Parish Council meeting minutes – 21st June 2022



Minutes of the Meeting of the Council


Tuesday 21st June 2022

Time:                                    7.00pm


Bramley Room, Bramley Village Hall



Cllr Malcolm Bell (Chair)

Cllr Chris Tomblin


Cllr Steve Day

Cllr Keith Oborn


Cllr Chris Flooks

Cllr Liz Capel

In attendance:

Maxta Thomas (Clerk)

0 members of the public


Cllr Nick Robinson (Borough)



Cllr Colin Shimell

Cllr Tony Durrant


Cllr Bruce Ansell

Cllr Rhydian Vaughan (County)





Apologies for Absence



As listed above.



Declarations of Interest



·         Cllr Tomblin noted his position on the Development Control (DC) Committee and took no part in voting on planning applications.



Minutes of the Last Parish Council Meeting



Cllr Flooks noted that he was absent from the APM on 24th May, and the minutes were updated accordingly. 

The minutes of the meetings held on 17th May (Annual Meeting and Full Council) and 24th May (Annual Parish Meeting) were proposed by Cllr Flooks as being a true and accurate record of the meeting.  This was seconded by Cllr Day and unanimously agreed.  The Chairman duly signed the minutes. 




Matters arising



·         None.



Open Forum



Cllr Bell invited comments and questions from the public. 

·         None.



County Councillor Report  – see appendix A. 

It was noted that Cllr Vaughan continues as Chair of the Hampshire & Isle of Wight Fire and Rescue Authority.



Borough Councillor Report – See appendix A. 

·         Nothing to report other than the recent Economic, Planning & Housing (EPH) Committee meeting – see planning.




Parish Environment



Update on ‘Jubilee Glade’ – it was confirmed that the land for the Jubilee Glade is definitely not registered.  It is unclear at this stage who owns the land. 

Cllr Tomblin has contacted BDBC for advice on accessibility issues.  If the proposed path is on BDBC owned land it would need planning permission, and it might need it in any case.  Pre-application advice is likely to be free and they will give advice.  The Equalities Act 2010 re disabled access must be followed.  The path should be wide enough to allow wheelchair access with a turning circle for buggies.  If stones/gravel are used for the path surface, they should be no more the 10mm.  Clerk to pass information on to the Sustainability Team. 



CIL funding – the Clerk noted receipt of £7687 from BDBC – a CIL payment relating to development at Upper Cufaude Farm (19/00464/FUL).  She noted that there are a broad spectrum of infrastructure projects that Parish Councils can spend money on, and that this particular payment must be spent by Bramley PC by June 2027. 

Cllr Bell proposed that the money should be ring-fenced for infrastructure projects, and that it should be placed in the PC savings account for the moment.  Unanimously agreed.  Clerk to action.

BDBC will require a yearly statement on how such funds are spent.

Cllr Bell invited Cllrs to consider possible infrastructure projects in the parish.

Cllr Tomblin to investigate what further CIL funding is earmarked for Bramley, and when the PC might expect payment.

Cllr Tomblin enquired about the Football Club changing rooms project, and whether they will be using their s.106 funding.  Clerk to make enquiries. 











Cllr Tomblin





National Grid works for NWR connection – National Grid are upgrading the electricity sub-station at Holly Cross, for connection with Network Rail.  Preparation work has begun, and activity in the field next to Minchens Lane is due to begin in the next few weeks.  There will be increased lorry movements in the village, although most traffic will come in from the west and thereby avoid the level crossing.  A very few heavier vehicles cannot enter the site from this route, and will be coming over the level crossing.  This includes the transformer, which is scheduled for delivery to site on Sunday 21st August.  There will be some preparation for this, as it will have an escort as a wide vehicle.  Some road signage will be temporarily removed in the period leading up to the delivery.  Residents affected will be informed via a mail drop, and the PC will be putting out details via the website and social media.    













Clerk’s report & Administration



Parish magazine article – The next deadline will be 15th August for the September issue.  Cllr Flooks to write the next article. 


