Minutes 21st September 2016

 Minutes of the Meeting of the Council

Date: Wednesday 21st September 2016 Time: 7.00pm
Place: Main Hall, Bramley Village Hall
Present: Cllr Durrant (Chair) Cllr Bell (Vice Chair)
Cllr Tomblin Cllr Capel
Cllr Flooks Cllr DiMascio
In Attendance: Maxta Thomas (Clerk) 27 members of the public
  Cllr Rowland (Borough)
Apologies: Cllr Ansell Cllr Lane
  Cllr Marshall Cllr Robinson (Borough)
  Cllr Keith Chapman (County) PCSO Johnson

 

Action

1 Apologies for Absence

As listed above.

2 Declarations of Interest

None.

3 Minutes of the Last Parish Council Meeting

3.1

The minutes of the meetings held on 20th July and 17th August 2016 were unanimously agreed to be a true and accurate record.  The minutes were signed by the Chairman.

 

 

3.2

Matters arising

 

None.

 

4. Parish Environment

4.1

Network Rail Proposals for Bramley Level Crossing –

Cllr Durrant gave background to the proposals.  He noted that the published letter is the only communication that has been received from Network Rail (NR) so far – the PC is trying to meet up with NR to clarify the situation.  The planned extraordinary meeting next week will re-visit the subject and feed back any information received to residents.

Cllr Durrant stated that the proposed closure an initiative from NR and not the Parish Council.  The PC has not yet come to a consensus about the proposals.  He noted the comment about the C32 being a ‘rat run’, and stated that whilst it might be for through traffic, it certainly is not one for local residents.

NR have proposed a part funded project – Cllr Durrant stated that he doesn’t feel that this is acceptable and noted the support of Cllr Keith Chapman from HCC on this.

The following points and queries were raised by residents:

  • Closure of the crossing will divide the community, and will particularly affect mobility disabled people.
  • Bus services will be affected – how will those without cars get to hospital appointments, shops, etc.
  • Concern at how local services will be affected – the school, the Village Hall, doctors surgery, local shops and business, etc.
  • Some residents were concerned that the station may also close.  Cllr Durrant stated that NR are only talking about the closure of the crossing at present, and not closure of the station.
  • Concern about the increase in rail traffic and how will this affect houses near the railway line.
  • The so called rat run is actually the main road through the village.  A pedestrian bridge would be very difficult for mobility disabled people – there would need to be some kind of lift.  A road bridge seems to be the only sensible solution, which NR should fund.
  • It was questioned what power to NR have to forcibly close the crossing.  Residents were unsure that NR have power to unilaterally close it.  It was noted that NR have consistently denied the need for a footbridge, but are now claiming safety issues in order to close the crossing.  It was felt that the electrification of line and the subsequent increase in rail traffic is much more a contributory factor for wanting to close it.  It was felt that safety is at the crossing itself is not an issue at present as it is a fully controlled level crossing.
  • Residents felt that NR have made their position clear on crossings nationally, which is to close them all.
  • There are three possible options for traffic – a bypass, a road tunnel, or a road bridge.  The consequences for the entire village should be looked at very carefully in each instance.
  • Concern was noted about the poor behaviour of traffic – this was felt to be more a problem than quantity of traffic, and needs to be addressed as much as the level crossing issue.
  • Are NR planning on stopping passenger service at Bramley?
  • Residents asked whether the PC were researching other parishes where level crossings have been closed or proposed to be closed.  Cllr Durrant noted that the PC are already looking at this.
  • Concern was expressed about the speed of the speed of the process involved.
  • It was noted that someone from NR appeared to be counting traffic at a quiet time of day at a quiet time of the year.  Cllr Durrant noted the recent traffic survey commissioned by PC, which will be reviewed at EGM next week.

Cllr Durrant observed that no feedback has been received as yet from local businesses.  Any closure will impact severely on these.

Councillors strongly echoed the comments and concerns from residents.  Concern and frustration was expressed on the difficulty in communicating with NR.  It was pointed out that NR could have chosen to close the crossing with no prior warning or consultation.  There was some debate about whether a bypass would open up the parish to more development, and some residents were keen that more traffic should not be brought through the middle of the village.  Finally, concern was expressed on how the crossing will be closed, how safe it will be, and what impact this might have on parking in the village near the station.

