Parish Council meeting minutes – 17th November 2020

BRAMLEY PARISH COUNCIL

 

Minutes of the Meeting of the Council

Date: Tuesday 17th November 2020 Time:                                    7.30pm
Place: Online
Present: Cllr Durrant Cllr Tomblin
  Cllr Bell Cllr Oborn
  Cllr Flooks Cllr Capel
  Cllr Ansell Cllr James
In attendance: Maxta Thomas (Clerk) 1 member of the public
  Cllr Nick Robinson (Borough) Cllr Tomblin (Borough)
  Cllr Vaughan (County)
Apologies: Cllr Munday

 

Action
1 Apologies for Absence
As listed above.
2 Declarations of Interest
None.
3 Minutes of the Last Parish Council Meeting
3.1 The minutes of the meeting held on 20th October 2020 were unanimously agreed to be a true and accurate record of those meetings and were signed by the Chairman.  

 

3.2 Matters arising  
·         The Clerk noted that she has now written to the Football Club re parking on the verge.

·         Climate Change and Air Quality strategy – Cllr James has submitted a response on behalf of the Parish Council.

·         Cllrs Oborn and James have made contact with the BDBC environment officer.

 

 

4 Open Forum
Cllr Durrant invited comments and questions from the public.

·         None.

 
5 County Councillor Report – see appendix A.

·         £3.28 m has been granted by Government to create more walking/cycle routes in Hampshire. New cycleway to be created in Brighton Hill. Care must be taken to avoid such decisions as closing Fleet High Street.

·         HCC finances; our financial management means that we have been able to cover the £39.7 m of unfunded costs and losses experienced so far due to the pandemic. However, as part of the overall £1bn payment from Government to local councils, we have received £8.8m which falls well short of expectations.

·         Over the next 3 years the Covid costs are likely to amount to c£210m; we continue to press the Government to fund the full financial consequences of the pandemic.

·         As at 15th November, there were 619 new cases of Covid in Hampshire.

·         New North Hampshire hospital building likely to be either at junction 7 or at the existing hospital site.

 
6 Borough Councillor Report

Cllrs Tomblin and Robinson gave a verbal report:

·         BDBC needs to save £3.5 million to achieve balanced budget.  Some overspend due to Covid.

o   Due to the Covid situation, BDBC are reviewing the grant that goes to Anvil Trust.

o   Grants are available for small business affected by pandemic.  Will include people who typically work from home, and community buildings.

o   BDBC will not be cutting bin collection services.

o   BDBC received £17 million income from commercial rents, £8 million from Council Tax, £7.5 million from service fees and charges, roughly £3.5 million each from Government grants and investment income, about the same from business rates.

·         Cllr Robinson noted the planning appeal inquiry hearing for the Land South of Silchester Road (20/00319/FUL).

·         Cllr Tomblin noted the next Manydown meeting scheduled for 15th December.

·         Cllr Tomblin – Climate change planning guidance document.  BDBC cannot do an SPD on the Local Plan for legal reasons.  Cllr Tomblin is looking at alternative routes.

·         BDBC are possibly looking at closing the Parklands building completely, which would require a refurbishment of the Deane’s building.  This streamlining may well include many officers working from home more as a matter of course.

·         Local Plan Update – the Selected Sites deadline is the end of 2021.  Member Advisory Panels to select sites after elections in May.

 
7 Parish Environment  
7.1 Update on Wildflower meadow proposal for Bramley Green – Cllr James has contacted the Stratfield Saye Estate but has not heard back yet.  He is also looking at planting options for bulbs rather than ‘flower bomb’ seed packets.  The PC needs to ensure that whatever is planted is in the correct environment and indigenous to Bramley Green.

Cllr Durrant noted that there is a patch of land by the St James Park allotment site where wild flowers are coming through.  This particular land has not been landscaped or maintained as yet.  He questioned whether this could this be another spot for a wild flower meadow.  Clerk and Cllr James to investigate.

 

 

 

 

 

 

 

Cllr James/ Clerk

8 Clerk’s report & Administration  
8.1 Parish magazine article – the next article will be for the February edition, as there is no magazine in January.  
8.2 2021-2022 draft budget – the Clerk has distributed the draft budget for next year.  This currently is still very much a work in progress, but will be finalised ready for the December meeting.  The Council Tax Base figures are not expected to be confirmed until 11th January 2021, which means the precept cannot be finalised until after that date due to the increase in housing in Bramley in the last 12 months.