Cllr Flooks





Planning Applications

a.       22/01324/LDPO – 1 Yew Tree Close Bramley

Certificate of lawfulness for the proposed loft conversion including installation of 1 flat roof dormer to the rear elevation & 2 roof-lights to the front elevation, to form additional habitable space.

o   No objection unanimously agreed.  Clerk to process.

b.      22/01348/HSE – Fairlands Silchester Road Bramley

                Loft conversion

o   No objection unanimously agreed.  Clerk to process.

c.       T/00193/22/TCA – Lime Tree Cottage Vyne Road Bramley

                T1 Oak – Fell to ground level and grind out stump. Tree has a weak                 fork at a significant branch junction. One of a group of trees with                 asymmetrical growth with heavy bias over driveway and power                 lines.

o   Defer to tree officer unanimously agreed.  Clerk to process.

d.      T/00195/22/TCA – 42 Kirby Drive Bramley

                T1 (Goat willow): remove goat willow on Council land to just                 above ground level. We believe this tree is on the edge of the CA,                 possibly within its boundaries, possibly just outside.

                Reason for requesting removal: this woodland edge tree has a                 significant phototropic lean over the garden, overshadowing                 plants and fruit trees.

o   Defer to tree officer unanimously agreed.  Clerk to process.

e.       22/01377/HSE  – Middle Farm Cottage The Street Bramley

                Part single storey part 2 storey front extension, 2 storey rear and                 side extensions plus rebuilding of existing conservatory and new                 insulation.

o   No objection as the PC concerns re overlooking have been addressed, but comment that submitted plans remain confusing, and that the block plan in particular is difficult to understand which property is which.  Building materials should be in keeping with surrounding area, especially in light of the conservation area.  Some consideration should also be given to how materials are going to be delivered to the site.  Clerk to process.

f.        22/01370/HSE – 19 Apple Dene Bramley

                Proposed rear Lean to extension

o   Objection – slate roof will not be in keeping with the area, and also as stated the Neighbourhood Plan.  Clerk to process.

g.       22/01457/LDPO – 3 Centenary Fields Bramley

                Certificate of Lawfulness for the proposed operation of a single                 storey side extension

o   No objection unanimously agreed.  Clerk to process.

h.      T/00210/22/TCA – Olivers Cottage Bramley Green Tadley

                1 Oak: fell, 6 Lawson cypress: fell.

o   Quality of information provided by the applicant is very poor; it is difficult to establish where the oak tree is. 

o   There is no arboricultural report.

o   The oak tree is not diseased, members could not see any reason to fell it; branch management would be preferable.

o   The oak tree in particular adds to the visual value of Bramley Green.

o   Objection as outlined above.  Clerk to process.

i.        Any other new applications

No new applications.

Stocks Farm – a recent submission from the Clift Surgery has since been retracted by the senior partner.

Applications granted and those refused (see appendix B) were noted.
























































Planning Appeals

a.       21/00349/FUL – Land At OS Ref 464762 159811 Minchens Lane BramleyInstallation of a battery storage facility with associated works – Planning Inspectorate reference APP/H1705/W/21/3289603

The Clerk noted the above planning appeal.  The deadline for any new submissions is 29th June.  A date has not yet been set for the appeal.  Cllr Bell presented a written a further submission – it was unanimously agreed that this should be submitted.  Clerk to take forward.










Local Plan Update – Cllr Flooks noted the recent EPH Committee meeting at which the rural strategy for the Local Plan Update was discussed.  Cllr Flooks made representations on behalf of Bramley PC.  A number of parishes made representations, and the committee members stated that the documentation they need to make a decision is still incomplete.  The water study in particular is an issue, and a number of other policies need to be revisited.  Another meeting has been requested to speak with the authors of the water study.  Cllr Tomblin is chairing a ‘task and finish’ group to look at various motions, one of which was Simon Mahaffey’s motion on how development impacts the rural villages. 


Cllr Bell noted that the NDP will need updating in the light of the Local Plan Update, and proposed that a working group be but in place, the membership of whom should be made up primarily of Bramley residents and with one or two Bramley PC representatives.  This was unanimously approved.  Cllr Bell to co-ordinate. 














