a FoI request on how many residents in social housing in Bramley have asked to live in Bramley, and how may have requested transfers out. She will distribute the response once she receives it. It was agreed that Cllr Durrant should write back and ask on what grounds the developers wish to reduce the affordable housing quota. Councillors finally observed that affordable housing would be better placed near the railway station and bus stops, making Minchens Lane a good site for such housing. |
Cllr Durrant |
6.3 |
Response from Ranil Jayawardena MP re Bramley Development –
Cllr Durrant observed that the response from Mr Jayawardena MP did not answer the questions that were originally asked, and also has inaccuracies in it. He felt that it should not be given any publicity. Cllr Bell suggested publishing the letter on the PC website, with the PC refuting some statements. All councillors were disappointed in the response, which did not give the hoped for support against further development in Bramley. Cllr Bell proposed writing a response and posting this and Mr Jayawardena’s letter on the PC website. The proposal was rejected by a majority decision. Cllr Durrant proposed putting the letter on the PC website with no comment. The proposal was unanimously rejected. |
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6.4 |
Local Development Plan Update – Local Plan is likely to be adopted at a full BDBC meeting on 26th May 2016. Cllr Robinson noted two minor changes the will directly affect Bramley:
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6.4 |
Use of S.106 funds – there has been some correspondence on where section 106 funding is being allocated in the future. Bramley PC is seeking clarification on how the current list of projects was arrived at.
Cllr Bell stated that the PC should have a wish list of priorities for s.106 funds. Cllr Ansell noted that the PC should also engage with community on ideas for possible projects. Cllr Durrant noted that some ideas were given as a result of the community survey held in 2011. Ideas from this can be put forward. Cllr Capel to approach Bramley School for items to add to the wish list. |
Cllr Capel |
7 | Parish Environment |
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6.1 |
Longbridge Road Green update – Cllr Durrant has spoken to owners, who are definitely pursuing rescinding the Village Green status. They have a piece of land in mind to offer instead, but they do not own land, so this will need to be considered. |
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7.2 |
Bullsdown Site – Village Green Status – Cllr Durrant stated that this area is down as an ‘identified development site’ at BDBC. Village Green status would protect the land. Unanimously agreed to pursue the idea. |
Cllr Durrant |
7.3 |
Queen’s 90th Birthday Celebrations – Cllr Bell stated that a proposal was made soon after the last PC meeting for the PC to host a Beacon lighting event on 21st April at 8.30pm. Photos will be taken, which will be submitted to pageant master for inclusion in a national portfolio. This was agreed by all councillors via email. Cllr Bell proposed ratification of this decision. Seconded by Cllr Durrant and unanimously agreed.
Cllr Bell proposed a budget of not more than £1500 for the whole event, to include supply of the beacon, fitting, and refreshments for the event. This was unanimously agreed. All expenditure for the event will be covered by s.137 expenditure. The Clerk has distributed a risk assessment for the event. This has been approved by the PC insurers, who are fully insuring the event. It was unanimously agreed to adopt the risk assessment. Cllr Bell finally requested that all councillors attend the event, and assist with setting up, running, and breaking down for the event. Cllr Tomblin will be lighting the beacon. |
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7.4 |
Update on Play Facilities – the Clerk has received an update on the proposed play facility improvements for Bromelia Close and Moat Close, using s.106 funds set aside for play facilities from the German Road development. It was originally a CP initiative, but when Cllrs Holland and Grieve left the PC, they asked that responsibility for scheme go with them.
The proposals were duly amended and approved by BDBC, and as the land in question is BDBC land, they have taken responsibility for project managing the improvements. Improvements at the Bromelia Close play area are underway, and should be complete by the end of April. Improvements at the Moat Close play area should have commenced this week, and will also be complete by the end of April. Further details and plans are available on the Parish Council website. |
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7.5 |
Skip dumping – It was noted by councillors that the skip by the shop appears to be permanent. The skip on land opposite the bakery has been reported to Collards, but has not been moved. Clerk to report both to BDBC. |
Clerk |
7.6 |
Bill sticking & adverts – Cllr Durrant noted that whilst the PC is not opposed to community events being advertised, posters should be placed in appropriate places, and taken down after the event has passed. He also noted that a poster had been put up on one of the new windows in the bus stop, which defeats the purpose of the windows.
