Minutes 20th February 2018

Minutes of the Meeting of the Council

Date: Tuesday 20th February 2018 Time:                                    7.30pm
Place: Bramley Room, Bramley Village Hall
Present: Cllr Tomblin (Acting Chair) Cllr Bell (Vice-Chair)
  Cllr Marshall Cllr DiMascio
  Cllr Capel Cllr Whorton
In attendance: Maxta Thomas (Clerk) 5 members of the public
  Cllr Robinson (Borough) Cllr Vaughan (County)
Apologies: Cllr Durrant (Chair) Cllr Flooks
  Cllr Ansell Cllr Rowland (Borough)
  PCSO Nath Johnson



1 Apologies for Absence

As listed above.

2 Declarations of Interest


3. Co-option of new councillor

It was proposed that David Whorton be co-opted to the Parish Council to fill the casual vacancy.  This was unanimously agreed.  Cllr Whorton took his place on the Parish Council.

4 Minutes of the Last Parish Council Meeting

4.1 The minutes of the meeting held on 16th January 2018 were unanimously agreed to be a true and accurate record.  The minutes were signed by the Chairman.



4.2 Matters arising


The outstanding actions list was reviewed.

  • Lengthsman – the pathway bordering the Green needs clearing.  Clerk to action


5 Open Forum

Cllr Tomblin invited comments and questions from the public.  The following questions were asked:

  • The owners of 29 and 30 Farriers Close gave a short summary of their reasons for extending their gardens onto BDBC owned land.  Both owners noted that they have apologised for not following due process in claiming unused land for their properties.  They offered to consider additional planting to provide screening between their properties and their neighbours.   They noted that BDBC is now refusing to sell them the land, despite the planning appeal being upheld.

Cllr Tomblin noted the difficulty of the situation with planning permission and BDBC not selling land.  He further noted that the PC has little power in the issue, as the matter is with BDBC.  Cllr Robinson stated that ward councillors have met with residents and noted that the ward councillors are supporting the PC decision that there should be a gap between the conservation area and the properties.  It was also noted by Bramley PC councillors that the area of land in question is being used to dump garden rubbish.  Issue to be on the March agenda.

  • A resident requested an inspection of the footpath between Grays House and the Vicarage – he believes that there are areas that need to be repaired.  Clerk to action.
  • A resident noted the poor state of road condition of Vyne Road.  Repeatedly repaired potholes are re-appearing.  Clerk to report to Highways.








6 Planning & Development



New Applications (see appendix A)

Cllr Tomblin gave a summary of the Planning Committee meeting held on 12thFebruary, outlining the decisions that were made.

  • Cllr Bell has liaised with Bewley Homes re  18/00099/RES – Land To The North Of Sherfield Road Bramley, and the PC comments have been submitted to the planning officer and directly to Bewley.  All comments should be taken on board by the developer.
  • Cllr Bell has drafted and circulated a response to 18/00006/RET –  4 Cufaude Lane Bramley.  The objections to this application are very similar to the application last year on the neighbouring plot, but the Committee felt that objections surrounding the flood zone of the entire site should be strengthened.  The text for the PC submission was unanimously agreed.  Cllr Bell and Clerk to submit to BDBC.

One new planning application has been received since the Committee meeting:

  • T/00081/18/TPO – Open Space To The Front Of 39 Wallis Drive

1 Lime: full crown reduction of 40% (10m) leaving a total height of 12m with an approx crown spread of 8m

The BDBC tree officer’s view to be supported by PC.  Unanimously agreed.  Clerk to process.







Approvals/Refusals/Pending (see appendix A) – these were noted.



18/00366/RES – Land South of The Street – see appendix A.

A number of issues with this application have been identified by the Planning Committee.  The Clerk has contacted the developer to set up a face to face meeting sometime within the next week.




