Parish Council meeting minutes – 15th December 2020

·         Air quality monitor – Cllr Ansell has downloaded recent data, and needs collate.  He will report at the January meeting.

·         Leaves – Cllr Durrant noted that drains and gullies are blocked.  Clerk to report to Highways.

·         Clift Meadow hedge – Cllr Capel reported that the hedge is due to be cut again in late January.

Clerk

Cllr Ansell

Clerk

·         None.

·         Cllr Durrant noted the continuance of the Lengthsman scheme, but that the money is unlikely to increase for 2021-2022.

·         HCC have just been awarded the Electric Vehicle Excellence award for installing over 1000 electric vehicle recharge points.

·         Cllr Durrant and Clerk noted that gulleys and drains are not being cleared regularly by Highways, leading to flooding issues later in the winter.

Cllrs Tomblin gave a verbal report:

·         Local Plan – Members Advisory Panels to be set up to look at policies from January to March.  Site selection will not be until after elections in May.

·         Basingstoke Vaccination Centre will be at Centrecourt Hotel from today.

·         Fly tipping – just completed 25^th successful conviction for fly tipping.

·         Smart Ways of Working – this will include the refurbishment of the Deanes building and the closure of Parklands.  It is planned that staff will hot desk, and hold remote meetings.  Rooms for Council meetings are being reviewed.

·         Budget consultation – deadline of 3^rd January 2021.

·         Manydown Overview Committee – s.106 agreement to be finalised in spring of 2021.  Developers hope to be on site in January, looking at site access, and then archaeological trenches in March for 7 months.  Utilities and roads should be beginning to be placed at the end of 2021.  First bricks should be laid in January 2022.

SSE happy with PC proposals, and are very supportive.

St James Park – still need to investigate.

Bramley Green – to be cut twice a year.  Cllr James to give Clerk the details.

Cllr James

It was unanimously agreed that the ITT should be issued in its current form subject to changes from Cllr James, with a view to deciding the winning tender at the January meeting.  Clerk to take forward.

Clerk

Youth Club cost – Cllr Durrant noted issues with attendance numbers prior to lockdown, and the need to change who it is run by in the future.

Granary contingency – need to check the building for wear and tear.  Have been advised to remove the bat boxes – Clerk to check with BDBC when this should be done.

Clerk

Cllr Flooks briefly summarised the December Planning Committee meeting.

Big discussion round water issues – check recording.

i.            New applications – there are no new applications requiring attention at this time.

ii.            Update on St James Park s.106 issues – next review is in January.  No further update since December planning committee meeting – see appendix B.

Cllr Tomblin is liaising with officers to ensure that the allotments are finished to BDBC standards.  Quotes are being obtained for secure fencing and a gate for the allotments.

iii.            Deed of Variation – St James Park – the Deed of Variation legal agreement has been raised to change the s.106 agreement to reflect that management of the play area and kickabout areas will fall to the management company rather than the Parish Council.  There is a formal planning application out for consultation at the moment.  Once this is complete, and if all parties are in agreement, then the legal documents can be signed.

iv.            Local Plan consultation response – Bramley PC has submitted a thorough response to this consultation, which can be viewed on the Parish Council website.  Due to the deadline dates, the responses were agreed via email.  Cllr Durrant proposed ratifying the PC response.  This was seconded by Cllr Tomblin and unanimously agreed.

v.            Cllr Durrant noted an email received from Pegasus Group, who are handling new proposals for a battery storage installation on 3.4 hectares of land to the SE of the electricity sub-station, opposite Burlington Way.  This proposal has nothing to do with existing proposals further north of the sub-station.

Clerk to request a map of the site to clarify where they are talking about.  Clerk to set up an online meeting, possibly before Christmas.  Cllrs to let Clerk know availability.

Clerk

·         Village Gates – the CSW team are working on having the survey ready for publication in the February edition of the Parish Magazine.  The final version will be circulated to councillors ahead of publication.

