Minutes of the Meeting of the Council
Date: | Tuesday 15th January 2019 | Time: 7.30pm |
Place: | Bramley Room, Bramley Village Hall | |
Present: | Cllr Durrant (Chair) | Cllr Bell (Vice-Chair) |
Cllr Oborn | Cllr Flooks | |
Cllr James | Cllr Munday | |
Cllr Capel | Cllr Ansell | |
In attendance: | Maxta Thomas (Clerk) | 8 members of the public |
Cllr Vaughan (County) | ||
Apologies: | Cllr Tomblin | Cllr Rowland (Borough) |
Cllr Robinson (Borough) | PCSO Emma Page |
Action |
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1 | Apologies for Absence |
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As listed above. |
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2 | Declarations of Interest |
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None. |
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3 | Minutes of the Last Parish Council Meeting |
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3.1 |
The minutes of the meeting held on 18th December 2018 were unanimously agreed to be a true and accurate record, were signed by the Chairman. |
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3.2 |
Matters arising |
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4 | Open Forum |
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Cllr Durrant invited comments and questions from the public. There were no questions. |
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5 | County Councillor Report |
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Cllr Vaughan gave a verbal report:
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6 | Borough Councillor Report |
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Both Ward Councillors absent, so no report. |
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7 | Planning & Development |
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7.1 |
New applications
T1 London plane: crown reduce No objections unanimously agreed – Bramley PC is happy to defer to the BDBC tree officers view. Clerk to process
Erection of a one and half storey rear extension with associated internal and external alterations Andy Klemz spoke on this application in his capacity as agent. He made the following points:
Cllrs noted the following:
After some discussion, no objection unanimously agreed, subject to above comments. Clerk to process.
Erection of a single storey rear extension
The Clerk finally noted the new outline application for 350 houses at Upper Cufaude Farm, which appeared on the BDBC planning portal today. On consultation with BDBC, this application will be considered at the next Planning Committee meeting on 13th February. |
Clerk
Clerk
Clerk |
7.2 |
Approvals/refusals – these were noted, particularly the refusals of both the 6 Churchlands and Minchens Court applications. Cllr Durrant noted that the NDP played a key role in the DC Committee’s decision to refuse these applications.
The Clerk noted Cufaude Lane proceedings. |
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8 | Parish Environment |
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8.1 |
Bramley Station – upkeep proposals – Cllr Ansell to still obtain more quotes. Cllr Durrant noted that he felt that the onus should be on GWR to obtain plans and quotes; however, their current solution is to just place weed killer on the site. Cllr Ansell to speak with the station manager on this.
Cllr James noted that the area behind the waiting room is full of rubbish and needs maintenance. Cllr Ansell to put in a complaint to Network Rail. Any work would need to wait until the LIF project work is complete. |
Cllr Ansell
Cllr Ansell
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8.2 |
Update on Bramley Level Crossing – Cllr Durrant has been liaising with Network Rail on the future status of Bramley level crossing and station. The most recent update from them has stated that:
Cllr Oborn noted that the ticket machine had been removed and asked whether it would be replaced – it was felt that this would be unlikely. Cllr Vaughan asked if Persimmon had put s.106 money towards the station area. This is being chased down through the LIF project – the funds are currently with the County Council. Cllr Durrant noted that the PC does not oppose a possible footbridge in Bramley, but that such a project must be a fully inclusive safe route across the railway line that does not destroy the character of the village centre. |
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9 | Clerk’s report & Administration |
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The Clerk updated the Council on the following:
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9.1 |
IT Project update – the invitations to tender were issued just before Christmas, and the deadline for responses was 14th January. Just one tender has been received, and this will be reviewed by the working party prior to the February PC meeting. Cllr Ansell to contact other invitees to chase for responses. |
Cllr Ansell |
9.2 |
Parish magazine article – Cllr Durrant is due to write the next article. The deadline is 15th February. |
Cllr Durrant
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9.3 |
2019/20 budget and precept (see appendix B) – the Clerk has distributed a revised version to all councillors as a discussion document. She noted that the precept decision must be made by 31st January 2019.
Cllr Durrant noted that approximately £45k of expenditure is fixed, and the rest is variable (grants etc). He also noted that an £85,240 precept would mean no increase per household. Councillors should also bear in mind the increase last year and the reasons for it. It was also noted that ASB problems persist in the Parish, particularly with vandalism at Clift Meadow. After some discussion, Cllr Durrant proposed adopting the 2019/20 budget, and Cllr Munday seconded the motion. This was unanimously agreed. Cllr Ansell proposed a precept for 2019/20 of £85,240, and Cllr Durrant seconded the motion. Unanimously agreed. Clerk to submit precept request to BDBC. |
Clerk |
10 | Reports |
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10.1 |
Reports from Parish Council representatives |
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a. |
Allotments and Burial Ground –
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Clerk
Cllr James |
b. |
Village Hall Trust – Cllr Oborn gave a brief verbal update.