Cllr Bell


Basingstoke Parishes Coalition – Whitchurch Town Council has proposed the idea of a coalition to move forward with persuading the Borough Council to use a different methodology for calculating housing numbers.  Maria Miller MP is holding a meeting on the Local Plan Update on 23rd June.

Cllr Bell proposed that Bramley PC should be part of this coalition.  Cllr Flooks seconded, unanimously agreed.  Cllr Bell and the Clerk to take forward.






Cllr Bell/Clerk





Allotments & Burial Ground – Cllr Shimell has submitted the following report:

Allotments – During the last couple of weeks a number of Improvement Notices have been issued to allotment holders where they have not been keeping their plots up to the expected standard.  Under our rules the Improvement Notice gives them 4 weeks to make improvements to their plot.  If there is no improvement after that time a second notice is issued.  If still no improvement after the 2nd notice, they will be given notice to quit.  Of those given an Improvement Notice all have undertaken to make improvements except one, who has decided to give up his plot by the end of July.

The Clerk noted the following:

Burial Ground – there have been issues recently with the ongoing maintenance at the Burial Ground.  These have now been resolved, and the Clerk is maintaining a watching brief on the situation.  There is also an issue with a build-up of debris in the rubbish area – the PC contractor will be addressing this in two weeks’ time.



Village Hall Trust – see appendix A.  Solar panels to be installed in July.



Clift Meadow Trust – Cllr Capel gave a verbal report.

·         Eileen Gulston has now decided to step down as bookings clerk for CMT.  She will stay on as a ‘friend of CMT’ for the moment.  A new bookings clerk will take over in early July. 

·         Playground swing – CMT is putting an insurance claim in for a replacement.

·         Cricket pitch – CMT are looking at making the stakes and rope around the cricket pitch more visible.


a.       Electricity for Clift Meadow storage shed – Cllr Bell noted that there is no power in the storage shed, which can lead to health and safety issues on occasion.  He proposed that the installation of power for lighting and four power sockets should be investigated.  This was unanimously agreed.  Clerk to take forward.

b.       Brocas Hall security shutters – a quote for new shutters at Brocas Hall has been received.  The total quote is for £13,570.  The Clerk noted that a £5000 holding figure is in the budget for this year for this item.  The current shutters do not work well and ongoing maintenance is very expensive due to how they have been installed.  Cllr Bell proposed the expenditure, Cllr Flooks seconded, unanimously agreed.  Clerk to make enquiries about additional quotes.






















Police & Neighbourhood Watch – no report.



Highways & Footpaths – see appendix A. 

Clift Meadow footpath – a Persimmon contractor arrived last week to install lights along the new path, and discovered that the overhead power lines are too close.  They are now awaiting advice from SSE.



Road Safety Project – no report.



Chairman’s Report – no report. 



Consultation documents requiring consideration



Changing the disposal charges and booking systems for Household Waste Recycling Centres – the closing date is 4th July 2022. 

Cllrs unanimously agreed the proposed scrapping of charges.

Cllrs unanimously agreed to support a booking system provided that it is determined that it is not encouraging fly tipping.  Clerk to respond accordingly. 







HCC Local Transport Plan – the closing date 26th June 2022. 

Cllrs to submit comments to clerk who will then submit a PC response.




Grant Applications



Victim Support – application for assistance with the purchase of security items for victims.  The request is for a grant of £50.  Cllr Tomblin proposed giving the grant, Cllr Capel seconded, unanimously agreed.  Clerk to take forward.





Bramley Coffee mornings – it was agreed via email that the PC make a donation of £100 to assist the Bramley Coffee mornings in re-establishing post Covid.  Cllr Tomblin proposed ratifying the donation, Cllr Flooks seconded, unanimously agreed.






Payments and reconciliation approval – see appendix C

The Clerk noted the payments for June.  Cllr Day proposed approving the June payments, seconded by Cllr Flooks and unanimously approved.  Clerk to action. 






Acknowledgement of Receipts – see appendix C

The receipts for June were noted. 