·         Street sweeping – BDBC has done further street sweeping, but there are still areas to be addressed.  These will be dealt with by the Lengthsman (at the Parish Council’s expense) in the next few days.

·         The Clerk noted that the broken fence at Kirby Drive has now been fully removed by Taylor Wimpey.

Allotments- 3 plots have been handed back, so there are three vacancies.  Offers to be made to next people on waiting list.  Allotment rent letters to go out before Christmas.

Cllr James

Cllr Capel gave a verbal update.

·         Trustees are looking for grants from other sources as well as the PC.

·         CMT have asked if the PC would be willing to assist with the purchase of a ride-on lawnmower.

·         CMT are putting together list of projects for coming year.

·         Path widening needs to be carried out.

·         Very low income, but ticking over.  This is being constantly re-assessing.

·         New policies and procedures are now up on the website.  These have been signed by all Trustees.

·         Various fund raising options are being considered.

·         CMT has asked who is responsible for the balancing pond at St James Park, and also the ditch not clearing properly.  The Clerk and Cllr Durrant confirmed that Persimmon has responsibility.

·         Cllr Capel noted a large gathering of people last weekend, with lots of rubbish especially broken glass.  The situation is being monitored by police.

There is a broken footpath sign at Bramley Frith – Clerk to report to HCC.

Clerk

Clerk to chase to see if a firm schedule is in place yet.

Clerk

There are three proposals of immediate concern to Bramley Parish:

·         A reduction in grants to Parish Councils for grass cutting

·         A reduction in the frequency of grass cutting for Borough and County Council owned areas

·         Introduction of charges for rural car parks in Whitchurch, Overton, Kingsclere, and Bramley to help with the costs of maintaining them.

Councillors to let Clerk have comments, who will collate and respond on behalf of PC.

All/ Clerk

The Clerk noted the payments for December.

It was unanimously agreed to approve the December payments – Clerk to process.

Clerk

There have been no new receipts.

The meeting closed at 21.20pm

Replace the clay tiles on lobby roof with slate tiles

·         Cllrs expressed concerns about the replacement of traditional clay tiles with slate tiles.  Slate tiles are not in keeping with character of building.  Cllrs to be guided by BDBC Conservation Officer unanimously agreed.  Clerk to respond accordingly.

Clerk

Erection of single storey rear extension to dining room and replacement of conservatory

·         No objection unanimously agreed.  It was noted that the extension would be visible from the front of the property, which is not the front elevation as detailed in the plans.  Clerk to respond accordingly.

Clerk

T1, T2, T3 – Western Red Cedars: prune.

·         Defer to BDBC tree officer unanimously agreed, but comment about the amount of tree work within this part of the Conservation Area.

Clerk to process.

Clerk

Variation of Section 106 agreement attached to 14/01075/OUT to enable the transfer of the Equipped play area, northern kick about and southern kick about areas to the existing management company instead of the Parish Council

·         Bramley PC will be a signatory to this agreement, so cannot comment on this application.

·         20/03092/HSE – 70 Moat Close Bramley

Erection of two storey side and single storey front and rear extension

o   No objection unanimously agreed.  Clerk to process.

·         20/03124/HSE – 103 Coopers Lane Bramley

Two ground floor pitched roofed extensions

o   Not clear if there will be a loss of parking facility – this should be considered when determining this application.

o   Otherwise, no objection unanimously agreed.  Clerk to process.

Clerk

Clerk

These were noted.

The inquiry hearing for this appeal was to be held online on 17^th November for four days.  Several members of Bramley Parish Council attended.  The decision was issued late last week, and the appeal has been allowed.  This means that planning permission has been granted subject to conditions laid out in the appeal decision statement.

The lack of 5 year land supply was given as a primary reason, although the Inspector also noted that the views across the Conservation Area were not detailed as important in the Bramley Neighbourhood Plan.  He also noted that Bramley is well served for facilities, despite strong PC representation that those facilities are at breaking point.

