BRAMLEY PARISH COUNCIL
Minutes of the Meeting of the Council
Date: | Tuesday 20th July 2021 | Time: 7.00pm |
Place: | Online | |
Present: | Cllr Tony Durrant (Chair) | Cllr Chris Tomblin |
Cllr Steve Day | Cllr Malcolm Bell | |
Cllr Chris Flooks | Cllr Colin Shimell | |
Cllr Liz Capel | Cllr Keith Oborn | |
Cllr Bruce Ansell | ||
In attendance: | Maxta Thomas (Clerk) | 1 member of the public |
Cllr Simon Mahaffey (Borough) | ||
Apologies: | Cllr Nick Robinson (Borough) | Cllr Rhydian Vaughan (County) |
Action | ||
1 | Apologies for Absence | |
As listed above. | ||
2 | Chairman’s Introduction
i. Sybil Wood – A short prayer was said and a minute’s silence was held in memory of the late Sybil Wood, wife to the former Chairman of the Parish Council, Richard Wood. ii. The Chairman and Clerk noted the temporary scheme of delegation that was adopted at the extraordinary meeting on 5th May, and that all ‘decisions’ made at this meeting would be made as recommendations to the Clerk and then ratified at the next face to face meeting. The Chairman noted that the September meeting is scheduled to be face to face but will very much depend on the Covid situation at the time. |
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3 | Declarations of Interest | |
None. | ||
4 | Minutes of the Last Parish Council Meeting | |
4.1 | It was noted that at item 10.1, an amendment is required to show that the sewerage for Kirby Drive does go through the sewage treatment works at Sherfield. Subject to this amendment, the minutes of the full Council meeting on held on 15th June were unanimously agreed to be a true and accurate record of the meeting. The minutes were duly amended and signed by the Chairman. |
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4.2 | Matters arising | |
· The planning application for the noticeboard at Vyne Park is complete. The Clerk will be contacting the BDBC Planning department this week to take forward. | ||
5 | Open Forum | |
Cllr Durrant invited comments and questions from the public.
· A resident noted that foliage around public footpaths, particularly from Middle Farm to Church Farm needs cutting back. The clerk noted that this should be covered by the upcoming path maintenance from the HCC Rights of Way team. It was also noted that the open space at the top end of St James Park is extremely overgrown. Cllr Durrant has raised this with enforcement officers. |
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6 | County Councillor Report – see appendix A.
The Clerk noted that Cllr Vaughan has reported that one class at Bramley School is self-isolating due to Covid 19. Cllr Tomblin asked what has happened to verge cutting in country lanes. This has not happened so far this year, and some country lanes are now quite dangerous. Clerk to pass on to Cllr Vaughan. |
Clerk |
7 | Borough Councillor Report – Cllr Tomblin gave a verbal report:
· There was a full Council meeting of BDBC in the last week. It was held at the Haymarket again due to Covid rules. · The future of the Haymarket is under review. · Finance review – money has been carried forward from last year due to Covid. BDBC is looking fairly buoyant at present. · A motion to tackle fly tipping was voted down. Current measures will continue. It was noted that if fly tipping has identifiable rubbish, then the perpetrators can be fined. Cllr Oborn asked if an increase of fly tipping has been seen since the appointment system for the tip was instituted – Cllr Tomblin stated that there are no figures at present, although they have been requested. · Members Advisory Panels – Cllr Tomblin has attended the first of these. They are cross party working parties. Housing number allocations per area are being considered. Possible garden towns being are also being looked at. A transport assessment is being carried out by BDBC. Bramley’s lack of infrastructure was brought to the fore by Cllr Tomblin. Ecological measures are also being considered. Future for business in Basingstoke – it seems that there is not enough office space in Basingstoke at present. Logistical warehouse space is also being seen as a key item moving forward. · Cllr Tomblin has received a few letters about the proposed battery installation at Minchens Lane highlighting safety concerns about the batteries with regards to overheating and explosions. Cllr Tomblin has requested that the relevant authorities (Fire Service, etc) be consulted before a decision is made. Cllr Oborn noted that this should not be the case with modern batteries. Cllr Shimell asked if the Fire Service was a statutory consultee – Cllr Tomblin stated that this is not always the case, hence his questions about consulting them. Clerk to raise issue with Cllr Vaughan in his capacity as Chair of the Hampshire and Isle of Wight fire service. |
Clerk |
8 | Parish Environment | |
8.1 | Key Worker Commemorative Bench – the Clerk has obtained a quote for £1185+VAT, with delivery at £105+VAT for the chosen bench. A bespoke dedication plaque would cost a further £53+VAT, and a securing kit for installation will cost up to £29+VAT. Total cost would therefore be £1372+VAT.