Cllr Durrant read out at statement from Cllr Robinson – see appendix B.

Cllr Rowland noted that the closure would directly affect her, as she uses the level crossing every day.  She is concerned about the amount of traffic to be generated by development in the parish, and how this might be affected by the closure of the crossing.  She echoed concerns about timescale for closure, and noted that nowhere in BDBCs forward plans is there anything for roads around Bramley.  She feels that the closure, should it happen, should be done in a planned way in close consultation with the PC, residents, Borough and County.  Traffic has a 3 or 4 mile diversion with crossing closed.  The road being a ‘rat run’ is not the right reason to close the crossing.  Much more information from NR is required.  Cllr Rowland finally stated that she does not want to see the crossing closed.

The Parish Council will continue to liaise with all parties concerned, and will continue to try to meet with representatives from Network Rail.

5 Open Forum

5.1

The Chairman invited questions and comments from those present on items other than the Level Crossing proposals.

None.

 

6 Planning & Development

6.1

New Applications

16/02548/HSE – 104 Coopers Lane Bramley

Proposed front extension and rear external door

No objections.

16/02845/HSE – 36 Moat Close Bramley

Single storey conservatory to the rear

No objections.  Appears to have already been granted.  Clerk to investigate.

16/03052/FUL & 16/03053/LBC

Works of restoration to external elevations, roof and new entrance porch, and internal alterations to Beech Farm Cottages for use as two dwellings. Creation of a parking area to the west of the building. Demolition of dilapidated wooden shed/store to the south of the building

There was some confusion with on whether this includes the proposed 15 dwellings at Beech Farm.  It was noted that the application states that the restoration will be funded by the 15 dwellings.

Councillors were happy to have the building restored; however it was noted that objections have already been placed for the previous application for 15 dwellings.  Councillors were unanimous in maintaining these objections.

Clerk to seek clarification, and also object to restoration being funded by proposals that PC have already objected to.  The application is to be considered again at the October meeting.

Cllr Bell noted that planning officers are having difficulty in recommending 15 dwellings at the moment due to local plan recommendations, and the NDP being almost ready to adopt.  Planning officers are minded to hold the decision on this application until the NDP has at least been through the formal examination.  Clerk to re-state concern about the application being submitted prior to the Local Plan being adopted, and that the Local Plan must be considered when making a decision.

16/02870/FUL – Land At Larchwood Crockford Lane Chineham

Erection of building for flexible B1c, B2 and B8 use with associated access, landscaping and parking

Site is currently greenfield (next to AIR products).  Cllr Tomblin noted parking impact, and also on the traffic at the Red Man roundabout.  It was unanimously agreed to object to this application on grounds of increased traffic, and to ask whether an assessment impact on traffic to Bramley has been carried out, and to ask officers to consider the cumulative impact on local infrastructure.  Clerk to process.

 

 

 

Clerk

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

Clerk

6.2

Approvals/Refusals – these were noted.  See appendix A.

 

6.3

Independent Examiner for the NDP – the Clerk noted that the decision for the engagement of the Independent Examiner for the NDP had to be made very quickly between meetings.  Cllr Tomblin proposed the motion, Cllr Bell seconded, and unanimously agreed to ratify the decision to engage Ms Janet Cheesley as Independent Examiner.

 

7 Clerk’s Report & Administration

Cllr Bell noted recent communication from a company interested in purchasing a plot of land in Cufaude Lane for commercial purposes.  He has written to the enquirer directing him to BDBC for history on the planning applications for the site.

 

7.1

PC newsletter – the Clerk and Cllr Ansell have circulated the draft newsletter to all councillors.  It was noted that a few minor amendments need to be made.  The newsletter now runs to six pages, and the Clerk has had an updated quote of £395 for this.  It was unanimously agreed to publish the newsletter once the amendments have been made, and by the end of September.  Clerk to take forward.

Once printed, the newsletter will need to be delivered.  This will be done by councillors once it is ready.