Minchens Lane development – Phase 4 reserved matters – the recent meeting with the developer was noted, and concern has been expressed by the Planning Committee that the outcome of this meeting does not seem to have incorporated into the documentation for the application as yet.  The Clerk is chasing Persimmon and the Planning Officer for amended plans; assuming these are forthcoming, no objections are recommended.




Update on Planning Enforcements

17/00206/ADV – Bramley Post Office Sherfield Road Bramley

Display of 1 no. externally illuminated Fascia Sign and 3 no. window graphics

This has been passed to the Planning Officer’s line manager for a final decision.  The Clerk is continuing to chase.

17/004499/RET – 29-30 Farriers Close, Bramley

Whilst the appeal for this application was upheld, BDBC have indicated that it intends to seek repossession of the land in question.  This action is supported by the BDBC ward councillors.

17/00942/FUL – Land Adjacent to The Oaks, Cufaude Lane, Bramley

The application to vary the injunction was heard at the beginning of February, and the Judge found against the applicant.  Therefore, BDBC have begun enforcement proceedings against the occupants who arrived just after Christmas.  They have been served three weeks’ notice to quit.  If they remain on site after the notice period, then BDBC will need to return to the courts to obtain the necessary order to enforce departure.

The occupants who were at the site before the whole site injunction was served are also being served with enforcement procedures, but the Clerk understands that the procedure will take longer for these occupants.

There is still no news on the appeal.

The Clerk will pass on updates as she receives them.
















7 Parish Environment



Village spring clean campaign – a resident led initiative for a spring clean campaign in the village has led to solid support from the community.  The spring clean is being carried out under the Keep Britain Tidy umbrella, and is due to take place on Saturday 3rd March.  It has been proposed that the Parish Council should support this event by purchasing equipment and funding refreshments at the Pavilion for all participants.  This was unanimously agreed.  Up to £250 agreed.  Clerk to take forward.





Village War Memorial – Cllr Bell has been investigating the possibility of placing a War Memorial in the village.  He has spoken with the Church, who no objection to the idea, but stated that the annual memorial service would still be at the Church.  A suggested location for the memorial is at the triangle at the Minchens Lane junction.  Cllr Vaughan noted issues with the possible locations, and also noted that the cost could be prohibitive.  Cllr Bell is awaiting feedback from item in the parish magazine article.

The Clerk has distributed details of memorial benches, which councillors felt might work better than formal war memorial.




WW1 Commemorations – Cllr Bell has placed beacon plans in the parish magazine and is awaiting feedback from residents.  A soup kitchen has been suggested as refreshments – a bowl of soup and hot drink would work on what could be a cold night.  This will be approximately £4.25 per head.

Cllr Vaughan mentioned the Silent Soldier campaign run by RBL – this will be investigated further.  He also noted that a fund raiser for RBL is being investigated, in the form of a charity cycle ride.


8 Clerk’s report & Administration



IT Project update

A full report will be prepared for the March meeting.


Cllr Ansell


2018 Risk Assessment and Asset Register – the clerk has circulated both documents to all councillors for review.  The 2018 risk assessment was unanimously agreed and signed by the Chairman.



9 Reports



Reports from Parish Council representatives



Allotments and Burial Ground

  1. Burial Ground water survey – following recent inspections of the Burial Ground which highlight standing water in one area and wetness of the ground throughout the site, the Clerk has contacted three firms with regards to carrying out a ground water assessment.  One firm has come back with a firm proposal, information is awaited from a second, and the third has yet to respond.  It appears that a full survey could cost anything between £850 and £3000.



Village Hall Trust

The last meeting was not attended by Bramley PC due to the clash with the Planning Committee meeting.





Clift Meadow Trust – Nothing to report at present.



Education & Schools – no report.



Police & Neighbourhood Watch – no report.