Noticeboards to be kept up to date. Designated notice boards for bus stops unanimously agreed. All councillors to have keys for boards, and assist in keeping up to date. Clerk to purchase extra keys. |
Clerk |
8 | Clerk’s Report & Administration |
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Actions from previous meeting:
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Cllr Bell |
8.1 |
Parish Office / storage – Cllr Durrant noted the possibility of a parish office actually in the parish. There is no potential space at the moment. He also noted that all councillors and clerk have paperwork that needs to be kept. He proposed purchasing storage space for more recent documents. Unanimously agreed. Older documents to be sent to Hampshire Archives. Clerk to take forward. |
Clerk |
8.2 |
Co-option of Councillors after elections – the Clerk confirmed that six candidates were nominated as councillors for Bramley PC for the elections on 5th May. As the number of places on the Council is nine, BDBC have confirmed that they are standing uncontested.
This leaves three spaces on the Council. These may be filled by co-option at the next meeting after the elections, which will be the AGM on 11th May. Chris Flooks will become a councillor on 5th May. Cllrs Clarke and Murphy will be standing down. All other councillors are standing uncontested. |
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9 | Reports |
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9.1 |
Reports from Parish Council representatives |
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a. |
Allotments & Burial Ground Update – Cllr Ansell gave a verbal report.
The ditching work has been completed, and work to make the spare allotment plots ready for cultivation will be carried out in the next week or so. Need to ensure that maintenance is done on a yearly basis. Next step will be to move on to Memorial Garden project. |
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b. |
Neighbourhood Development Plan – Cllr Bell gave a verbal update.
Waiting for SEA update this week. Final updates will be applied and then submitted to BDBC. Response from inspection has been very positive. BDBC will conduct a six week consultation period, after which the external examiner will need to see it. Referendum at least 3 months away. Executive summary to be written. |
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c. |
Village Hall Trust – Cllr Lane gave a verbal update.
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d. |
Clift Meadow Trust – Cllr Capel gave a verbal update.
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e. |
Education & Schools – see appendix B.
The Clerk confirmed that the current Chair of Governors at Bramley School is Nicky Parker. |
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f. |
Policing and Neighbourhood Watch – The Clerk noted the travellers at the RBL site – this has been reported. Cllr Capel noted that there have also been problems with travellers at the station. |
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g. |
Highways & Road Closures
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h. |
Road Safety proposals – Cllr Ansell gave a verbal update.
Deadline for repeat LIF application is end of April – the application will be submitted next week. Feedback received on HCC consultancy report, and an option has been decided upon. Cllr Ansell meeting with HCC re traffic islands, and with Network Rail re taking some NR land for the proposals, and to discuss rain shelters. |
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9.2 |
Borough Councillor Report – Cllrs Tomblin & Robinson gave a verbal update.
Cllr Tomblin noted that this is his last report as a Borough Councill, and stated that it has been good to work with Bramley PC.
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9.3 |
County Councillor Report – no report. |
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9.4 |
Chairmans Report – no report. |
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10 | Consultation Documents requiring consideration |
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Cllr Tomblin noted the consultation on the HCC website for future of Household Waste Services, particularly the future of Wade Road. Requested that information be placed on website. Unanimously agreed. Clerk to action. |
Clerk |
11 | Grant Applications |
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11.1 |
Jubilee Garden grant request – the Clerk have received an informal grant application for work on the Jubilee Garden at Clift Meadow. However, a formal grant application has not yet been submitted, and no further details are available at this time.
Carry forward to May meeting. |
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12 | Finance |
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12.1 |
Payments and Reconciliation Approval – see appendix B.
The clerk outlined the payments and reconciliation for April. She noted the following:
All other payments are as expected. It was unanimously agreed to approve the payments for April – Clerk to process. |
Clerk |
12.2 |
Acknowledgement of Receipts – see Appendix C.