Cllr Durrant asked if newsletter should be a regular item.  It was generally agreed that a 6 monthly newsletter would be appropriate, but interim newsletters can be published if necessary.

A resident suggested that the PC maintain an email list for items of interest to the whole village.  The Clerk noted that this does work in smaller parishes, but the PC would need to be careful of data protection issues.  Clerk to investigate ready for October meeting.

 

 

 

 

Clerk

 

All

 

 

 

 

 

Clerk

8 Reports

8.1

Reports from Parish Council representatives – it was noted that all briefings have been circulated to councillors.  appendix B.

a.

Allotments & Burial Ground Update – see appendix B.

 

b.

Neighbourhood Development Plan – see appendix B.

 

c.

Village Hall Trust – see appendix B.

 

d.

Clift Meadow Trust – see appendix B.

 

e.

Education & Schools – see appendix B.

Cllr Capel noted that new head is head of two schools, including Bramley.

 

f.

Policing & Neighbourhood Watch – see appendix B.

Cllr Durrant noted the recent meeting with PCSO Johnson about catapult incidents over the summer.  A letter been sent to various senior police officers and the MP for the area.  A response has been received from the District Commissioner who has referred it to the Sergeant in charge at Tadley, who will stay in touch with the PC about the issue.  The number of Patrols is to be increased in the area.

Councillors re-iterated the importance of reporting incidents to the police, and noted that this can be done anonymously by calling 101.

 

g.

Highways & Road Closures – see appendix B.

 

h.

Road Safety proposals – see appendix B.

 

9.2

Borough Councillor Report – see appendix B.

 

9.3

County Councillor Report – see appendix B.  Cllr Chapman has stated that he will back the PC on the level crossing, and feels that Network Rail should pay for any infrastructure changes, and not HCC.

9.4

Chairmans Report – no report.  Cllr Durrant noted construction traffic problems at Minchens Lane.  Cllr Rowland has raised this with planning enforcement, and   will pass on the contact at site to the Clerk.

 

9 Consultation Documents requiring consideration

None.

 

10 Grant Applications

None

 

11 Finance

11.1

Insurance renewal for 2016/17 – this has been circulated to all councillors.  The Clerk noted that the insurance policy was the same as last year, with a slight increase in the premium.  It was unanimously agreed to renew the insurance with Came & Company.

 

 

Clerk

11.2

Payments and Reconciliation Approval – see appendix C.

The clerk outlined the payments and reconciliation for September.  She noted the following:

  • An invoice for the printing of the Level Crossing flyer is now due for payment
  • The external audit fees are now due.  The Clerk noted that the PC had passed its external audit with no supplementary questions or issues being raised.
  • All other payments are as expected.

It was unanimously agreed to approve the payments for September – Clerk to process.

 

 

 

 

 

 

 

 

 

Clerk

11.3

Acknowledgement of Receipts – see Appendix C.

Receipts were noted.

11.4

Payroll & Pension arrangements – details of pension providers have been circulated.  After some discussion, it was unanimously agreed that the government NEST pension scheme should be adopted by the PC.  Clerk to take forward.

Details of payroll providers have also been circulated.  The Clerk pointed out that with the new pension regulations, running the payroll is now not as straightforward, and that the PC should therefore considering outsourcing this function.  After some discussion, it was unanimously agreed that the payroll function should be outsourced to DCK Beavers.  Clerk to take forward.

 

 

Clerk

 

 

 

 

Clerk

12 Date of Next Meeting

The next meetings will be held on Tuesday 27th September (Extraordinary Meeting) and Wednesday 19th October (Ordinary Meeting).

 

The meeting finished at 8.52pm

 

Signed:                 ………………………………………………………………….      Date:………………………………………

(Chairman)

 

Appendix A – Planning Summary

Planning Applications for Consideration

1. 16/02548/HSE – 104 Coopers Lane Bramley

Proposed front extension and rear external door

2. 16/02845/HSE – 36 Moat Close Bramley

Single storey conservatory to the rear

3. 16/03052/FUL & 16/03053/LBC

Works of restoration to external elevations, roof and new entrance porch, and internal alterations to Beech Farm Cottages for use as two dwellings. Creation of a parking area to the west of the building. Demolition of dilapidated wooden shed/store to the south of the building