Cllr Durrant has suggested wording for the plaque – ‘To those we lost to Covid-19 and all those that cared for them.’ Clerk to collate suggestions from Cllrs Durrant, Tomblin, and Bell, and members to decide via email and Clerk to place order accordingly. |
Clerk
Clerk |
8.2 | Queen’s Platinum Jubilee – the Clerk has registered the Parish Council beacon lighting event with Bruno Peek.
Cllr Bell has put together a website post to be shared via social media, asking for people to volunteer for a choir to sing the specially written anthem, a piper, and a town crier. Cllr Bell is also investigating food and music options for the event. MB prop, SD seconded, unanimously agreed. Hog roasts supplied by Hampshire Fete Feast Hog & Bun for 400 – 500 people will cost up to £3030 – this includes supply and staff on the day. The supplier can also provide a bar if necessary, and there is a suggestion of offering a fee soft drink to all attendees. A £50 deposit will be required to hold the date for the caterer. CMT have stated that merging it in the with fete probably won’t work very well. Cllr Durrant proposed paying the £50 hold the caterer fee. The overall cost of event is likely to be £5000 plus. Cllr Flooks seconded, unanimously agreed. It was noted that a firm budget for the event in required, and members also need to understand about contingencies for weather etc. Cllr Durrant proposed a £5000 cap for event, unanimously agreed. Clerk to check insurance if event is disrupted. Cllr Day noted the suggestion for the Royal British Legion to fly the standard – this was generally agreed to be a good idea. |
Clerk
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9 | Clerk’s report & Administration | |
9.2 | Parish magazine article – the next article will be for the September edition. Cllr Flooks to write the article – the deadline is 15th August. |
Cllr Flooks |
10 | Reports | |
10.1 | Planning Committee Report (see appendix B)
Cllr Flooks gave a brief report on the July Planning Committee meeting. Cllr Mahaffey has also forwarded sewerage issues on to officers. Cllr Mahaffey noted that he has been liaising with HCC Hichgways re the transport plans for the solar farm and battery installation, highlighting concerns. He has also asked that both applications are considered on the same DCC agenda. i. New Applications – none. |
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10.2 | Allotments & Burial Ground
The maintenance work at the Grays Meadow site is now complete. Cllr Shimell has let two of the empty plots and is working on the others. i. St James Park allotments – the Council’s solicitors have again chased Persimmon’s solicitors about the lease, but has still not received a reply. They have noted that the deadline for this to be resolved is 11th August. |
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10.3 | Village Hall Trust – see appendix A.
Clerk to check police involvement with the Community Speedwatch (CSW) team. Cllr Mahaffey noted that there is likely to be a co-ordinated CSW campaign across various council areas. |
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10.4 | Clift Meadow Trust
i. CCTV quote – a quote for extending the CCTV coverage at Clift Meadow has been received. The quote covers the supply and installation of an ANPR camera at a cost of £1313.50+VAT. Separately to that, there is a quote for moving the existing camera to cover the buildings, and then installing a new camera to cover the car park, at a cost of £550+VAT. CMT have indicated that extended coverage of the buildings would be useful. The ANPR camera would also be useful, although not perhaps as critical. Clerk to clarify figures on cost of new cameras. Also clarify with CMT on what they wish to prioritise.