Date of Next meeting



The Clerk noted that the scheduling of future PC meetings will need to be looked at given the BDBC commitments of two of its members.  The next Parish Council meeting is scheduled for Tuesday 26th July at 7.00pm, in the Bramley Room at Bramley Village Hall, with the next Planning Committee meeting on Tuesday 19th July.



Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 






Confidential Items









The meeting closed at 9.06pm






Signed:                 ………………………………………………………………….      Date: ………………………………………              

Appendix A –
May Briefing notes



No written report received.



No written report received.



  • VHT is looking into the possible installation of an electronic vehicle charging point.
  • Main Hall floor to be refurbished over the summer holidays.
  • Hall hire charges are being reviewed.
  • New CCTV camera has been installed in the car park.
  • Sarah Hodnett, a long standing Trustee, is standing down.



No written report received.



No written report received.



No written report received. 



No written report received.



No written report received.


COUNTY COUNCILLOR REPORT – Report submitted by Cllr Rhydian Vaughan

  1. New leadership team at Hampshire County Council

Following the retirement of Keith Mans, Councillor Rob Humby has been elected as the new leader of Hampshire County Council with Councillor Roz Chadd as his deputy. Rob has been the Hampshire County Councillor for Bishops Waltham since 2013 and the County Council’s Deputy Leader since May 2019.

This has led to a reshuffle of the HCC cabinet, which is now as follows:


Policy, Resources & Economic Development – Rob Humby

Children’s Services – Roz Chadd

Highways Operations – Nick Adams-King

Climate Change & Sustainability – Jan Warwick

Transport & Environment (waste/recycling) – Edward Heron

Commercial Strategy, Estates & Property – Steve Forster

Performance, HR, Inclusion & Diversity – Kirsty North

Recreation, Heritage & Rural Affairs – Russell Oppenheimer

Adult Services & Public Health – Liz Fairhurst


The new leader says that he is passionate about doing the best for the people, businesses and places that make Hampshire a great county. Following his election, he said:


“My vision for Hampshire is to maintain our county as a successful, prosperous, and attractive place to live, work, study, play and visit – balancing economic success with care for the environment for the benefit of generations to come. I believe that a strong economy is essential to support excellent public services, provide high quality and inclusive employment and business opportunities, and to bringing prosperity to all of Hampshire’s communities.”


  1. Homes for Ukraine update

The County Council continues to work with key local partners to enable the provision of immediate support and assistance to Ukrainians arriving in Hampshire under the Government’s Homes for Ukraine scheme.

The latest available figures for visas issued are that as of 30 May 2022, 60,977 visas have been issued for England. 2,314 have been issued for Hampshire (from the 2,492 applications received) and 1,431 guests have arrived.

One recent initiative is that free bus pass travel within the wider Hampshire area will be available for Ukrainian refugees arriving in the county. Arrangements are being finalised with the county’s three major bus operators – Stagecoach, First Bus and Bluestar – with the scheme due to launch shortly.

A reminder that communities can apply for grants of up to £5,000 to help Ukrainian families arriving – details are at


  1. Platinum Jubilee celebrations

Celebrations have occurred across the county in honour of the Queen’s Platinum Jubilee, from communities to care homes and including the lighting of beacons at the start of the four day holiday. What a wonderful show the villages put on in Calleva Division. On the Sunday lunch gatherings I dropped in on Hannington, Monk Sherborne, Sherborne St John, Sherfield on Loddon, Little London and Silchester. My apologies to those that I didn’t manage to visit but nevertheless a splendid effort by everybody.

In related news, Hampshire’s Record Office in Winchester is one of six landmark sites across the UK that have been awarded listed status by the Department of Digital, Culture, Media and Sport to commemorate Her Majesty’s 70-year reign. The award-winning building, designed by the County Council, was opened by Queen Elizabeth II in 1993.


  1. Grants available to help communities in need

Local groups are being urged to apply for grants that will help them support those in most need in their communities. £300,000 is being made available for projects that will help those facing food and fuel poverty, particularly in rural areas, up to September 2022.

The latest community grants are funded by the £7.12million Household Support Fund, provided to Local Authorities by the Department for Work and Pensions to support vulnerable households, especially with the cost of food and energy bills. 