Cllrs noted their dissatisfaction with this decision.  Cllr Durrant noted that the NDP should be revisited to take account of this – it is due for updating as the Local Plan Update progresses.

The outcome should be reported on the PC website and social media.  Cllr Durrant proposed putting together a formal response from the PC to the local community.  It was agreed that this should be investigated.

Thames Water have admitted that there is an issue with the sewage supply to Bramley.  The solution put forward in 2014 would not have solved the sewage overspill.  The modelling is complete and they have 3 options. They will notify the Parish Council of their decision, but essentially for more housing a new main to Sherfield would possibly be required.  The pumping and storage system is currently not working correctly.

• Highways issues – gateway feature, kerbs, drainage issues.  Highways want all of the amended plans in one go so that they can approve them.  BDBC to contact HCC to follow up.
• Replacement trees by Clift Meadow car park – mature young trees to be planted in this planting season.
• Balancing pond – it will be up to the management company to remove the fencing.  Persimmon to chase this.
• Clift Meadow lights – Persimmon agreed that the vandalised lights should be cleared as a matter of urgency.  All parties are happy with the new proposals.  The procurement process is around 8 weeks, subject to final agreement from BDBC.
• Clift Meadow path – Persimmon has accepted that they need to lift the path and camber it.  They will present a drawing for approval to the Parish Council and BDBC.  Persimmon want confirmation from BDBC that this will not be a material change to the planning permission.
• Allotments – fencing and hedging has been placed.  Gates to the area are not very well oriented.  The allotments are almost ready.  Still waiting on the developers legal team for the lease agreement.

Meeting closed at 8.58pm

Erection of two storey side and single storey front extensions and new front bay window following demolition of existing garage

No objection

Erection of first floor rear extension

No objection

Erection of single storey rear extension

No objection

G4 – 2 no.. Flat Lawson Cypress to reduce in height, to leave at circa 6m from ground level, this will allow the Silver Birch Tree to flourish as it is currently being suppressed.

G5 – Leylandii to reduce in height by circa 40%. leaving at a height of circa 6m,

T6 – 1 no. Willow, sited within the Leylandii, to reduce lateral limbs over the garden by 5m, back to the 1st fork.

T7 – Silver Birch. Fell to lowest level due to it being dead.

T8 – Indian Bean, to remove the northern 1st lateral limb at 2m back to the main stem.

T9 – 1 no. Yew Tree, sited on the Eastern, highway boundary, adjacent to the building; northern lateral tertiary foliage to reduce back in by 2m, back to best practice pruning, stem diameter no greater than 25m

T10 – 1 no Diodora Cedar, footpath highway crown lift over the footway to 2.5m from ground level, tertiary foliage no greater than 25mm – as shown in the photograph.

Defer to tree officer, comments

Variation of Conditions 1, 6, 8, 9, 10, 15, 17, 20 and 21 of 19/00464/FUL to amend drawing numbers to allow for improved siting and alterations to the detailed design of the dwellings. Including amended wording of conditions 6, 8, 10, 15, 20 and 21 to allow the removal of conditions 9 and 17.

Objection

Single storey rear garage extension 2.2 metres by 3.25 metres

No objection

1 Sycamore: fell

Defer to tree officer, comments

Conversion of ground floor from tanning salon (sui generis) and retail (A1) to 2 no. one bedroom flats and retail (A1)

The erection of 1 no. dwelling and associated parking and access

Erection of 1 no. single storey dwelling to provide accommodation for parents, associated landscaping and access following demolition of stable/home office

ell/Pruning works as per tree survey report August 2020

Single mature Lime tree: prune

Change of use of land to the side and rear of the house to residential land and erection of a 1.8m high fence

Single mature Lime tree: prune

T1 London plane: prune.

T2 Lime: reduce lower limb.

Remove ground floor internal wall. External improvements including brickwork repairs, replacement patio door and repairs to paving

NB: This property is in a neighbouring Parish