Highways/Footpaths – the footpaths leaflet is now ready for publication.  Cllr Ansell has obtained a quote for printing of £515 for 1000 copies.  Leaflets can be placed in the following locations:

  • Bramley Inn
  • Bakery
  • Doctors Surgery
  • Sherfield Shop
  • Pubs – Sherfield

It was unanimously agreed to print 1000 leaflets.  Clerk to liaise with Cllr Ansell and Greenhouse Graphics.






Cllr Ansell/ Clerk


Road Safety Project – no report.



Borough Councillor Report – Cllr Robinson gave a verbal report:

  • Leisure park – the contract is ready and is about to be signed.  An ice rink is not viable at present with current suppliers; another is being sought.  The rink must be commercially viable.
  • Manydown – a developer has been chosen, but not yet published due to 10 day appeal period.  There will be one main developer for the whole site in partnership with BDBC and HCC.
  • The whole site injunction and enforcement at Cufaude Lane was noted.  However, this does not cover occupants already in place before December.  The injunction should stop occupants re-settling within quite a large area.
  • Kriby Drive estate – Cllr Robinson has managed to contact Taylor Wimpey, and the broken light should be repaired very soon.  The whole site should be formally adopted by HCC within the next month or so.
  • Cllr Robinson noted recent death of Sandy Johnson, a well-known Borough and Parish Councillor.








County Councillor report – Cllr Vaughan gave a verbal report:

  • Number 14 bus route – Cllr Vaughan has written to the HCC Member for Transport expressing local concerns.  He has also written to Stagecoach with the same concerns.
  • The main HCC budget meeting is next week.  Council tax is likely to go up.
  • Air pollution – Meridian have approached Cllr Vaughan with regards to doing an article on air pollution in general and in Bramley specifically.
  • Closures of Ash lane and Welshmans Road were noted.
  • HCC is looking at the issue of home to school transport – there is a residents’ consultation which can be found on the HCC website.
  • Surface dressing plans have just been issued for coming year – Ash Lane to be resurfaced.
  • Cllr Vaughan asked if the road island opposite Vyne Road by the Church could be tidied up by the Lengthsman.  Clerk to investigate.








Chairman’s report – no report.


10 Consultation documents requiring consideration




11 Grant Applications




12 Finance



Payments and reconciliation approval (see appendix B)

The Clerk noted the payments on the reconciliation, with particular reference to the following:

  • Payment is due for the PC funded defibrillator
  • The grant from HCC  for the Community Speedwatch team has been received – this needs to be passed to the CSW team, along with the match funding from Bramley PC
  • 2 new invoices have been received today, as outlined below:
    • Bramley PCC – parish magazine pages Sep-Jan – £500
    • UK2 – 1 year domain registration – £7.79
  • All other payments are as expected.

It was unanimously agreed to approve the payments for February – Clerk to process.










Acknowledgement of Receipts – (see appendix B)

Receipts were noted.  Allotment rents are now due, and a number of requests for headstones and inscriptions have been received for the Burial Ground.


12 Date of Next meeting


The next meeting will be held on Tuesday 20th March 2018.


13 Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings


14 Confidential Items




The meeting closed at 8.43 pm



Signed:                 ………………………………………………………………….      Date:………………………………………


Appendix A – Planning

Planning Applications for Consideration

1. 17/04282/RES – Land At Minchens Lane Bramley

Reserved matters application (phase 4) for the appearance, landscape, layout and scale of 83 dwellings, with associated landscaping and open space (pursuant to outline permission 14/01075/OUT for 200 dwellings)

No objections, subject to all matters being resolved from developer meeting
2. 18/00006/RET – 4 Cufaude Lane Bramley

Proposed use of land for gypsy/ traveller family comprising stationing of 3 no. touring caravans, the erection of a utility room, installation of cesspit and new vehicular access

Objections as per 17/00942/FUL
3. 18/00025/HSE – 22 Coopers Lane Bramley

Erection of two storey side extension and single storey rear extension following demolition of existing single storey side extension