Councillors were invited to think about any projects they feel should be discussed and included in the 2021-22 budget, and to contact the Clerk accordingly.

 

 

 

 

Clerk

 

 

Clerk

8.3 Concern re Bramley Community Facebook group

Cllr Durrant highlighted a concern raised about the group by a resident.  The concern is that the page can be seen as an arm of the Parish Council, which in fact it is not.  The resident has suggested that the Community FB page changes it name, and that the PC has its own Community group.

The PC does already have its own FB page.  The Community FB group is not under the Parish Council’s control, nor has it ever been – a point that has been made on several occasions before.  Cllr Durrant suggested that  the Bramley PC FB page and website should be promoted more.  This was unanimously agreed.  Clerk to take forward.

 

 

 

 

 

 

 

 

Clerk

9 Reports  
9.1 Reports from Parish Council representatives  
a. Planning Committee – see appendix B.

Cllr Flooks briefly summarised the October Planning Committee meeting.

Bramley Brook – Cllr Durrant has been keeping an eye on the area.  The culvert at Bramley Lane is very blocked and needs some urgent work.  The Clerk has taken this up with Highways, but has had no response.  Clerk to send info to Cllr Vaughan.

s.106 for Clift Meadow – no progress on as yet.  The Clerk and Cllr Durrant continue to chase.

The planning inquiry for Land South of Silchester Road (20/00319/FUL) began today, with representatives from Bramley PC attending.  The inquiry is scheduled to last until Friday of this week.

Cllr Tomblin noted that the case officer is visiting Apple Dene tomorrow.

Bramley View – extra street lights are going to be taken down after enforcement action.

i.            New applications – there are no new applications requiring attention at this time.

 

 

 

 

Clerk

b. Environment

·         Village Gates – Clerk to chase CSW team on the speeding survey.

·         Air quality monitor – Cllr Ansell to check results and report back.

·         Street sweeping – leaves to be cleared by Lengthsman/external contractor.  Clerk to organise.

·         The Clerk noted that the Lengthsman budget for Bramley PC was used up by June 2021.  Therefore, a number of tasks would fall under his jurisdiction is now costing the Parish Council contractor fees.

·         Clift Meadow hedge – Cllrs questioned why it has been cut down further.  Cllr Capel to raise with the Clift Meadow Trustees.

 

Clerk

Cllr Ansell

Clerk

 

 

 

 

 

Cllr Capel

 

c. Allotments and Burial Ground – see appendix A.

i.            Proposal for a Memorial Bench at the Burial Ground – Cllr Durrant proposed a circular bench around a tree, on which memorial plaques can be places for those would like to be interred in Bramley but cannot because of the high water table.  This was unanimously agreed.  Cllr Durrant to take forward.

ii.            Burial Ground and Bramley Green maintenance quote – the Clerk confirmed that she has received a quote from the existing contractors.  However, since this quote, they have decided that they will cease trading as of 31st March 2021.  The Clerk advised that new tenders should be sought, with a detailed outline of the work expected.  Clerk to draw up an invitation to tender, and circulate for comment.

 

 

 

 

Cllr Durrant

 

 

 

 

 

Clerk

d. Village Hall Trust – see appendix A.

·         Trustees are aware that a grant for curtains may not be forthcoming in current Covid lockdown situation.

·         Little Apples is continuing as normal.

·         Exploring solar panel proposals and grants, with assistance from Cllrs Oborn and James.  They are also assisting the Clift Meadow Trustees with similar proposals and grants

 

 

e. Clift Meadow Trust – see appendix A.

Cllr Capel gave a verbal update – there is nothing to report at this time.

Cllr Durrant noted that he has written to the Chair of CMT about the flooding outside the Pavilion.

 

 

 

f. Police & Neighbourhood Watch – see appendix A.  
g. Highways/Footpaths – see appendix A.  
h. Road Safety Project – no further update at this time.  Clerk to chase for timeline. Clerk
i. Chairman’s report – no report.  
10 Consultation documents requiring consideration  
10.1 Issues & Options consultation – Local Plan

The Clerk has collated all received comments for this consultation and circulated to Councillors.