4. 16/02870/FUL – Land At Larchwood Crockford Lane Chineham

Erection of building for flexible B1c, B2 and B8 use with associated access, landscaping and parking

 

Approvals/Refusals*

1. 16/02544/HSE – 4 Beech Close Bramley

Erection of single storey side and rear extensions to provide disabled amenities

Granted

No objections, comments

 

Pending Applications*

1. 15/03423/FUL – Land Adjacent The Street Bramley

Erection of two no. 4 bedroom dwellings with detached garages and associated landscaping and access works

Objections
2. 15/04506/FUL – Royal British Legion The Street Bramley

Erection of 10 no. dwellinghouses (4 no. 2 bed dwellings and 6 no. 4 bed dwellings) to include parking, access and amenity space, following demolition of existing private members’ club building

No objections, comments
3. 16/00117/HSE – 29 Taylor Drive Bramley Tadley

Erection of two storey rear extension

Objections
4. 16/00697/FUL – Land At Beech Farm Lane End Bramley

Erection of 15 no. dwellings, together with the widening of the existing access onto Lane End and provision of an area of public open space with associated landscaping

Objections

 

 Appendix B – Briefing Notes

 

ALLOTMENTS

Total plots currently under lease agreement

  • X7 full plots
  • X10 half plots

Total plots available for lease –

  • All plots available are under offer/lease
  • Current waiting list is 6 (longest on list dates back to early 2015)

Actions –

  • The lease charges need to be reviewed and agreed at the next Parish Council meeting.

 

BURIAL GROUND

No written report.

 

NEIGHBOURHOOD DEVELOPMENT PLAN

No written report.

 

VILLAGE HALL TRUST

No written report.

 

CLIFT MEADOW TRUST

The AGM saw Simon Gill re-elected as Chairman and Sarah Stubbs re-elected as secretary. Eileen Gulston is Treasurer, Graham Miles is Financial Controller and the following were elected as trustees; Jo Kemp-Williams, Ben Burton-Brown, Debbie Pringle and myself on behalf of BPC.

Alan Kemp stepped down and was thanked for his 12 years’ service as a trustee.

 

Other news;

  • Farmers Market is doing well. Advertising on social media is getting the message out in the village along with the new signage and leaflet drops which are increasing footfall.
  • Friends of CMT list is being updated.
  • Brocas Hall shutter issues are still being dealt with.
  • Still looking into a sound system and Wi-Fi.
  • Plumbing quotes are still being obtained.
  • It is possible that Bramley will have a new cricket team in the near future….Watch this space for more news…If not then looking at renewing agreement with Old Basing
  • It was confirmed that for now hire charges will stay the same.

 

EDUCATION & SCHOOLS

I have welcomed Mr Golding (the new Headmaster at Bramley CofE Primary) to the village on behalf of the Parish Council. He is at present on paternity leave and I am arranging to meet with him, once he is back, to chat about how things are going and find out what the school have in store for the children this year.

 

POLICING & NEIGHBOURHOOD WATCH

Burglaries: Burglaries are a Local Beat Priority across the whole of Basingstoke. 4 reported burglaries reported over this month. Three burglaries were to sheds and one to a dwelling. The dwelling burglary is where offender(s) managed to enter a property and steal a mobile phone and iPad. Please ensure that your doors and windows are locked when you are leaving your property unattended.

Please mark your valuables in some way with your post code or take a picture of them and any distinguishing marks just in case they are recovered by Police, then we will be able to return them to you.

 

Anti Social Behaviour: There have been 17 reports of ASB this month. That is an increase of 3 reported incidents over the last month. Hopefully we will see a decrease from now as Children should be returning to school.

In my previous report sent, I stated a “significant increase in reports of youths with catapults.” Nothing reported states this is a significant increase in reported incidents. I meant to say that I noticed this issue being brought up in significantly more conversations that I was having with local residents, not necessarily an increase of reports, the fact is, I have received 6 reports of incidents which could be connected to catapults within the last THREE MONTHS. I worded my previous report badly, sorry.