The deadline for applying for a community grant is 29 July 2022. Organisations wishing to find out more should go to the connect4communities website for the full guidance and application form.


  1. £0.25 million investment fund for community energy projects

An investment fund, to support community run renewable energy projects in Hampshire, is to be established by Hampshire County Council. The ‘Revolving Community Energy Fund’ will invest up to £25,000 for any individual community project being launched in Hampshire as part of the Community Energy Pathways project.

The aim of the fund is to stimulate significant community investment in renewable energy across Hampshire. Investment in a share offer will enable a community to operate a renewable energy scheme and earn income. Once a scheme is operational, it should then attract additional shareholders and/or secure borrowing against the assets of the existing scheme, enabling it to be extended to a wider community base. For more information, email




Appendix B – Planning summary



22/00861/HSE – 7 Tudor Close Bramley

Erection of single storey side and rear extensions


No objection, comments


T/00142/22/TPO – 39 Wallis Drive Bramley

T1 Sycamore: prune

No objection


22/00999/HSE – The Well House Cufaude Lane Bramley

Proposed Single Storey Rear Extension and Garage Conversion


No objection


22/01072/HSE – 19 Flora View Chineham Basingstoke

Erection of a two storey rear/side extension


No objection



Pending Applications*


T/00583/20/TPO – Middle Farm The Street Bramley

T1, T2, T3 – Western Red Cedars: prune.

Defer to tree officer


20/03204/VLA – Land At Minchens Lane Bramley

Variation of Section 106 agreement attached to 14/01075/OUT to enable the transfer of the Equipped play area, northern kick about and southern kick about areas to the existing management company instead of the Parish Council

No comment as PC has interest in application


21/01219/HSE – Clover Cottage Silchester Road Bramley

Conversion of loft to habitable space, including extension of existing hipped roof and addition of roof lights to the front and rear elevations



21/03758/OUT – Land At Stocks Farm The Street – AMENDED

Outline planning permission (with all matters reserved except for access) for the demolition of one dwelling and erection of up to 140 dwellings and a community building of up to 250sqm under Use Class E, together with sports and leisure facilities.



22/00444/PIP – Land North Of Cufaude Cottage Cufaude Lane Bramley

Application for Permission in Principle for the erection of 4 no. dwellings



22/00149/HSE – Bramley Corner House Bramley Corner Bramley (see also 22/00150/LBC)

Demolition of existing brick outbuilding, conversion of existing stable into residential annexe, including two storey rear extension, amendments to fenestration and new conservation rooflights. New annexe outbuilding with store at ground floor and accommodation at first floor. Conversion of existing garage into home gym.

No objection, comments


22/00498/FUL – Stocks Farm House The Street Bramley

Build new oak framed garages and greenhouse

No objection


22/00407/OUT – Land At Boarsbridge House Bramley Road Little London

Erection of 4 no. dwellings to include access and layout



22/00703/FUL – Bramley Village Hall The Street Bramley

Proposed new externally illuminated sign for Bramley Village Hall on existing verge in front of existing hedge (see also 22/00750/ADV)

No objection, comments


22/00708/HSE – The Farthings Cufaude Lane Bramley

Erection of a detached double garage following demolition of existing

No objection


22/00744/FUL – Bramley Garage Sherfield Road Bramley

Demolition of existing garage and bakery buildings, erection of two buildings comprising a Class E commercial unit and 9 residential flats, change of use of land to residential use associated with Spring Fields, change of use of parts of residential curtilage of Spring Fields to form part of new development, associated car parking, servicing and landscaping.



T/00129/22/TPO – Chestnut Lodge Officers Row Bramley

London plane: remove crown in order to initiate pollard

No objection


22/01105/FUL – Lantern Courtyard, The Barn The Street Bramley

Change of use from office space (Class E(g)(i)) to café (Class F2(a)). Installation of double doors to south elevation leading out to new external seating area.

No objection, comments


22/01244/HSE – The Stables, Sadler Cottage Coopers Lane Bramley

Single storey rear extension

No objection

*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.




Appendix C – Finance

 The finance statement for June 2022 can be found here.