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12.3 |
Update on 2015/16 Internal Audit
The Clerk noted that the internal audit for 2015/16 was carried out on 19th April. She is still awaiting a formal report, but was happy to state that no major problems were found. Several minor items were highlighted, most of which the Clerk already has in hand. Formal approval for the internal audit and annual governance statement will be sought at the May PC meeting. |
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13 | Date of Next Meeting
The next meetings will be held on Wednesday 11th May (AGM & APM), and on Wednesday 18th May (ordinary meeting). |
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13 | Resolution – To exclude press and public from items that may require discussion of possible legal and financial proceedings i.a.w Public Meetings – Admission to Public Meetings Act 1960 |
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Cllr Lane proposed the motion, which was unanimously agreed. |
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13.1 |
Confidential items
Cllr Lane noted Village Hall Trust concerns over bookings for the Village Hall. No action necessary. |
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The meeting finished at 9.40pm |
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Signed: …………………………………………………………………. Date:………………………………………
(Chairman)
Appendix A – Planning Summary
Planning Applications for Consideration
1. | 16/00117/HSE – 29 Taylor Drive Bramley Tadley
Erection of two storey rear extension |
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2. | 16/00641/OUT – Land At Os Ref 464380 158820 Vyne Road Bramley
Outline planning application for erection of a dwelling (all matters reserved) |
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3. | 16/00697/FUL – Land At Beech Farm Lane End Bramley
Erection of 15 no. dwellings, together with the widening of the existing access onto Lane End and provision of an area of public open space with associated landscaping |
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4. | 16/00786/HSE – 26 The Smithy Bramley
Erection of a two storey side and rear extension |
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5. | 16/00785/HSE – 9 The Mews Bramley
Proposed side and rear extension |
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6. | 16/00884/HSE – 39 Taylor Drive Bramley
Erection of a first floor side extension over existing garage |
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7. | T/00121/16/TCA – Street House The Street Bramley
1 no. leylandii – fell |
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8. | T/00136/16/TPO – 2 Herridge Close Bramley
Lime tree – crown reduce by 3m all round leaving an approx finished height of 15m and crown spread of 8m and remove any deadwood |
Approvals/Refusals
1. | 15/03077/HSE – Ringshall The Street Bramley
Erection of two storey side and front extensions, with single storey front extension to form entrance porch. Erection of new boundary fence and entrance gates |
Refused |
2. | T/00019/16/TPO – Chestnut Lodge Officers Row Bramley
T1 London Plane – lift to 4m above ground level as when in leaf branches nearly touch the ground |
Granted |
3. | 16/00186/HSE – 1 The Smithy Bramley
Variation of condition no. 18 of planning consent BDB/41588 to allow conversion of the garage to living accommodation |
Granted |
4. | 16/00269/FUL – Cufaude Manor Cufaude Lane Bramley
Erection of 2 no. detached barn style dwellings |
Refused |
5. | 16/00429/FUL – Welling Cottage Sherfield Road Bramley
Erection of 1 no. 2 bed dwelling following demolition of existing garage |
Granted |
Pending Applications
1. | 15/03423/FUL – Land Adjacent The Street Bramley
Erection of two no. 4 bedroom dwellings with detached garages and associated landscaping and access works |
Objections |
2. | 15/03907/LBC & 15/03906/HSE – Bramley Corner House Bramley Corner Bramley