Cllr Durrant asked all Councillors to carefully read the current summary of comments and then let the Clerk know if they have anything to add.  The Clerk will submit the final response when ready.

Cllr Tomblin noted that the SHELAA is one of the appendices to this consultation, and that BDBC officers are happy to receive any comments about it at this time.  It was agreed that Bramley PC should be commenting on the sites at this stage.  Cllr Durrant and Clerk to take forward.

 

 

 

All

Clerk

 

 

 

Cllr Durrant/ Clerk

11 Grant Applications  
None.  

 

12 Finance  
12.1 Payments and reconciliation approval – see appendix C

The Clerk noted the payments for November, and the new format of the bank reconciliation.

It was unanimously agreed to approve the November payments – Clerk to process.

Cllr Bell proposed that further funds be put forward for vulnerable people in the current lockdown – it was agreed that this should be explored.  Clerk to contact John Lenton at St James Church.

 

 

 

Clerk

 

 

Clerk

12.2 Acknowledgement of Receipts – see appendix C

Receipts were noted.  The clerk further noted that she has submitted a VAT claim for the second quarter of 2020-21, but the funds have not yet been received.

 

 

13 Date of Next meeting  
The next Parish Council meeting is scheduled for Tuesday 15th December, and will be online.  
14 Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings  
None.  
15 Confidential Items  
None.

 

The meeting closed at 9.26pm

 

 

 

 

 

 

Signed:                 ………………………………………………………………….      Date: ………………………………………              

(Chairman)

 

Appendix A – Briefing Notes

ENVIRONMENT

No written report received.

 

COMMUNITY SPEEDWATCH

These are the results of the latest deployment of our Speed Indicator Device (SID) on Silchester Road, close to Bramley Corner between Monday 19th October and Wednesday 28th October. The SID was positioned facing oncoming traffic coming from the direction of Pamber End

  • Top speed recorded was 63 mph on Monday 26th October at 18:19
  • 15,722 vehicles were recorded passing the SID
  • 7% of vehicles passing the SID were exceeding the 30 mph speed limit on Silchester Road
  • 240 (1.52%) movements were recorded up to 10mph to account for pedestrians and cyclists

 

These are the results of the latest deployment of our Speed Indicator Device (SID) on Minchens Lane between Wednesday 28th October and Tuesday 10th November. The SID was positioned facing oncoming traffic coming from the direction of Oliver’s Lane

  • Top speed recorded was 57 mph on Saturday 31st October at 00:29
  • 14,334 vehicles were recorded passing the SID
  • 5% of vehicles passing the SID were exceeding the 30 mph speed limit on Minchens Lane
  • 95 (0.66%) movements were recorded up to 10mph to account for pedestrians and cyclists

 

ALLOTMENTS/BURIAL GROUND

No written report received.

 

VILLAGE HALL TRUST

No written report received.

 

CLIFT MEADOW TRUST

No written report received.

 

POLICING & NEIGHBOURHOOD WATCH

No written report received.

 

HIGHWAYS/FOOTPATHS

No written report received.

 

ROAD SAFETY PROJECT

No written report received.

 

BOROUGH COUNCILLOR REPORT

No written report received.

 

COUNTY COUNCILLOR REPORT

  • Following the Prime Minister’s announcement on new national restrictions which will begin on 5 November to help prevent the spread of coronavirus, Hampshire County Council is reminding people to act responsibly and follow latest Government guidance when visiting outdoor spaces
  • Ahead of the start of further national lockdown measures beginning on 5 November, Leader of Hampshire County Council, Councillor Keith Mans has today reiterated the Local Authority’s commitment to supporting efforts to drive down the COVID R-rate.
  • Apprenticeships and skills training opportunities for jobseekers in Hampshire and Surrey will be given a welcome boost following the announcement of £3 million in new funding from Hampshire County Council and the European Social Fund (ESF).
  • Hampshire County Council has partnered with the Environment Centre to help residents save money on their energy bills while helping reduce Hampshire’s overall carbon emissions
  • Hampshire County Council is asking residents how their attitude to food waste is changing via a new county-wide survey.