I have reports of youths using catapults in and around Bramley. There does not appear to be anywhere specifically targeted however, occurrences seem to gravitate around the areas with close access to the cinder track. If you see any youths with catapults in Bramley please call us on 101 so I am aware of where it is going on. If we get no reports, I do not see a problem and therefore cannot try and fix said problem.

If you suffer from ASB and you are a tenant of social housing then you will need to report these incidents to your housing officer before you contact Police. If the offender is also in social housing accommodation then your housing association will have more powers to tackle it than we do. If your housing officer believes Police intervention will help then they will contact us.

I would like to encourage all residents to report any incidents of anti social behaviour to us on 101, or if you are a resident of social housing and your issues are with a neighbour also living in social housing accommodation, please report any incidents to your local housing officer, if the problem then persists then your Housing Officer will contact me. Please do report ASB because if it doesn’t get reported then I will not know that it’s happening and therefore I will not be able to focus my patrol time efficiently.

 

Suspicious Incidents: There have also been 7 suspicious vehicle/ person reports.

 

One incident is where a resident has received a so called “claims to a fortune” scam letter. This is where you receive a letter stating that a very distant family member whom you had no knowledge even existed has passed away and left a substantial amount of money in their will. You will be asked to contact a number in order to process the claim which will cost you a lot of money, some of these phone numbers will const you a substantial amount of money. After you have made contact the “company” will inform you that the funds have been frozen and in order to release them you will been to pay a fee of anything from £100 to £10,000+, if you pay this money, you will not receive anything that was promised. The “company” may also re-contact you explaining there has been a problem and requesting more money. THIS IS A SCAM. If you receive any post like this, please just ignore them, do not pay any money to people you don’t know unless you are fully aware of why you are paying it (normal day to day bills.)

Just because something gets reported as suspicious it doesn’t mean anything bad is actually happening or likely to happen, it’s just something that seems odd for the area, we would rather receive the call and it turn out to be nothing to worry about than not receive a call and it turn out to be something serious.

If you see anything you consider being suspicious please call us on 101 to report it. If there are any units free at the time of the call, they will attend. I am impressed of the detail people giving to us. The majority of the suspicious vehicles that have been called in to us have been with a full registration! It helps us out a lot when we have this line of enquiry as we can normally locate the owner and ask them what they were doing.

 

Monthly Crime Stats

ASB – 17                                                               Assault – 6                                           Burglary Dwelling – 1

Burglary non-Dwelling – 3                             Criminal Damage – 8                       Driving Complaint – 3

Drink Driving – 0                                               Drug offences – 1                             Public Order offences – 2

Road Traffic Collision – 0                               Suspicious Incidents – 7                 Theft – 5

Vehicle Seizure – 1

 

Emergency. As always, please can I ask all residents to report any suspicious persons, vehicles or incidents using the 101 telephone number; please only ring 999 if it is a genuine emergency. An easy guide on which number to use is this:

 

Is the incident in progress and is there a risk of injury or damage to property? – 999

Has the incident already happened and there is no longer any risk? – 101

Anything else we need to know about? – 101

 

HIGHWAYS/RIGHTS OF WAY

Issues –

  • Bullsdown Path Project –
  • A new contractor has been selected and is able to commence the work within 1-2 weeks of receiving a purchase order.
  • A full schedule of works has been provided to the Parish Solicitor, Wellers Law Group and a further follow-up email has been sent 19/9/2016.

Actions –

  1. Dedication agreement between BDBC and Bramley Parish council needs completing (awaiting Solicitor)
  2. Purchase order raised for work commencing.

 

 

TRANSPORT/ROAD SAFETY PROJECT

Progress –

  • Topographical survey completed on junction of Sherfield Road and Bramley Lane. Survey for proposed footpath outstanding subject to confirmation of access from Network Rail (meeting to be arranged);
  • C2s obtained for any utilities that may be affected;
  • Request for ecological support submitted in relation to scheme (Ecological Impact Assessment);
  • Geotechnical Site Investigation commissioned – lead-in time approx. 3 weeks and subject to access arrangements/agreement with Network Rail (meeting to be arranged).
  • Land ownership plan supplied to Network Rail, meeting requested.