· Clift Meadow would like to thank The Parish Council for installing the new entrance to The Meadow, by the pub, so quickly. · The Chase the sun bicycle event was a big success. One of the organisers of the event Simon messaged to say that the riders were very impressed with the stop over facilities (all covid secure too) and it’s looking good for next year. It worked well diverting the riders away from the crossing and being able to use the doctor’s car park for the support teams made repairs etc a lot easier and safer. As with all new events there were a couple of minor issues that were soon rectified and there are obviously tweaks to be made for next year’s event. Around 800 started the event and about 500 made it to Burnham including a penny farthing just 5 hours after leaving Bramley. Big thank you to all the trustees, volunteers, Simon Ward (fish and chips), WI and ATS (who did a fabulous job with the marshalling). · Ticket sales for the music event are selling slowly with 113 sold so far. A bold banner advertising the event is going up this weekend on the grass island by the old barn on Minchens Lane, so should hopefully generate more ticket sales. Neighbours have been advised of the event. · Fete preparations are in full swing. |
Clerk |
10.5 | Police & Neighbourhood Watch – see appendix A. | |
10.6 | Highways & Footpaths – see appendix A. | |
10.7 | Road Safety Project – see appendix A.
No update at present, although work is continuing at the Bramley Lane junction. |
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10.8 | Chairman’s Report
Finances – Cllr Durrant gave a brief overview of Council expenditure over the last 3 years. This will be sent out to all Cllrs. He noted that the bulk of expenditure in the Parish tended to be in the west ward, principally because that is where all the community facilities are. However, the expenditure does benefit the whole Bramley community. |
Cllr Durrant |
11 | Consultation documents requiring consideration | |
None. |
12 | Grant Applications | |
12.1 | Victim Support – a grant request has been submitted for £50 towards the purchase of security items that the organisation provides free of charge to victims and their families such as personal alarms and small security items for the home.
The Clerk noted that a grant was previously given to Victim Support in 2019. Cllr Durrant proposed a £50 grant, Cllr Day seconded, unanimously agreed. Clerk to take forward. |
Clerk |
13 | Finance | |
13.1 | Payments and reconciliation approval – see appendix B
The Clerk noted the payments for July. Cllr Durrant proposed approving the July payments, seconded by Cllr Day and unanimously approved. Clerk to action. |
Clerk |
13.2 | Acknowledgement of Receipts – see appendix B
The receipts for July were noted. The Clerk noted that the VAT return for Q1 needs to be submitted, and will be for approximately £600 |
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14 | Date of Next meeting | |
The next Parish Council meeting is scheduled for Tuesday 21st September venue TBC. | ||
15 | Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings | |
None. | ||
16 | Confidential Items | |
None.
The meeting closed at 8.38pm |
Signed: …………………………………………………………………. Date: ………………………………………
(Chairman)
Appendix A – Briefing Notes
COMMUNITY SPEEDWATCH
No written report received.
ALLOTMENTS/BURIAL GROUND
No written report received.
VILLAGE HALL TRUST
- Finances healthy, £500 surplus in June
- Car Park work starting later this month (week beginning 19th July)
- New fire doors being fitted to the Main Hall
- What is the status of the speed camera and reports to police for action?
CLIFT MEADOW TRUST
No written report received.
POLICING & NEIGHBOURHOOD WATCH
No written report received.
HIGHWAYS/FOOTPATHS
No written report received.
ROAD SAFETY PROJECT
No written report received.
BOROUGH COUNCILLOR REPORT
No written report received.
COUNTY COUNCILLOR REPORT
Waste Less Applications for the Hampshire Waste Prevention Community Grant Fund are invited from now until 6 September 2021. The fund is open to community, neighbourhood, voluntary groups, parish, and town councils. Applicants should discuss their ideas with the County Council’s Waste Prevention Team before applying – email waste.prevention@hants.gov.uk to arrange an informal discussion.
Grants are available for community projects which will introduce a new waste prevention, reuse or repair service to the local area – to help build a network of waste prevention services across the county.
Full details of what can and cannot be funded, as well how to apply, are available online at:
https://www.hants.gov.uk/News/20210628CommWastePrevGrnt
Highways England M3 Junction 9 Project Highways England have started their consultation for this project. The consultation ends soon on 11:59 8th July 2021.
All documents can be viewed on Highways England’s website – https://highwaysengland.co.uk/our-work/south-east/m3-junction-9-improvements/. Hampshire County Council will continue to liaise with Highways England about the important impact of diversion routes and the mitigation for residents on affected routes. Agreed mitigation measures on these diversion routes eg speed reduction measures, road surface and adherence to the correct diversions will be important for local residents.