 

Appendix B – Planning Committee Minutes

 

Minutes of the Meeting of the Planning Committee

Date: 11th November 2020 Time:                    7.30pm
Place: Online via Zoom
Present: Cllr Chris Flooks (Chair) Cllr Malcolm Bell
  Cllr Liz Capel Cllr Alan Munday
In attendance: Maxta Thomas (Clerk) 1 members of the public
Apologies: Cllr Chris Tomblin (Borough) Cllr Nick Robinson (Borough)

 

Action
1 Apologies for Absence
As listed above.
2 Declarations of Interest
Cllr Bell declared an interest in item 4.1.a and took no part in the vote on this item.
3 Minutes of the Last Planning Committee Meeting
3.1 The minutes of the Planning Committee meeting held on 14th October 2020 were unanimously agreed and signed off by the Chairman.  

 

3.2 Matters arising  
None.  
4 Planning & Development  
4.1 New Applications  
a. 20/02647/RET – 21 Apple Dene Bramley

Change of use of land to the side and rear of the house to residential land and erection of a 1.8m high fence

  • Cllr Bell took no part in the vote for this item.
  • There is some question of whether this is MOD land or not.  It is possible that part of the strip of land may belong still to the developer.
  • The application is retrospective – the work has already been done.
  • No objection, but ownership of the land should be clarified before permission given.  Unanimously agreed.  Clerk to process.
 

 

 

 

 

 

 

 

Clerk

b. 20/02676/HSE – 49 Longbridge Road Bramley

Erection of two storey side and single storey front extensions and new front bay window following demolition of existing garage

Loss of garage space, but there does not appear to be a parking issue.

  • No objection unanimously agreed.  Clerk to process.
 

 

 

 

Clerk

c. T/00503/20/TPO – 16 St James Close Bramley

Single mature Lime tree: prune

  • Defer to tree officer unanimously agreed.  Clerk to process.
 

 

Clerk

d. 20/02694/HSE – 7 Lane End Bramley

Erection of first floor rear extension

  • No objection unanimously agreed.  Clerk to process.
 

 

Clerk

e. 20/02738/HSE – Laeburn Coopers Lane Bramley

Erection of single storey rear extension

  • No objection unanimously agreed.  Clerk to process.
 

 

Clerk

f. T/00559/20/TCA – Oakenshaw Vyne Road Bramley

T1 London plane: prune.

T2 Lime: reduce lower limb.

  • Defer to tree officer – no objection unanimously agreed.  However, the effect on the Conservation Area should be noted.  Clerk to process.
 

 

 

 

 

Clerk

g. 20/02751/LBC – Mill Cottage Vyne Road Bramley

Remove ground floor internal wall. External improvements including brickwork repairs, replacement patio door and repairs to paving

NB: This property is in a neighbouring Parish

1.       No objection unanimously agreed.  Clerk to process.

 

 

 

 

Clerk

i. Any other New Applications

  • T/00574/20/TCA – Middle Farm The Street Bramley

G4 – 2 no.. Flat Lawson Cypress to reduce in height, to leave at circa 6m from ground level, this will allow the Silver Birch Tree to flourish as it is currently being suppressed.

G5 – Leylandii to reduce in height by circa 40%. leaving at a height of circa 6m,

T6 – 1 no. Willow, sited within the Leylandii, to reduce lateral limbs over the garden by 5m, back to the 1st fork.

T7 – Silver Birch. Fell to lowest level due to it being dead.

T8 – Indian Bean, to remove the northern 1st lateral limb at 2m back to the main stem.

T9 – 1 no. Yew Tree, sited on the Eastern, highway boundary, adjacent to the building; northern lateral tertiary foliage to reduce back in by 2m, back to best practice pruning, stem diameter no greater than 25m

T10 – 1 no Diodora Cedar, footpath highway crown lift over the footway to 2.5m from ground level, tertiary foliage no greater than 25mm

o   Defer to tree officer unanimously agreed.  Concern should be expressed again about the amount of tree work in this part of the Conservation Area.  Clerk to process.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

4.2 Approvals/Refusals/Pending (see appendix A)

These were noted.