 

Actions –

  • Completion of topographical survey on footpath;
  • Submission of C3/C4 notices in relation to utilities;
  • Geotechnical Site Investigation to begin;
  • Detailed design and preparation of drawings to start;
  • Confirmation of land boundaries;
  • Street lighting design to be commissioned following confirmation of land ownership;
  • Negotiations to be instigated regarding land.
  • Meeting with HCC/BDBC –
  • Meeting with Network Rail
  • Resident engagement

Notes –

Detailed design to be available 20/01/2017 (to change due to Delivery requirements)

 

Full presentation at Extraordinary meeting on 27th September.

BOROUGH COUNCILLORS

Report from Cllr Nick Robinson:

I would like to clear up any misconceptions about my views regarding the crossing. “I DO NOT WANT TO CLOSE IT

There are some hard facts that need to be understood. 5000 cars a day pass over the crossing and 220 trains per day, the crossing is closed for 32min per hour during the day causing traffic logjam and road safety issues in the centre of the village.

With planning permission for over 1000 new homes granted in the vicinity of Bramley, rail traffic predicted to increase by up to 50%

When the line is electrified the queues will become longer and more frequent, the situation in Bramley will become totally intolerable.

Network Rail have announced their intention to close the crossing permanently from 2019 and that they wish to work with BDBC to fund road improvements from the LIF fund. Bramley has LIF funding available to a maximum of £250,000

The cost of providing a Bramley bypass will be about £20 million including a new road bridge, constructing or widening existing roads and providing a disabled access foot bridge so that villagers can access the school, the shop, the bakery and the pub.

I accept that one day the crossing will be closed, however this must not be done until a suitable alternative route is constructed for traffic and pedestrians. The time scale suggested by Network Rail is totally unworkable as is their suggestion for funding from the LIF grant system .I will be working with our MP, HCC Highways, BDBC ,my fellow councillor and the Parish Council to ensure the best possible outcome for Bramley This is without doubt the biggest challenge Bramley has faced in living memory ,we must not bury our heads in the sand and hope it will go away – IT WONT – we must face it and fight it.

My email address is Cllr.nick.robinson@basingstoke.gov.uk

Report from Cllr Venetia Rowland

  • On Monday 19th September Councillor Robinson and myself attended a HCC briefing for the roadworks planned for the A33 and surrounding areas.
  • The A33 Popley Way is reported as now complete. A33 Ringway Scheme deferred –to be completed in parallel with A33 Crockford and Binfield Schemes due an electrical cable which was found – a significant cable!
  • A33 Binfields and Crockford (Red Man) Roundabouts have LGF funds allocated for 2015/16, 2016/17 and 2017/18
  • It should be noted that currently HCC has NO plans to look at any additional capacity within Bramley on the issue of the closure of the level crossing.

COUNTY COUNCILLOR

No report received.

Appendix C – Finance

 

Bank Reconciliation
21st September 2016
Closing Balance from statement #039 3rd September 2016 £101,973.05
Income      
17 Aug 16 000064 Allotment rents 62.00
20 Sep 16 000065 Burial Ground fees 21.00
20 Sep 16 VAT claim Q4 2015/16 9,530.64
£9,613.64
Expenditure  
17 Aug 16 510  Bramley Village Hall – hall hire July 36.00
17 Aug 16 511  Bulpitt Brothers – Churchyard maintenance 720.00
17 Aug 16 511  Bulpitt Brothers – Bramley Green grass cutting 420.00
17 Aug 16 512  Rialtis Business Solutions – software maintenance 135.60
21 Sep 16 513  Litter Warden salary 291.67
21 Sep 16 514  Clerk’s salary 1,156.15
21 Sep 16 515  HMRC – Tax/Nics – Q2 1,238.10
21 Sep 16 516  Greenhouse Graphics – Leaflets re level crossing 220.00
21 Sep 16 517  Bramley Village Hall – Hall Hire – August 24.00
21 Sep 16 518  Bulpitt Brothers – Churchyard Maintenance 900.00
21 Sep 16 519  Came & Company – Insurance 2016/17 1,350.24
21 Sep 16 520  BDO llp – External audit fees 480.00
£6,971.76
 Balance including uncleared cheques £104,614.93