Climate Change Hampshire County Council’s Cabinet are proposing a one off £1.2m spend on internal climate change pilot projects with a strong educational focus. These include decarbonisation of fleet vehicles (switching to electric or vegetable oil), additional tree planning, landscape regeneration, expansion of LED and solar PV installations. Many of these will be public facing to include the Sir Harold Hillier’s Climate Change Frontier Garden, the climate positive carbon negative River Hamble Country Park, and the food waste station at Royal Victoria County Park.
Public Health Consultation is proposing to re-focus the budget to support the public health work across the Local Authority but deliver key mandated services The consultation focuses on a series of potential changes within the four service areas, including reducing the number of premises from which services are delivered, staffing levels in commissioned services, a reduction in behaviour change campaigns, and a digital-only offer for some elements of support. The consultation is open from midday on 14 June 2021 and closes at 11:59pm on 9 August 2021. https://www.hants.gov.uk/News/15062021_healthconsultation
Parliamentary Boundary Change Proposals the Boundary Commission for England is conducting a review of parliamentary constituencies. If you wish to comment upon these proposals, you can do so on the Boundary Commission website before Monday 6th August https://www.bcereviews.org.uk/
Cllr Rhydian Vaughan MBE
Member for Calleva Division
Chairman, Hampshire & IOW Fire & Rescue Authority.
Hampshire County Council
Appendix B – Planning Committee Minutes
Date: | 13th July 2021 | Time: 7.00pm |
Place: | Online via Zoom | |
Present: | Cllr Chris Flooks (Chair) | Cllr Malcolm Bell |
Cllr Liz Capel | Cllr Keith Oborn | |
In attendance: | Maxta Thomas (Clerk) | 0 members of the public |
Apologies: | Cllr Chris Tomblin | Cllr Simon Mahaffey |
Action | ||
1 | Apologies for Absence | |
As listed above. | ||
2 | Declarations of Interest | |
None. | ||
3 | Minutes of the Last Planning Committee Meeting | |
3.1 | The minutes of the meeting held on 8th June 2021 were unanimously agreed to be a true record of the meeting and were signed by the Chairman. |
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4.2 | Matters arising | |
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4 | Planning & Development | |
4.1 | New Applications | |
a. | 21/01890/HSE – 41 Minerva Road Bramley
Erection of single storey side extension
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Clerk |
b. | 21/01908/HSE – 16 Olivers Close Bramley
Erection of single storey rear extension
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Clerk |
c. | 21/01970/HSE – 5 Razors Farm, New Barn Doric Avenue Chineham
Erection of conservatory to rear elevation and garden/outbuilding in rear garden
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Clerk |
d. | T/00345/21/TCA – Rose Cottage Sherfield Road Bramley Green
Assorted tree works
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Clerk |
e. | Any other New Applications
None. |
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4.2 | Approvals/Refusals/Pending (see appendix A)
These were noted. |
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5. | Update on Solar Farm application (20/03403/FUL)
The applicant has submitted a lengthy document in response to the comments from statutory consultees and members of the public. However, it is the view of Bramley Parish Council that this document does little to alter any of the PCs original objections to the proposals. A further letter has been submitted to BDBC restating the Parish Council’s concerns, and supporting Cllr Simon Mahaffey’s comments on the response document. Cllr CF proposed ratifying the contents of the PC letter, Cllr KO seconded, unanimously agreed. Clerk to continue to monitor the application for updates.
Update on Battery Installation application (21/00349/FUL) This application was due to be discussed at the BDBC Development Control Committee meeting on 21st July but has subsequently been withdrawn from the agenda due to concerns raised by Highways to the transport plan. The Clerk has already requested a speaking slot for the Parish Council when it is finally considered at DCC. |
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6. | Water Issues | |
6.1 | Update on sewerage issues
It appears that Thames Water has costed the installation of a separate pumped main from Bramley No.1 SPS direct to Sherfield-on-Loddon Sewage Treatment Works (STW) and has found it prohibitively expensive. They are reviewing an alternative option that would involve passing forward more flow downstream of Bramley No.1 SPS and upsizing some of the network. This solution would need to include increasing the pump rate at Sherfield-on-Loddon STW to ensure it doesn’t cause additional problems in the network, specifically at Willowtree Cottage. |
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8. | Minchens Lane s.106 issues | |
Replies have been received from Persimmon to a number of Parish Council queries:
Persimmon has stated that all works/planting/path etc will be done by the end of November 2021 as the back stop. They have acknowledged that they have failed to achieve targets previously, but this will not continue to be the case. |
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9. | Local Plan Update | |
No further update at this time. | ||
10. | Neighbourhood Plan Update | |
No further update at this time. Clerk to check for volunteers that came forward previously. |
Clerk |
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11. | Date of Next Meeting | |
Tuesday 10th August, venue TBC. As this is scheduled within the Parish Council’s summer recess period, the meeting may not take place if there are no planning applications to consider.