 
5. Planning Appeals  
a. 20/00319/FUL – Land At Silchester Road Silchester Road Bramley

The inquiry hearing for this appeal is to be held online on 17th November.  Details can be found on the Parish Council website.

 

 

6. Water Issues  
6.1 Update on sewerage issues – Cllr Bell was due to meet in Bramley with officers from Thames Water at the end of November, but this has now been postponed until early December due to the current lockdown.  Cllr Flooks and Cllr Tomblin will also be attending.  
7.2 Update on surface water issues – responses have been received from HCC Highways and BDBC regarding Bramley Brook.  HCC Highways are responsible for the culvert only, and last inspected it in April 2020; the judged it did not need attention at that time.  The Clerk has written to them to request a new inspection and clearing of the culvert.

BDBC have done some maintenance work in and around the Brook.  However, the banks continue to slowly collapse.  An update from BDBC is awaited.  Clerk to request that when staff come to view that PC representatives are also present.

 

 

 

 

 

 

 

Clerk

7. Minchens Lane s.106 issues  
  Persimmon are due to submit proposals for new lighting and work on the path at Clift Meadow this week.  The Clerk will chase by the end of the week.

The meeting scheduled for late November has been postponed until early November, due to the lockdown.

The Clerk and Cllr Durrant continue to chase.

 

Clerk

 

8. Local Plan Update  
a. Local Plan Issues and Options consultation

Responses have been received from some Councillors, and the Clerk is beginning to collate this ready for submission to BDBC.  The document will be ready for review before the full council meeting on 17th November.

 
9. Date of Next Meeting  
The date of the next Planning Committee meeting is scheduled for 8th  December 2020.

 

Meeting closed at 8.16pm

 

 

Approvals/Refusals*

1. 20/02389/HSE – Dunsandle Silchester Road Bramley

Conversion of loft to include dormer to rear elevation to create additional bedroom

Granted

 

No objection

2. 20/02412/LDPO – 28 Kirby Drive Bramley

Certificate of lawfulness for the proposed erection of single storey rear and side extensions with internal alterations

Refused

 

No objection

3. 20/02460/AGPD – Latchmere Green Farm Ash Lane Little London

Erection of general purpose 4 bay steel portal frame. Partially clad from the eaves down on three sides, open fronted with a pitched roof

Raise no objection

 

No objection

4. 20/02476/HSE – 6 Razors Farm, Garden Cottage Doric Avenue Chineham

Single Storey Rear Extension

Granted

No objection

5. T/00484/20/TCA – Middle Farm The Street Bramley

T1 Willow: Crown reduction from 18 m to a final height of 10 m with a 4 m horizontal radial canopy spread

Raise no objection

Defer to tree officer, comments

 

Pending Applications*

1. 20/00740/FUL – Qps House The Street Bramley

Conversion of ground floor from tanning salon (sui generis) and retail (A1) to 2 no. one bedroom flats and retail (A1)

Objection
2. 20/01008/FUL – Land At Locksbridge Farm Cufaude Lane

The erection of 1 no. dwelling and associated parking and access

Objection
3. 20/01608/ROC – Upper Cufaude Farm Cufaude Lane Bramley

Variation of Conditions 1, 6, 8, 9, 10, 15, 17, 20 and 21 of 19/00464/FUL to amend drawing numbers to allow for improved siting and alterations to the detailed design of the dwellings. Including amended wording of conditions 6, 8, 10, 15, 20 and 21 to allow the removal of conditions 9 and 17.

Objection
4. 20/01954/FUL – Cedarwood Silchester Road Bramley

Erection of 1 no. single storey dwelling to provide accommodation for parents, associated landscaping and access following demolition of stable/home office

Objection
5. 20/02392/HSE – 1 Centenary Fields Bramley

Single storey rear garage extension 2.2 metres by 3.25 metres

No objection
6. T/00439/20/TPO – Middle Farm Cottage The Street Bramley

ell/Pruning works as per tree survey report August 2020

Defer to tree officer, comments
7. T/00475/20/TPO – 34 Wallis Drive Bramley

1 Sycamore: fell

Defer to tree officer, comments
8. T/00503/20/TPO – 16 St James Close Bramley

Single mature Lime tree: prune

Defer to tree officer

*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.

 

 

 

 

Appendix C – Finance