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c. |
Clift Meadow Trust – no meeting, so no formal report. There are some outstanding issues and actions:
i. Fencing and barrier options – after issues before Christmas with vehicles being driven on to Clift Meadow, the Minchens Lane developers have put a temporary barrier up at the new footbridge. BDBC have confirmed that this should be made permanent – Clift Meadow will be accessible for pedestrian traffic, but not vehicles. A grant application has been received from CMT for a barrier at the Bramley Arms. The Clerk has requested a quote for a stick and post fence along one side of the new footpath, which would further inhibit vehicles. BDBC should be contacted re possible barrier options that might be acceptable. It was suggested that bollards on the Clift Meadow side of the bridge would be effective, and then what was agreed in the planning application for the Bramley Inn end. The planning permission also states that the hedgerow should be planted. Cllr Flooks to checking planning permission and take forward. Planned adoption of the new path should be checked, as the Parish Council does not wish to adopt it – this should be BDBC. |
Cllr Ansell
Cllr Flooks
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d. |
Police & Neighbourhood Watch – no report received. Meeting on 18th January with PCSO. |
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e. |
Highways/Footpaths
i. Rights of Way vegetation priority cutting list – Cllr Ansell has reviewed this list, and recommended that the following footpaths should be on the list:
These were unanimously agreed – Clerk to action. |
Clerk |
f. |
Road Safety Project – Cllr Ansell met with the consultants before Christmas. They have submitted plans to date for the junction to HCC for feasibility. Cllr Ansell has also placed a request to check remaining funds in the LIF allocation. |
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10.2 |
Chairman’s report
Cllr Ansell has received a response from the portfolio holder at BDBC, who has passed data to their resident experts who are analysing the data. It was suggested that Bramley data could be sent to local press. It was unanimously agreed to release the report through the PC website and social media. |
Clerk |
11 | Consultation documents requiring consideration |
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11.1 |
Draft Transport Strategy – details of this have been distributed to all councillors. The deadline is 28th January.
The Rapid Transport system from Razors Farm into Basingstoke is the closest that the strategy gets to Bramley. There is little of rural transport mentioned, and no mention of air quality. Clerk to respond accordingly. |
Clerk |
12 | Grant Applications |
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12.1 |
Installation of barrier between Clift Meadow and Bramley Inn car park – this application is for a total of £3,436 + VAT for the installation of 46 metres of knee high fencing along the pub car park boundary.
Cllr Durrant proposed giving the grant, with the proviso that CMT look at a slightly more robust rail. This was unanimously agreed. Extra expenditure was agreed as necessary. |
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12.2 |
Funding for the 2019 Bramley Fete –this application is for a total of £3,500 for the planning and preparation of this year’s fete, to be held in early May in conjunction with St James Church.
The Clerk noted that this is a considerable increase on the grant given last year (£1,500). The Chair of CMT stated that there is a demand to put on a bigger event for this year – complaints were received last year about the lack of attractions. CMT are also looking to raise funds through local company sponsorship, although the same firms have been asked to supply raffle prizes, and sponsor the fireworks event. CMT have also pointed out that the Bramley village fete has only recently been resurrected as an annual event, and as such is still working to gain support and loyalty among stall holders and residents. Cllr Ansell proposed that the grant be given, unanimously agreed. Clerk to process. |
Clerk |
13 | Finance |
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13.1 |
Payments and reconciliation approval – see appendix C
The Clerk noted the payments on the reconciliation. She noted the following extra payment not appearing on the reconciliation:
It was unanimously agreed to approve the payments– Clerk to process. |
Clerk |
13.2 |
Acknowledgement of Receipts – see appendix C
Receipts were noted. The Clerk noted that she will be submitting a VAT claim early by the end of January for approximately £492. |
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14 | Date of Next meeting |
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The next meeting will be held on Tuesday 19th February 2019. |
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15 | Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings |
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None. |
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16 | Confidential Items |
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None.
The meeting closed at 10.04pm |
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Signed: …………………………………………………………………. Date:………………………………………
(Chairman)
Appendix A – Planning Summary
Approvals/Refusals*
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18/03184/HSE – 6 Churchlands Bramley
Erection of a part first floor and part one and a half storey side extension |
Refused
Objection |
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T/00451/18/TCA – 3 Churchlands Bramley
Mature Ash (T1): Approx. 18 metres tall and 14 metres wide Hawthorne (T2): Approx. 4 metres tall and 3 metres Hawthorne (T3): Approx. 4 metres tall and 3 metres wide Hawthorne (T4) – Approx. 4 metres tall and 3 metres wide Hawthorne (T5) – Approx. 4 metres tall and 3 metres wide All to be felled to ground level. |
Granted
No objection to ash tree, comments on hawthorn |
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18/03304/FUL – The Upper Barn, Middle Barn And South Barn Minchens Court Minchens Lane Bramley – AMENDED
External alterations to create new door openings from existing window openings, new entrance canopies and new roof lights. Erection of enclosed and secure bin and cycle stores, along with additional cycle and car parking spaces for visitors |
Refused
Objection |
Pending Applications*
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17/00942/FUL – Land Adjacent To The Oaks Cufaude Lane Bramley
Change of use of site as a private gypsy site for one family comprising a mobile home, utility room and touring caravan |
Objection
Appeal to be heard on 2nd April |
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18/01226/VLA – Land At The Street The Street Bramley
Removal of reference to the Designated Protection Order under clause 16.10 of the Section 106 agreement relating to planning permission 15/02682/OUT |
Clarification sought |
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18/01982/LDEU – Cufaude Courtyard, The Lodge Cufaude Lane Bramley
Application for Certificate of Lawfulness for the use of The Lodge as a single dwelling house (Use Class C3) |
No objection |
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18/03083/VLA – Land At Minchens Lane Bramley
Variation of Section 106 agreement to remove the obligation to provide the north west footbridge from Clift Meadows to the site |
No comment – PCs own application |
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18/03486/OUT – Land At Goddards Farm Goddards Lane Sherfield-on-Loddon
Outline planning application for the erection of up to 90 dwellings with public open space, landscaping and sustainable drainage system (SuDS). Demolition of garages to form a vehicular access point from Bow Drive and replacement garaging. All matters reserved except for means of access |
Objection
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T/00488/18/TPO – 4 St James Close Bramley Tadley
Western Red Cedar to rear of property to be crown lifted to height of 4/5 metres all round, by removing secondary branches only |
No objection |
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18/03145/ADV – Land At The Street The Street Bramley
Display of housing development sign |
Objection |
*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.
Appendix C – Finance