Meeting closed at 7.41pm |
Approvals/Refusals*
1. | 20/03299/HSE – 28 Kirby Drive Bramley
Single storey front extension. |
Granted
No objection |
2. | T/00140/21/TPO – 4 St Marks Close Bramley
T1 Silver birch: Prune |
Granted
Defer to tree officer |
3. | 21/01241/HSE – 1 Tottenham Close Bramley
Part Garage Conversion and new link to existing Kitchen |
Granted
No objection, comments |
Pending Applications*
1. | T/00583/20/TPO – Middle Farm The Street Bramley
T1, T2, T3 – Western Red Cedars: prune. |
Defer to tree officer |
2. | 20/03204/VLA – Land At Minchens Lane Bramley
Variation of Section 106 agreement attached to 14/01075/OUT to enable the transfer of the Equipped play area, northern kick about and southern kick about areas to the existing management company instead of the Parish Council |
No comment as PC has interest in application |
3. | 20/03403/FUL – Site At Minchens Lane Bramley
Installation of renewable led energy generating station, comprising ground-mounted photovoltaic solar arrays, battery-based electricity storage containers together with substation, inverter/ transformer stations, site accesses, internal access tracks, security measures, access gates, other ancillary infrastructure, landscaping biodiversity enhancements including a Forest School, associated car parking and Nature Area |
Objection |
4. | 20/03485/VLA – Razors Farm Cufaude Lane Chineham
Variation of Section 106 agreement to modify the mortgagee in possession clause |
No objection |
5. | 21/00349/FUL – Land At OS Ref 464762 159811 Minchens Lane Bramley
Installation of a battery storage facility with associated works |
Objection |
6. | 21/00521/FUL – Locksbridge Farm Cufaude Lane Bramley
Erection of 1no. dwelling and associated parking |
Objection |
7. | 21/00789/FUL – QPS House The Street Bramley
Conversion of ground floor from tanning studio (sui-generis) and barber shop (A1) to 1 no. two-bed flat and a E(a) (retail) unit |
Objection |
8. | 21/01069/FUL – Land To Rear Of 22, 24 And 26 Taylor Drive Bramley
Change of use of land to rear of 24 and 26 Taylor Drive and part of 22 Taylor Drive from amenity land to residential including planting of new hedge and erection of new 2m high fence |
No objection |
9. | T/00178/21/TPO – 7 And 8 Oakmead Bramley
T1 Oak: prune T2 Oak: prune |
Defer to tree officer |
10. | 21/01147/FUL – Land At Latchmere Green Ash Lane Latchmere Green Little London
Erection of 1 no. 4 bed dwelling and detached garage following demolition of existing agricultural building |
No objection, comments |
11. | 21/01219/HSE – Clover Cottage Silchester Road Bramley
Conversion of loft to habitable space, including extension of existing hipped roof and addition of roof lights to the front and rear elevations |
Objection |
12. | T/00194/21/TPO – 1 St James Close Bramley
T1 Beech: prune |
Defer to tree officer |
13. | 21/01086/HSE – The Stables Cufaude Courtyard Cufaude Lane Bramley
Erection of a single storey front extension and dormer windows |
No objection |
14. | 21/01510/HSE – The Lodge Cufaude Courtyard Cufaude Lane Bramley (see also 21/01511/LBC)
Conversion of existing car-port section of existing dwelling into habitable accommodation. Removal of dormer windows and installation of new dormer windows. Alterations to existing rooflight positions |
No objection |
15. | 21/01508/HSE – Cufaude Manor Cufaude Lane Bramley (see also 21/01509/LBC)
Erection of detached garage |
Objection |
*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.
Appendix C – Finance
Finance documents can be viewed here