No objections
4. 18/00099/RES – Land To The North Of Sherfield Road Bramley

Reserved matters application for the appearance, landscaping, layout and scale of 50 dwellings, with associated open space and children’s play area (pursuant to outline permission 15/02708/OUT)

No objections, subject to all matters being resolved from developer meeting
5. 18/00164/FUL – Hawthorns The Street Bramley

Erection of garage and creation of new access

Previous objections still stand
6. 18/00266/LBC – Latchmore Farm Ash Lane Latchmere Green Little London

Alterations to ground floor rear fenestration, creation of opening between rear rooms and replacement of kitchen into original location

No objections
7. T/00049/18/TPO – 34 Taylor Drive Bramley

1 mature Silver maple: lift over hanging branches over property by a 3m clearance. remove epicormic growth, reduce 3 lower branches by 5m on SW side of property and reduce all branches away from the street light by a 2m clearance

No objections
8. 18/00386/HSE – 26 Farriers Close Bramley

Conversion of garage and erection of single storey rear extension

No objections provided extra parking is provided within curtilage to allow for loss of garage. 

No objections
9. T/00082/18/TCA – The Manor House Vyne Road Bramley

T1 Birch: to be removed completely

No objections, subject to TO’s view
10. T/00081/18/TPO – Open space to the front of 39 Wallis Drive Bramley

1 Lime: full crown reduction of 40% (10m) leaving a total height of 12m with an approx crown spread of 8m



1. 17/03624/LDEU – The Lodge Cufaude Courtyard Cufaude Lane Bramley

Application for Certificate of Lawfulness for the continued use of The Lodge as a single dwelling house (Use Class C3)



No comments

2. 17/03998/HSE – 29 Anvil Way Bramley

Conversion of garage to living accommodation



3. T/00509/17/TPO – Middle Farm Cottage The Street Bramley

1 Ash: cut back to suitable growth point a single limb on the NW side of tree



No objections

4. 17/04041/ADV – Land At Crockford Lane Crockford Lane Chineham

Display of 14 no. flag poles and hoarding signage




Pending Applications*

1. 16/04519/FUL – Upper Cufaude Farmhouse Cufaude Lane Bramley

Erection of 2 no. dwellings

No objections, subject to Heritage view
2. 17/00206/ADV – Bramley Post Office Sherfield Road Bramley

Display of 1 no. externally illuminated Fascia Sign and 3 no. window graphics

3. 17/01597/LBC – Sherborne House Bullsdown Farm German Road Bramley

Installation of bi-fold doors

No objections
4. 17/00942/FUL – Land Adjacent To The Oaks Cufaude Lane Bramley

Change of use of site as a private gypsy site for one family comprising a mobile home, utility room and touring caravan


Appeal lodged – non-determination

5. 17/03717/VLA – The Lodge Cufaude Courtyard Cufaude Lane Bramley

Discharge of legal agreement to remove the tie which restricts the garages/store approved under BDB/54128 being used and/or sold as a separate unit of accommodation

No comments
6. 17/03248/RES – Little Bowlings Goddards Lane Sherfield-on-Loddon

Reserved matters application for details of access, appearance, landscape, layout and scale, pursuant to outline planning permission 15/01460/OUT, for the erection of 4 no. 5 bed dwellings, office building and new access

Deferred pending further info


7. 17/03768/FUL – Latchmere Green Barn Ash Lane Little London

Change of Use of barn from B8 storage to use as dog daycare, grooming and training centre to include use of vacant field to dog walking area.

No objections, comments submitted
8. 17/04267/LBC & 17/04266/FUL – Razors Farm Cufaude Lane Chineham

Demolition of existing barn and erection of 2 no. dwellings (appearance to remain the same as approved applications 16/04520/FUL and 16/04521/LBC)

9. 17/03457/HSE – Driftwood Sherfield Road Bramley

Erection of two bay Oak car port


*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.

 Appendix B – Finance

Bank Reconciliation
18th February 2018