Conversion of outbuilding to annexe |
No objections |
3. | 15/04506/FUL – Royal British Legion The Street Bramley
Erection of 10 no. dwellinghouses (4 no. 2 bed dwellings and 6 no. 4 bed dwellings) to include parking, access and amenity space, following demolition of existing private members’ club building |
No objections, comments |
4. | 16/00122/ROC – Razors Farm Cufaude Lane Chineham
Removal of condition 8 of planning permission BDB/77341 (Outline application for up to 425 dwellings) regarding the Code for Sustainable Homes Policy (CfSH) |
No objections |
5. | T/00050/16/TPO – 13 North Row Bramley Tadley
T7 Oak – fell to ground level and grind out stump and replant |
No objections |
6. | 16/00265/OUT – Land At Goddards Farm Goddards Lane Sherfield-on-Loddon
Outline application with access to be considered for residential development of up to 95 dwellings (including 40% affordable) and demolition of garages to form a vehicular access point from Bow Drive and associated ancillary works; replacement garaging, planting and landscaping, informal open space, children’s play area and surface water attenuation |
Objections |
7. | 16/00708/TENO – Site At Minchens Lane Bramley
Installation of 1 no. telecom’s cabinet |
No objections |
Appendix B – Finance
Bank Reconciliation | ||||||
18th April 2016 | ||||||
Closing Balance from statement #032 1st April 2016 | £185,683.64 | |||||
Income | ||||||
18 Apr 16 | 000060 | Spencer & Peyton | 21.00 | |||
£21.00 | ||||||
Expenditure | ||||||
16 Mar 16 | 439 | HMRC – Tax/Nics Q4 | 1,258.10 | |||
16 Mar 16 | 441 | AAH Planning Consultants – Flood report | 7,830.00 | |||
16 Mar 16 | 444 | Bramley Village Hall – March hall hire | 36.00 | |||
16 Mar 16 | 445 | Bramley Village Hall – February hall hire | 36.00 | |||
16 Mar 16 | 446 | Cross House – hall hire for NDP | 72.00 | |||
16 Mar 16 | 449 | HALC – Annual Conference fees | 72.00 | |||
16 Mar 16 | 450 | HALC – Clerk’s Update fees | 42.00 | |||
16 Mar 16 | 451 | BVA – Grant for Youth Workers | 7,253.46 | |||
16 Mar 16 | 452 | Urban Vision – NDP consultancy | 5,700.00 | |||
31 Mar 16 | 455 | Rocon Contractors Ltd – s.106 work on community car parks | 27,600.00 | |||
31 Mar 16 | 457 | Bramley PCC – Parish Magazine pages – Feb-Mar | £200.00 | |||
31 Mar 16 | 458 | South East Water – Allotment water rates | £31.32 | |||
20 Apr 16 | 459 | LvW Highways – Traffic survey | 4,837.12 | |||
20 Apr 16 | 460 | HCC – Safety/Accessibility Feasibility Study | 19,800.00 | |||
20 Apr 16 | 461 | Bulpitt Brothers – Churchyard Maintenance | 360.00 | |||
20 Apr 16 | 462 | HALC – HR Consultancy service | 180.00 | |||
20 Apr 16 | 463 | HALC – NALC Levy | 205.00 | |||
20 Apr 16 | 464 | HALC Affiliation fees | 514.00 | |||
20 Apr 16 | 465 | Anvil Metalworks Ltd – Beacon for Queen’s Birthday | 480.00 | |||
20 Apr 16 | 466 | M Bell (House Twenty 8) Meeting refreshments | 9.00 | |||
20 Apr 16 | 466 | M Bell (Pheonix Fencing supplies) Fixings for Beacon | 11.10 | |||
20 Apr 16 | 466 | M Bell (Adobe) – Adobe software for NDP | 61.94 | |||
20 Apr 16 | 467 | M Bell – (Majestic Wine) Refreshments for Queens Birthday | 479.40 | |||
20 Apr 16 | 468 | R C Saunders – Ditch clearance at allotments | 8,940.00 | |||
20 Apr 16 | 469 | R C Saunders – Sink hole for Beacon | 144.00 | |||
20 Apr 16 | 470 | Mrs M J Thomas – Clerk travel expenses | 13.50 | |||
20 Apr 16 | 470 | Mrs M J Thomas (Staples) – Stationery | 67.52 | |||
20 Apr 16 | 470 | Mrs M J Thomas (Post Office) – Postage costs | 6.45 | |||
20 Apr 16 | 470 | Mrs M J Thomas (Printerland) – Printer cartridges | 275.96 | |||
20 Apr 16 | 470 | Mrs M J Thomas (Vodafone) – Phone top-up | 20.00 | |||
20 Apr 16 | 471 | Clerk’s Salary – April | 1,156.35 | |||
20 Apr 16 | 472 | Litter Warden’s Salary – April | 291.67 | |||
20 Apr 16 | 473 | R C Saunders – Noticeboard repair | 108.00 | |||
£88,091.89 | ||||||
Balance including uncleared cheques | £97,612.7 |